Application Deadline: 03/29/2026 Address: VIRTUAL38 - HomeRes - PA Job Family Group: Business Management Performs a variety of administrative and clerical tasks, financial and human resources administration and provides professional support to one or more Managers and their direct reports. The role provides general offices services ensuring all administrative and operational processes and control standards are followed, while seeking to determine, develop, and participate in implementation of improvement opportunities, contributing to the effective and efficient operation of the business group. Applicants must maintain strict confidentiality of ALL matters, understand how to operate within an executive environment and exhibit the requisite tact, presence, and professionalism to be successful. - Provides subject matter expertise and advice related to assigned strategic initiatives and act as relationship management for assigned initiatives. - Builds effective relationships with internal/external stakeholders. - Breaks down strategic problems, and analyses data and information to provide insights and recommendations. - Gathers and formats data into regular and ad-hoc reports, and dashboards. - Leads the planning, coordinating and implementing department events. - Provides senior level administrative and operational support within a large, diverse team including one or more senior executives. - Employs systems (e.g. customized exception reports, tracking reports etc.) to manage information. - Integrates information from multiple sources to enable more efficient processes, enhanced analysis and/or streamlined reporting. - Provides input into the planning and implementation of administrative programs. - Coordinates and monitors budgets and reporting on results vs. budget. - Provides coaching and mentoring to more junior administrative assistants to support them in developing capability to carry out current job accountabilities. - Manages and monitors calendars and upcoming events. Dispatches meeting invitations, books meeting rooms and arranges for resources and other requirements in support of smooth and efficient meeting facilitation. Supports the coordination and implementation of department events. - Develops and maintains a filing system; ensures business and operational reports, forms, and other documentation, paper or electronic, are readily available. - Supports the development of tailored messaging, which may include writing, editing and distributing communications (e.g., correspondence, presentations, policies & procedures). - Dispatches outgoing communications. Answers central phone line, responding to and resolving/escalating inquiries. - Processes invoices for payment in adherence with documented processes and guidelines and vendor agreements - Prepares and logs departmental expense claims and reports. Tracks expenses to ensure they stay within budget. - Makes travel arrangements, booking flight/hotel reservations as needed. - Liaises with internal business units and external vendors and participates in the local coordination and implementation of premises and building related matters including incoming / outgoing staff and contractors, relocations, office planning and new furniture requirements while ensuring minimal interruptions to business operations. - Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies. - Ensures all vacation and absence scheduling is documented, takes into account critical business needs, follows guidelines, and is managed consistently across employees in the group; identifies scheduling conflicts for resolution. - Coordinates training requirements for staff (research, booking, cancellations, confirmations, etc.). - Collaborates with internal and external stakeholders in order to deliver on business objectives. - Organizes work information to ensure accuracy and completeness. - Focus may be on a business/group. - Thinks creatively and proposes new solutions. - Exercises judgment to identify, diagnose, and solve problems within given rules. - Works mostly independently. - Broader work or accountabilities may be assigned as needed. - Take measured risks while protecting the bank by applying our Risk Management Framework in the execution of your role, in line with our Risk Culture and within our approved Risk Appetite, making sound and risk informed decisions that align to business strategy, protect assets, and adhere to applicable policy documents (Frameworks, Policies, Standards, Procedures and Supporting documents), laws and regulations. Qualifications: - The ideal candidate will bring significant experience supporting senior corporate executives, including C‑suite leaders, within a complex, fast-paced organization. This individual will be comfortable operating at the executive level, managing sensitive information, and serving as a trusted partner to leadership - Typically 7+ years of relevant experience in an administrative/ professional support function, demonstrating progressive responsibility and post-secondary degree in related field of study. - Specialized knowledge from education and/or business experience. - Verbal & written communication skills - In-depth. - Collaboration & team skills - In-depth. - Analytical and problem solving skills - In-depth. - Influence skills - In-depth. Salary: $45,000.00 - $83,000.00 Pay Type: Salaried The above represents BMO Financial Group’s pay range and type. Salaries will vary based on factors such as location, skills, experience, education, and qualifications for the role, and may include a commission structure. Salaries for part-time roles will be pro-rated based on number of hours regularly worked. For commission roles, the salary listed above represents BMO Financial Group’s expected target for the first year in this position. BMO Financial Group’s total compensation package will vary based on the pay type of the position and may include performance-based incentives, discretionary bonuses, as well as other perks and rewards. BMO also offers health insurance, tuition reimbursement, accident and life insurance, and retirement savings plans. To view more details of our benefits, please visit: https://jobs.bmo.com/global/en/Total-Rewards About Us At BMO we are driven by a shared Purpose: Boldly Grow the Good in business and life. It calls on us to create lasting, positive change for our customers, our communities and our people. By working together, innovating and pushing boundaries, we transform lives and businesses, and power economic growth around the world. As a member of the BMO team you are valued, respected and heard, and you have more ways to grow and make an impact. We strive to help you make an impact from day one – for yourself and our customers. We’ll support you with the tools and resources you need to reach new milestones, as you help our customers reach theirs. From in-depth training and coaching, to manager support and network-building opportunities, we’ll help you gain valuable experience, and broaden your skillset. To find out more visit us at http://jobs.bmo.com/us/en BMO is proud to be an equal employment opportunity employer. We evaluate applicants without regard to race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability, or any other legally protected characteristics. We also consider applicants with criminal histories, consistent with applicable federal, state and local law. BMO is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process, please send an e-mail to BMOCareers.Support@bmo.com and let us know the nature of your request and your contact information. Note to Recruiters: BMO does not accept unsolicited resumes from any source other than directly from a candidate. Any unsolicited resumes sent to BMO, directly or indirectly, will be considered BMO property. BMO will not pay a fee for any placement resulting from the receipt of an unsolicited resume. A recruiting agency must first have a valid, written and fully executed agency agreement contract for service to submit resumes.

