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ClearDesk logo
ClearDesk

We help small businesses leverage incredible outsourced talent. Clear Communication. Clear Savings.

Project Management Specialist – Systems, Program Execution

Project ManagerProject ManagerOtherRemoteSeniorTeam 51-200H1B SponsorCompany SiteLinkedIn

Location

United States

Posted

77 days ago

Salary

0

Seniority

Senior

English

Job Description

Project Management Specialist – Systems, Program Execution

ClearDesk

• Respond to messages from people and groups who want to volunteer • Collect important details like group size, skills, and preferred dates • Keep records of all volunteer inquiries and schedules • Match volunteers with the right activities based on their skills and availability • Schedule visits and confirm all details ahead of time • Share important information like directions, expectations, and tasks • Make sure all required forms are completed before visits • Coordinate with staff to prepare for upcoming volunteer activities • Send thank-you messages and surveys after visits, and keep records updated • Assist the leadership team with daily tasks • Organize files and keep digital documents easy to find (Google Drive) • Help create and maintain internal guides and processes • Research and set up better ways of working when needed • Help manage different projects across volunteers and programs • Update and track tasks using tools like Monday.com • Monitor deadlines and make sure projects stay on schedule • Communicate with team members and external partners • Prepare notes and documents for planning • Follow up to ensure tasks are completed on time • Help manage and maintain tools like Monday.com and Salesforce • Learn and use new tools as needed • Support onboarding and help the team adapt to new systems • Set up dashboards and tracking systems to improve workflows

Job Requirements

  • You can manage multiple projects, timelines, and stakeholders at once
  • You’re highly organized, detail-oriented, and reliable with follow-through
  • You’re comfortable with project management tools and quick to learn new systems
  • You communicate clearly with teams, partners, and volunteers
  • You stay proactive, keep things moving, and adapt under pressure
  • You are willing to work in a US time zone schedule.
  • You can secure the required technical setup, including:
  • At least a 720p HD webcam
  • A noise-canceling headset
  • A primary internet connection of at least 25 Mbps
  • A backup laptop, backup internet device, and backup power source
  • A main computer with at least Intel Core i5 (or equivalent) and 8 GB RAM
  • A backup computer with at least Intel Core i3 and 4 GB RAM

Benefits

  • We pay you fairly and on time
  • We provide prepaid HMO coverage for your peace of mind
  • We help you grow with tools, training, and honest feedback
  • We celebrate your wins
  • And above all, we actually care

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