Job Closed

This listing is no longer active.

alphaAI logo
alphaAI

Invest intelligently with AI-powered strategies

Executive Administrative Assistant

Administrative AssistantAdministrative AssistantOtherRemoteSeniorTeam 11-50Since 2021H1B No SponsorCompany SiteLinkedIn

Location

United States

Posted

72 days ago

Salary

$80K - $100K / year

Seniority

Senior

Associate Degree5 yrs expExperience acceptedEnglish

Job Description

Executive Administrative Assistant

alphaAI

• Serve as the strategic and administrative partner, managing complex and dynamic calendars across internal and external stakeholders • Proactively prioritize, coordinate, and protect the teams’ time, ensuring alignment with company priorities and key decision points • Own meeting preparation and follow-through, including agenda development, briefing materials, note-taking, and action-item tracking • Act as a gatekeeper and liaison - handling inbound requests with discretion, judgment, and professionalism • Coordinate domestic and international travel, itineraries, and logistics • Support preparation for board meetings, executive leadership meetings, and external presentations • Manage sensitive and confidential information with the highest degree of integrity and trust • Partner closely with the Chief of Staff, Executive Team, and key cross-functional leaders to ensure smooth execution of priorities

Job Requirements

  • At least 5 years of Administrative Assistance experience in the Consulting industry (Tech, Insurance, or Financial Services), and at least 4 years of experience supporting C-suite executives in a fast-paced, high-growth environment
  • Exceptional organizational skills with the ability to manage multiple priorities simultaneously
  • Strong executive presence and comfort interacting with senior leaders, board members, and external partners
  • Outstanding written and verbal communication skills
  • Proactive, resourceful, and able to operate independently with sound judgment
  • High level of discretion and professionalism when handling confidential information
  • Advanced proficiency with Microsoft Office Suite, including Sharepoint, and comfort learning new tools quickly
  • Prior experience supporting remote executives

Benefits

  • Competitive salary with annual profit-sharing opportunity
  • 401k matching
  • 25 days of annual paid time off
  • Supplemented medical, dental and vision coverage
  • Company laptop, mobile phone reimbursement

Related Categories

Related Job Pages

More Administrative Assistant Jobs

Virtual Cliques logo

Admin Assistant

Virtual Cliques

We tailor an outsourcing solution to fit your business needs.

OtherRemoteTeam 11-50Since 1988H1B No Sponsor

• Maintain diary, arrange meetings and appointments and provide reminders • Take dictation and minutes and accurately enter data • Produce reports, presentations, and briefs • Develop and carry out an efficient documentation and filing system

United States
CVS Health logo

Administrative Assistant

CVS Health

Bringing our heart to every moment of your health.

OtherRemoteTeam 10,001+Since 1963H1B No Sponsor

We’re building a world of health around every individual — shaping a more connected, convenient and compassionate health experience. At CVS Health®, you’ll be surrounded by passionate colleagues who care deeply, innovate with purpose, hold ourselves accountable and prioritize safety and quality in everything we do. Join us and be part of something bigger – helping to simplify health care one person, one family and one community at a time. Position Summary The Administrative Assistant provides various office and location support activities. This person identifies, enhances, and follows specific processes and procedures to maximize the efficiencies of the business to which the support is being provided. The Administrative Assistant also ensures the correct functioning of facilities, office, and/or business support services. In this role, you will: - Conduct complex administrative office coordination assuring smooth, timely, and efficient office operations. - Manage research, collection, analysis, and compilation of data and information for department reports. - Handle files, reports, and financial records, and manage department record retention. - Define a high degree of customer service by fielding internal and external inquiries, resolving or redirecting as appropriate. - Ensure efficient workflow and office operations of the department by following established policies and procedures. - Monitor the internal and external department point of contact ensuring concise communication with employees, stakeholders, and members of the senior management. - Evaluate performance within the department, ensuring compliance and continuous improvement. - Perform other duties as assigned. Required Qualifications - 3+ years of experience in an administrative role, specifically supporting executives. - Ability to work Monday-Friday from 8am-5pm Eastern Standard Time. Preferred Qualifications - Basic awareness of problem solving and decision-making skills. - Strong organizational and time management skills. - Ability to be successful in a fast-paced environment. - Ability to be proactive and operate independently. - Strong collaboration skills. - Previous experience utilizing Concur and Ariba. - Bachelor’s degree. Education - High school diploma or GED. Anticipated Weekly Hours 40 Time Type Full time Pay Range The typical pay range for this role is: $21.10 - $49.08 This pay range represents the base hourly rate or base annual full-time salary for all positions in the job grade within which this position falls. The actual base salary offer will depend on a variety of factors including experience, education, geography and other relevant factors. This position is eligible for a CVS Health bonus, commission or short-term incentive program in addition to the base pay range listed above. Our people fuel our future. Our teams reflect the customers, patients, members and communities we serve and we are committed to fostering a workplace where every colleague feels valued and that they belong. Great benefits for great people We take pride in our comprehensive and competitive mix of pay and benefits – investing in the physical, emotional and financial wellness of our colleagues and their families to help them be the healthiest they can be. In addition to our competitive wages, our great benefits include: - Affordable medical plan options, a 401(k) plan (including matching company contributions), and an employee stock purchase plan. - No-cost programs for all colleagues including wellness screenings, tobacco cessation and weight management programs, confidential counseling and financial coaching. - Benefit solutions that address the different needs and preferences of our colleagues including paid time off, flexible work schedules, family leave, dependent care resources, colleague assistance programs, tuition assistance, retiree medical access and many other benefits depending on eligibility. For more information, visit https://jobs.cvshealth.com/us/en/benefits We anticipate the application window for this opening will close on: 03/19/2026 Qualified applicants with arrest or conviction records will be considered for employment in accordance with all federal, state and local laws.

United States
$21 - $49 / hour
Job Closed
Full TimeRemoteTeam 201-500H1B No Sponsor

• Prepare quotes and submit proposals to insurers. • Provide service and manage cooperative members in coordination with Cooperative Units and their managers. • Manage proposals, monitoring issuances, pending items and rejections. • Issue boletos (payment slips) and insurance certificates. • Handle various requests related to insurance operations. • Clarify queries from managers and cooperative members, ensuring compliance with service standards, efficiency, safety, quality and productivity. • Contribute to achieving the goals established by the Unit.

Brazil
Job Closed
Humanizata logo

Administrative Assistant

Humanizata

Uma nova abordagem para recrutamento, desenvolvimento de talentos, gestão de desempenho e cultura organizacional

OtherRemoteTeam 11-50

• Perform all administrative tasks • Organize contacts

United States
Job Closed