Role Description We’re looking for a highly organized, proactive Executive Assistant to support our Executive Vice President. This role sits at the center of the executive office and helps keep priorities, communication, and operations running smoothly. The ideal candidate is resourceful, detail-oriented, and thrives in fast-paced environments. You’ll work closely with senior leadership, manage complex schedules, coordinate high-level meetings, and ensure the EVP can focus on strategic priorities. This is a high-impact role with visibility across the organization. Essential Duties and Responsibilities - Manage a complex and dynamic executive calendar - Prioritize meetings and commitments to align with key business objectives - Prepare briefing materials, presentations, and talking points - Coordinate leadership meetings, strategy sessions, and executive communications - Track follow-ups and action items across teams - Help ensure initiatives and decisions move forward efficiently - Plan detailed domestic and international travel itineraries - Coordinate executive meetings, offsites, and leadership events - Serve as a trusted point of contact between the EVP and internal teams - Support communication with senior leaders, partners, and external stakeholders - Complete any other tasks assigned by EVP Qualifications - 5+ years supporting senior executives (VP, SVP, EVP, or C-suite) - Exceptional organization and prioritization skills - Strong written and verbal communication skills - High level of professionalism and discretion - Ability to anticipate needs and operate with minimal direction - Comfortable working in a fast-paced, high-accountability environment Tools & Systems - Experience with tools such as Google Workspace or Microsoft Office - Calendar and scheduling platforms - Video conferencing tools - Project management systems Working Requirements - Competitive Salary - Fully remote - Fluent in English - Will work 8:00 AM to 5:00 PM US Pacific Time (PST)

• Listing & Inventory Management • Accurately enter and maintain new construction listings in MLS and internal systems. • Prepare all backend listing requirements to ensure properties are ready for “live” listing status. • Update listing prices in real time based on builder instructions. • Organize and maintain digital showcases, virtual tours, and marketing assets for listings. • Update spreadsheets, marketing materials, and property flyers to ensure inventory accuracy. • Documentation & Coordination • Maintain organized property documentation including disclosures, floor plans, and listing assets within Google Drive. • Track photography requirements and ensure property media is properly uploaded and cataloged. • Prepare and deliver sales reports for builder partners such as Lennar. • Assist in maintaining repair and punch-list tracking sheets to ensure properties remain ready for showings. • Workflow & Automation Management • Trigger and monitor transaction workflows and automations within the CRM to ensure listing milestones are met. • Support internal operations by tracking listing progress and ensuring timelines remain on schedule. • Send regular updates to Buyer Agents (BAs) regarding new inventory, price changes, and status updates. • Inquiry Handling • Respond to inbound inquiries regarding specific listings from agents and prospective buyers. • Provide clear responses based on standard operating procedures (SOPs). • Assist with occasional weekend calls from agents, when needed.

Role Description We are seeking a highly organized and efficient Remote Executive Virtual Assistant to join our team. This is a full-time, remote position that offers the opportunity to work from the comfort of your own home. As a Remote Executive Virtual Assistant, you will be responsible for providing administrative and operational support to our executive team. Your main duties will include: - Managing calendars and scheduling appointments - Coordinating travel arrangements and accommodations - Handling administrative tasks such as data entry, file management, and document preparation - Managing communication and correspondence with clients and vendors - Assisting with project management and coordination - Conducting research and compiling reports as needed - Maintaining confidentiality and handling sensitive information with discretion - Other duties as assigned Qualifications - High school diploma or equivalent; associate's or bachelor's degree preferred - 2+ years of experience as a virtual assistant or in an administrative role - Excellent communication and organizational skills - Proficient in Microsoft Office and Google Suite - Ability to work independently and prioritize tasks effectively - Strong attention to detail and ability to maintain confidentiality - Previous experience in project management is a plus - Must have a quiet and dedicated workspace at home with reliable internet connection Requirements - High school diploma or equivalent; associate's or bachelor's degree preferred - 2+ years of experience as a virtual assistant or in an administrative role - Excellent communication and organizational skills - Proficient in Microsoft Office and Google Suite - Ability to work independently and prioritize tasks effectively - Strong attention to detail and ability to maintain confidentiality - Previous experience in project management is a plus - Must have a quiet and dedicated workspace at home with reliable internet connection Benefits - Competitive salary - Full-time, remote position - Opportunity for growth and advancement within the company - Supportive and collaborative team environment