Take a Concept from Design to Product and Everything in Between! MMAS, Making Material Analysis Simple!
Virtual Assistant
Location
Arizona
Posted
105 days ago
Salary
$18 - $22 / hour
Seniority
Senior
Job Description
Virtual Assistant
Orion Engineering Ltd
• Manage daily administrative tasks, including scheduling meetings, organizing calendars, and maintaining files. • Prepare and format documents, reports, presentations, and spreadsheets as needed. • Assist project managers with planning and tracking project timelines, deliverables, and resources. • Maintain project documentation and ensure that all records are up-to-date and accessible. • Serve as a point of contact for internal and external communications, managing emails and inquiries efficiently. • Draft and proofread correspondence, ensuring professionalism and accuracy. • Organize and maintain databases, ensuring that data is accurate, current, and properly categorized. • Assist in managing client relationships by responding to inquiries and providing necessary information. • Schedule and coordinate meetings, including video conferences, ensuring all participants have the necessary information. • Assist with basic bookkeeping tasks, including tracking expenses, processing invoices, and preparing financial reports. • Order office supplies and maintain inventory, ensuring that all necessary materials are available. • Identify areas for process improvement and suggest enhancements to increase efficiency.
Job Requirements
- High school diploma required; associates or bachelors degree in business administration, management, or a related field preferred.
- Proven experience as a virtual assistant or in a similar administrative role; experience in an engineering or technical environment is a plus.
- Strong organizational and multitasking abilities, with keen attention to detail.
- Excellent written and verbal communication skills.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with project management and collaboration tools (e.g., Trello, Asana, Slack).
- Basic knowledge of bookkeeping and financial management is preferred.
- Self-motivated and able to work independently with minimal supervision; strong time management skills are essential.
Benefits
- 401(k)
- Dental insurance
- Vision insurance
- Health insurance
- Life insurance
- Paid time off
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