Role Description The Executive Assistant provides high-level administrative and strategic support to the Chief Executive Officer. The role manages complex scheduling, prepares executive-level materials, and facilitates communication with the Executive Team, Board of Directors, donors, and key external stakeholders. This position requires exceptional organizational skills, strong judgment, discretion, and the ability to manage multiple priorities in a fast-paced, mission-driven environment. Duties and Responsibilities - Executive Support - Maintain organized systems and consistent processes for managing the CEO’s schedule, communications, and key commitments while adapting quickly to changing priorities. - Proactively manage follow-up tasks, communications, and logistics related to the CEO’s priorities. - Manage the CEO’s calendar, prioritizing meetings, travel, and commitments. - Prepare and organize briefing materials, reports, presentations, and correspondence for internal and external meetings. - Coordinate domestic and international travel, including hotel booking, itineraries, visas, transport, and expense reporting. - Draft, edit, and manage high-level communications on behalf of the CEO. - Serve as a trusted liaison between the CEO and internal/external stakeholders. - Executive Team Coordination - Coordinate Executive Team meetings including scheduling, agenda preparation, and follow-up on action items. - Support cross-departmental communication and ensure alignment of priorities across leadership. - Assist in tracking strategic initiatives and leadership priorities. - Board of Directors Support - Manage logistics for Board and committee meetings (in person and virtual). - Event planning and logistical support for in-person board gatherings. - Maintain Board records, governance documents, and meeting minutes. - Coordinate communication between the CEO, Board members, and committees. - Support the preparation of board reports, presentations, and governance documentation. - Project & Administrative Management - Assist with the planning and execution of special events as assigned. - Manage special projects on behalf of the CEO, including research, coordination, and follow-through. - Track key initiatives and ensure deadlines and commitments are met. - Maintain confidential files and organizational records. - Identify opportunities to improve administrative systems and processes within the Executive Office. Qualifications - Exceptional organizational skills. - Strong judgment and discretion. - Ability to manage multiple priorities in a fast-paced environment. Requirements - Experience in high-level administrative support. - Proficiency in managing complex schedules and communications. - Strong written and verbal communication skills. Benefits - Competitive salary range: $61,400 to $76,700. - Flexible work location: Chicago, IL or United States (Remote).

• Support executives in daily operations • Manage schedules and coordinate meetings • Handle administrative tasks and maintain documentation • Assist with project management and workflow processes • Collaborate with various teams to achieve operational goals • Provide input and recommendations for operational improvements

• An Executive Assistant performs multiple tasks, with a strong focus on organizational duties • Handles processing travel, training orders, and other office-related tasks supervised by management • Separating mail, completing forms for ordering office supplies • Preparing conference rooms and greeting clients as needed • Regularly communicating with staff to procure needed items • Carries out recurring office procedures independently • Refers calls and visitors to appropriate staff • Arranges meeting rooms and schedules meetings • Maintains office files and schedules tentative appointments • Makes arrangements for conferences and meetings and assembles established background materials • Submits requests into various CDC based systems • Refers non-routine requests to appropriate CDC managers or staff • Screens mail and requisitions supplies, printing, maintenance, or other services • Develops, prepares, and delivers communications to the division.

We are seeking a proactive and detail-oriented Travel & Lifestyle Assistant to support clients by coordinating travel plans, managing scheduling requests, and assisting with lifestyle-related services. This fully remote role is ideal for someone who enjoys organization, client communication, and helping create smooth, well-managed experiences from start to finish. In this role, you will work with clients to understand their preferences, assist with travel planning, coordinate bookings, and help manage various requests related to schedules and experiences. You will research options, organize details, and ensure all information is accurate and up to date. Your ability to stay organized, communicate clearly, and follow through on tasks will play a key role in delivering a high-quality client experience. The ideal candidate is dependable, resourceful, and comfortable working independently while managing multiple requests. This role is well suited for someone who enjoys a mix of travel coordination, administrative support, and client-facing communication. Key Responsibilities - Communicate with clients to understand travel and lifestyle preferences - Assist with researching destinations, accommodations, and experiences - Coordinate bookings, reservations, and scheduling requests - Organize and maintain accurate records within internal systems - Provide timely updates and follow up on outstanding items - Ensure all details are handled accurately and efficiently What We're Looking For - Strong communication and organizational skills - Ability to manage multiple tasks and priorities - Detail-oriented with strong follow-through - Comfortable using digital tools and online platforms - Self-motivated and able to work independently in a remote environment - Customer service, administrative, or coordination experience is helpful but not required Additional Details - 100% remote work environment - Structured training and ongoing support provided - Opportunity to develop skills in travel coordination and client services - Supportive team environment with growth opportunities Applicants must be citizens of the United States, United Kingdom, Australia, Spain, Mexico, or LATAM regions.