Proposal Coordinator Location: St. Louis, MO (Open to Remote) Reports To: Director of Sales Operations Position Overview The Proposal Coordinator will be responsible for managing the end-to-end proposal process, from reviewing RFP requirements to final submission. This role requires strong attention to detail, excellent writing skills, and the ability to collaborate with sales, operations, accounting, and executive leadership to develop high-quality, competitive proposals. Key Responsibilities Proposal Development & Execution · Lead the creation, formatting, and assembly of proposals, ensuring compliance with all requirements. · Review and analyze RFPs, RFIs, and bid documents to develop a structured, compliant response. · Work with sales, operations, and accounting teams to gather necessary content and data for proposals. · Ensure all proposals are professionally formatted, well-branded, and visually appealing. · Maintain version control and document management throughout the proposal process. · Submit proposals on time and according to client specifications. Content & Process Management · Maintain a centralized library of proposal content, standard responses, case studies, and past submissions for efficiency. · Continuously improve and update proposal templates, ensuring alignment with 4M’s branding and messaging. · Track proposal deadlines, submission status, and win/loss outcomes to improve future responses. · Support post-proposal debriefs to gather feedback and enhance future submissions. Collaboration & Communication · Work closely with sales, operations, and leadership teams to ensure proposals accurately represent 4M’s capabilities and value proposition. · Communicate deadlines, content needs, and expectations to internal stakeholders. · Coordinate with graphic designers, marketing, or external vendors if needed for proposal visuals or enhancements. Qualifications & Skills · Experience: Minimum 3-5 years of experience in proposal writing, business development support, or sales operations. · Education: Bachelor’s degree in Business, Marketing, Communications, or a related field preferred (or 5 additional years of experience in lieu of a degree). · Technical Skills: Proficiency in Microsoft Office (Word, PowerPoint, Excel), Adobe Acrobat, and CRM platforms (Salesforce experience a plus). · Attention to Detail: Strong ability to proofread, edit, and ensure compliance in all proposal submissions. · Project Management: Ability to juggle multiple deadlines and work efficiently in a deadline-driven environment. · Communication & Writing: Excellent writing, editing, and organizational skills with a focus on clarity and persuasiveness. · Collaboration: Ability to work effectively across teams and communicate clearly with sales and leadership. Why Join 4M? · Be a key part of a growing sales team with direct impact on business success. · Hands-on role with clear ownership of proposal development and execution. · Work with a supportive leadership team that values high-quality work and continuous improvement. · Competitive salary, benefits, and career development opportunities. If you are a detail-oriented, deadline-driven professional who thrives on writing, organizing, and managing proposals, we invite you to apply and be part of 4M’s success! About 4M: Founded in 1978, 4M Building Solutions is a janitorial, housekeeping, cleaning, and disinfecting services company headquartered in St. Louis, MO. Supported by 8,000 associates, the company operates in 30+ states across the Midwest, Northeast and Southeastern United States

About EAB At EAB, our mission is to make education smarter and our communities stronger. We work with more than 2,800 institutions to drive transformative change through data-driven insights and best-in-class capabilities. From kindergarten to college to career, EAB partners with leaders and practitioners to accelerate progress and drive results across enrollment, student success, institutional strategy, data analytics, and advancement. We work with each partner differently, tailoring our portfolio of research, technology, and marketing and enrollment solutions to meet the unique needs of every leadership team, as well as the students and employees they serve. At EAB, we serve not only our partner institutions but each other—that's why we are always working to make sure our employees love their jobs and are invested in their communities. See how we've been recognized for this dedication to our employees by checking out our recent awards. For more information, visit our Careers page. The Role in Brief: Senior Specialist, Request for Proposals The Senior Specialist, Request for Proposals plays a key role in driving EAB’s commercial success by supporting high-impact RFP responses. As part of a multi-million-dollar sales enablement function, this role carries significant ownership over proposal strategy and messaging for high-value opportunities. Working closely with sales, product, marketing, and subject matter experts, the Senior Specialist translates complex customer needs and RFP requirements into clear, persuasive narratives that demonstrate EAB’s value as a long-term partner. The role requires strong judgment, comfort with ambiguity, and the ability to influence outcomes without direct authority. This is a highly visible role for a self-starter who is motivated by impact, accountability, and continuous growth. The position offers exposure to firm-wide strategy, a defined career path, and the opportunity to build trusted relationships across EAB’s commercial, product, and delivery teams. This role may be based in Washington, DC; Richmond, VA; or remotely within the continental United States. This position is also posted at the Specialist level; candidates are being considered at both levels for the current opening. Primary Responsibilities: - Analyze RFPs, customer insights, and strategic inputs to identify customer priorities and define proposal strategy. - Use creativity and problem solving to develop clear, persuasive RFP responses that meet requirements, differentiate EAB’s offerings, position EAB as a long-term partner, and uphold EAB’s RFP standards of excellence. - Own and manage a portfolio of RFPs simultaneously, balancing competing deadlines and ad hoc requests while maintaining high quality standards. - Create, refine, and standardize RFP content to reflect product