• Own day-to-day bookkeeping and data entry across all entities — the debits and credits that keep the ledger clean and current. • Execute and manage the monthly close process, including journal entries, accruals, and prepaid schedules. • Perform thorough bank reconciliations across all accounts using NetSuite and Ramp. • Prepare and own monthly balance sheet reconciliations with full supporting documentation. • Review financial statements and general ledger accounts for accuracy and completeness. • Manage the end-to-end accounts payable process: invoice processing, payment runs, and vendor reconciliations within Ramp and NetSuite. • Handle intercompany transactions, ensuring proper eliminations and accurate consolidated reporting. • Partner with the Director of Financial Operations on monthly reporting — providing clean, reconciled data that feeds dashboards and KPI packages. • Drive continuous reduction of the monthly close timeline through process discipline, automation, and proactive identification of bottlenecks. • Build and maintain real-time or near-real-time reporting of key financial KPIs, reducing dependence on manual end-of-period data pulls. • Actively deploy AI tools (including Claude, ChatGPT, and similar platforms) to automate data ingestion, anomaly detection, expense classification, reconciliation workflows, and variance analysis. • Design and implement AI-native workflows within NetSuite and Ramp that reduce manual drag and accelerate the close cycle. • Leverage automation platforms (Zapier, Make, or equivalent) and light scripting or no-code tools to connect systems and eliminate repetitive tasks. • Identify and systematically eliminate repetitive, error-prone, or slow processes — treating inefficiency as a solvable problem, not a given. • Assist with and take increasing ownership of financial audits as scope and tenure grow. • Support tax filings, preparation, and management of related schedules in coordination with external advisors. • Assist in developing and implementing internal accounting policies and procedures tailored to a family office environment. • Handle sensitive financial and personal information with absolute discretion and professional judgment. • Create ad hoc reports and develop new reporting mechanisms as the HFO function scales. • Assist the Finance team with other tasks and special projects as needed.

• Maintain and reconcile general ledger accounts. • Prepare accurate monthly, quarterly, and annual financial statements. • Manage accounts payable and accounts receivable processes. • Reconcile bank statements and other financial accounts. • Support budgeting and forecasting activities. • Assist with internal and external audits by providing necessary documentation. • Ensure compliance with GAAP and relevant regulatory requirements. • Prepare tax filings and coordinate with external tax advisors. • Monitor financial transactions and accounting processes for accuracy and efficiency. • Provide financial analysis and reporting to management as needed.

Job Purpose As a Senior Accountant at HFO, you are a foundational hire joining a lean, intentionally built single-family office at the ground level. Reporting to the SVP of Accounting & Finance, you will own the day-to-day financial engine — the debits and credits, reconciliations, close cycle, and data integrity that everything else depends on. You will work closely with the SVP and Director of Financial Operations, with a clear path to grow into a Controller role within 24 months. This is not a seat-warming role: you will build alongside a two-person leadership team in an environment where your work compounds in impact and the playbook is still being written. Key Responsibilities - Own day-to-day bookkeeping and data entry across all entities — the debits and credits that keep the ledger clean and current. - Execute and manage the monthly close process, including journal entries, accruals, and prepaid schedules. - Perform thorough bank reconciliations across all accounts using NetSuite and Ramp. - Prepare and own monthly balance sheet reconciliations with full supporting documentation. - Review financial statements and general ledger accounts for accuracy and completeness. - Manage the end-to-end accounts payable process: invoice processing, payment runs, and vendor reconciliations within Ramp and NetSuite. - Handle intercompany transactions, ensuring proper eliminations and accurate consolidated reporting. - Partner with the Director of Financial Operations on monthly reporting — providing clean, reconciled data that feeds dashboards and KPI packages. - Drive continuous reduction of the monthly close timeline through process discipline, automation, and proactive identification of bottlenecks. - Build and maintain real-time or near-real-time reporting of key financial KPIs, reducing dependence on manual end-of-period data pulls. - Actively deploy AI tools (including Claude, ChatGPT, and similar platforms) to automate data ingestion, anomaly detection, expense classification, reconciliation workflows, and variance analysis. - Design and implement AI-native workflows within NetSuite and Ramp that reduce manual drag and accelerate the close cycle. - Leverage automation platforms (Zapier, Make, or equivalent) and light scripting or no-code tools to connect systems and eliminate repetitive tasks. - Identify and systematically eliminate repetitive, error-prone, or slow processes — treating inefficiency as a solvable problem, not a given. - Assist with and take increasing ownership of financial audits as scope and tenure grow. - Support tax filings, preparation, and management of related schedules in coordination with external advisors. - Assist in developing and implementing internal accounting policies and procedures tailored to a family office environment. - Handle sensitive financial and personal information with absolute discretion and professional judgment. - Create ad hoc reports and develop new reporting mechanisms as the HFO function scales. - Assist the Finance team with other tasks and special projects as needed.

