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Employ Humanity logo
Employ Humanity

Developing and celebrating exceptional leaders and workplaces

Executive Assistant

Executive AssistantExecutive AssistantFull TimeRemoteSeniorTeam 1-10Since 2017H1B No SponsorCompany SiteLinkedIn

Location

United States

Posted

83 days ago

Salary

$88K - $100K / year

Seniority

Senior

English

Job Description

Executive Assistant

Employ Humanity

• Own complex calendar management, prioritization, and sequencing across internal and external stakeholders. Anticipate conflicts, propose trade-offs, and proactively re-sequence based on shifting business priorities. • Manage end-to-end travel logistics, including itineraries, accommodations, and ground transportation. • Process and reconcile expenses accurately and on time. • Prepare leaders for meetings by collecting agendas, pre-reads, and decks for the following day’s meetings. • Conduct intake with each ELT leader to understand support preferences and adjust approach per each leader, continuously adapting support as leadership dynamics evolve. • Collect, organize, and quality-check decks and materials for executive, leadership, and cross-functional meetings. • Build, maintain, and own decks for org-wide meetings, ensuring clarity, consistency, and strong narrative flow. Coordinate proactively with presenters. • Partner with leaders and People/Comms teams to collect change management communications and supporting materials. • Own the quarterly process for collecting, collating, and finalizing all board materials for their respective ELT members. • Support leaders in preparing for meetings with new stakeholders by providing context, bios, agendas, and logistics.

Job Requirements

  • Proven experience supporting multiple C-level executives in a fast-paced, remote environment
  • Experience operating within a software organization is preferred
  • Able to navigate evolving priorities and undefined situations with clarity, maintaining momentum and ensuring work progresses effectively
  • Outcome-oriented with a strong growth mindset and focus on continuous improvement
  • Demonstrates composure and sound judgment under pressure
  • Proficient in leveraging modern tools and technology to drive efficiency and maximize impact.

Benefits

  • Unlimited PTO: Trust-based time off so you can recharge and bring your best self to work.
  • Comprehensive benefits: Medical, dental, and vision coverage to support you and your family’s health and well-being.
  • Learning & development programs: Access to training, mentorship, and development resources to grow your skills — from HR operations to total rewards strategy.

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