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Bringing humanity back to health.
Customer Experience Clinical Coordinator
Location
United States
Posted
91 days ago
Salary
$21 - $26 / hour
Seniority
Senior
Job Description
Customer Experience Clinical Coordinator
Solace
• Provide real-time operational support to providers when immediate outreach is needed (i.e., rescheduling visits, contacting patients or family members) • Act as a central point of coordination with the Medical Director during provider call-outs, technical issues, or when visits extend beyond scheduled time • Manage and optimize schedules for a mixed workforce of 1099 and W2 physicians to ensure consistent staffing during peak demand • Proactively contact and support impacted patients when scheduling changes or delays occur • Monitor and help ensure fairness and consistency in leave usage, flagging outliers or concerns to leadership • Ensure provider calendars accurately reflect approved availability, identifying and escalating unapproved or anomalous blocks • Support pilot scheduling initiatives (evenings, weekends, extended hours) by tracking utilization, no-show rates, and provider participation • Maintain clear documentation and communicate operational issues, trends, and recommendations to leadership • Collaborate closely with clinical, operations, and technical teams to resolve issues quickly and effectively • Take on other operational duties as assigned in support of a growing telehealth organization
Job Requirements
- Experience with scheduling, staffing coordination, or workforce management (healthcare or telehealth experience strongly preferred)
- Strong organizational skills and the ability to manage multiple real-time priorities without losing attention to detail
- Comfort working in a fast-paced, provider-facing environment where quick decisions matter
- Excellent communication skills, especially in high-pressure or time-sensitive situations
- Ability to work confidently with both providers and patients, maintaining professionalism and empathy
- Data-aware mindset: comfortable tracking metrics such as utilization, no-shows, and coverage gaps
- Proactive problem solver who anticipates issues and takes ownership of solutions
- High degree of reliability, discretion, and sound judgment
- Flexibility to support coverage during extended hours or weekends as pilots are launched
- A team-first attitude with a “get it done” mentality
- Applicants must be based in the United States.
Benefits
- Offers Equity
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