Are you highly motivated, hard-working, and seeking to join a growth-focused consulting & engineering firm? Are you looking for a company that will invest in your development and grow your professional skills? If so, consider a career with Apex! Powered by record sales, extraordinary client retention, strategic acquisitions, and an entrepreneurial spirit, Apex Companies is one of the fastest growing engineering and environmental consulting firms in the US. We were recently recognized by the Zweig Group as one of the fastest growing firms in the AEC industry. We take pride in providing our clients with exceptional service and have earned numerous awards for project excellence. We continue to grow, and we want you to grow with us. Apex Companies is hiring a Remote Project Accounting Analyst. This position can be located in any US city. Primary Responsibilities include: - Project Set-up & Maintenance - Ensure projects are set-up in the accounting system in a timely manner and in accordance with the client contract - Review and ensure contract terms agree to information provided on Project Set-up form (PSF) - Maintain project-related records including contracts, change orders, PSF and other project related documents - Ensure billing rates are set up in accordance with the contract and/or company guidelines - Ensure change orders are processed in a timely manner - Assist project managers to ensure revenue and cost budgets are set up properly - Close out projects in a timely manner upon completion - Invoicing - Review project expenses and ensure they are reflected correctly and calculated at correct rates - Establish a regular routine for preparing invoices and submitting to project managers for review and approval - Ensure all invoices and billings are prepared in accordance with contract and/or company guidelines - Ensure all invoices are posted into the accounting system when submitting to clients - Reconcile all unbilled (WIP) or deferred (negative WIP) balances monthly and address or elevate accordingly - Ensure subcontractor invoices are entered in a timely manner and paid according to APEX’s pay-when-paid policy/guidance - Collections - Establish a regular routine for “courtesy” follow-ups on invoices submitted to clients - Review past-due invoices on a weekly basis with project managers and determine a plan of action for following up with the client. This should include documenting actions taken. - Coordinate with Corporate Receivable staff regarding collections - Track retainers and application of retainers to projects - Monitor Projects and Project Financials - Review and work with project/division managers on an on-going basis to address the following: - Negative Backlog - Projects where JTD revenue exceeds budget - WIP balances – determine the cause and resolution of any WIP balances after billings are complete and elevate to management as needed - Inactive project – review inactive projects or projects without activity for an extended period and if WIP and A/R balances are clear, complete or close-out as appropriate - Ensure accurate cost and revenue accruals on projects and research any discrepancies - Understand and validate appropriate revenue recognition on projects Other Responsibilities: - Compile information for internal and external auditors as required - Attend project reviews and meetings regarding projects (financial information or discussions) - Support project managers on any project-related financial activities - Support and develop ad-hoc reports as needed for management - Support compliance on corporate initiatives - Communicate effectively with other project team members, and elevate concerns to management - Supervise/manage “helpers” who will assist as needed in all above responsibilities - Support on other ad hoc tasks as deemed necessary What we're looking for: - Associate's Degree or currently pursuing – preferably in Business Administration or Accounting - Minimum of 3 years of office experience - Project Accounting experience is a strong plus - Highly organized and strong attention to detail - Proficient in MS Office/Excel - Well organized and able to track and report on information - Multi-tasker and self starter - Excellent written and verbal communication skills #LI-JS1 Why you'll love working for us: - Medical, dental and vision plan options. - Company-paid life, short, and long-term disability insurance. - 401k plan. - Paid time-off and holidays. - Cross-training and the ability to work on a variety of projects. - Other perks and incentives. - Working with the best and brightest in the industry. - 2,000+ employee national firm with 70+ locations across the US. Apex Job Title: Project Accounting Analyst Req ID: 11337 Hourly Expected Pay Range $25—$27 USD We believe in equality for all and celebrate the diversity and differences of our employees, customers, and communities. We do not discriminate based on gender, race or color, ethnicity or national origin, age, disability, religion, sexual orientation, gender identity or expression, veteran status, or any other applicable characteristics protected by law. Apex aims to make apexcos.com accessible to all users. If you have a disability or special need that requires accommodation to navigate our website or complete the application process, please contact Talent@apexcos.com or (301) 417-0200. Likewise, feel free to reach out to us if you would like to view or discuss Apex policy related to equal employment opportunity or have any related concerns. EO/AA/VEV/Disabled Employer TO ALL RECRUITMENT AGENCIES: Apex Companies does not accept unsolicited agency resumes. Please do not forward resumes for any of our job postings to our career’s sites, or to any employees of Apex Companies or affiliates. Apex Companies is not responsible for any fees related to unsolicited resumes.