updates, market trends, and competitive positioning. - Maintain EAB’s RFP content library, ensuring accuracy, consistency, and alignment with current product and competitive messaging. - Identify and lead process improvements that increase RFP quality, efficiency, or team productivity, including experimentation with AI-enabled tools and data-driven workflows. - Partner with sales, product, and marketing teams to address RFP requirements and product-specific questions. - Build and maintain deep knowledge of EAB’s products, customers, markets, and competitors through ongoing learning and research. - Capture insights from RFP activity and share competitive and market intelligence with relevant internal teams. - Advise commercial and account management teams on RFP best practices and proposal strategy. - Provide other support to the RFP team and the broader strategy and operations team as necessary. Basic Qualifications: - Bachelor's degree or equivalent required - 3 - 4+ years in a writing, marketing, or sales enablement role - Strong writing skills and comfort in a writing-intensive role - Strong communicator with excellent interpersonal skills - Strong project management skills - Expertise in MS Office products (Word, Excel, PowerPoint) - Familiarity with cloud-based content management platforms (Box, Dropbox, etc.). Ideal Qualifications: - Curiosity: possesses a strong desire to learn and constantly deepen knowledge related to the role. - Initiative: identifies problems, develops solutions, and delivers improvements without external prompting. - Independence: operates effectively with little oversight, while also seeking support when needed. - Growth mindset: aware of the limits of your own knowledge and abilities and unafraid to ask for help or feedback for continuous improvement. - Organization: deftly manages large volumes of information, deadlines, and resources. - Speed: effectively prioritizes and delivers results without sacrificing quality. - Resourceful: finds and creates solutions to overcome obstacles in the relentless pursuit of right answer. - Adaptability: solves complex problems and successfully manages ambiguity and unexpected change. - Collaboration: strives for personal achievement while also supporting team members and overall team success. - Commitment to embracing a continual learning environment and contributing to a dynamic and welcoming culture of fairness, authenticity, and belonging in support of EAB’s mission, values, and aspiration. If you’ve reached this section of the job description and are unsure of whether to apply, please do! At EAB, we welcome new perspectives and learn from each other’s unique experiences. We would encourage you to submit an application if this is a role you would be passionate about doing every day. Compensation: The anticipated starting salary range for this role is $45,500 - $67,500 per year. Actual salary varies due to factors that may include but not be limited to relevant experience, skills, and location. At EAB, it is not typical for an individual to be hired at or near the top of the starting salary range for their role. This hire will additionally be eligible for discretionary bonus or incentive compensation. Variable compensation may depend on various factors, such as individual and organizational performance. Benefits: Consistent with our belief that our employees are our most valuable resource, EAB offers a competitive and inclusive benefits package. Our benefits currently include: - Medical, dental, and vision insurance plans; dependents and domestic partners eligible - 20+ days of PTO annually, in addition to paid firm and floating holidays - Daytime leave policy for community service and flextime for fitness activities (up to 10 hours per month each) - 401(k) retirement savings plan with annual discretionary company matching contribution - Health savings account, healthcare and dependent care flexible spending account, and pre-tax commuter plans - Employee assistance program with counseling services and resources available to all employees and immediate family - Wellness programs including gym discounts, incentives to promote healthy living, and family access to the leading app for sleep, meditation, and relaxation - Fertility treatment coverage and adoption or surrogacy assistance - Paid parental leave with phase back to work program for birthing and non-birthing parents - Access to milk shipping service to support nursing employees during business travel - Discounted pet health insurance coverage for dog and cat family members - Company-provided life, AD&D, and disability insurance - Financial wellness resources and membership in a robust employee discount program - Access to employee resource groups, merit-based advancement, and dynamic professional growth opportunities Benefits kick in day one; learn more at eab.com/careers/benefits. This opening is not eligible for visa sponsorship at this time; EAB will thus consider candidates who possess U.S. work authorization that does not require employment-based visa sponsorship now or in the future. At EAB, we believe that to fulfill our mission to “make education smarter and our communities stronger” we need team members who bring a diversity of perspectives to the table and are committed to fostering a workplace where each team member is valued, respected and heard. To that end, EAB is an Equal Opportunity Employer, and we make employment decisions on the basis of qualifications, merit and business need. We don’t discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status or any other basis covered by appropriate law.

About EAB At EAB, our mission is to make education smarter and our communities stronger. We work with more than 2,800 institutions to drive transformative change through data-driven insights and best-in-class capabilities. From kindergarten to college to career, EAB partners with leaders and practitioners to accelerate progress and drive results across enrollment, student success, institutional strategy, data analytics, and advancement. We work with each partner differently, tailoring our portfolio of research, technology, and marketing and enrollment solutions to meet the unique needs of every leadership team, as well as the students and employees they serve. At EAB, we serve not only our partner institutions but each other—that's why we are always working to make sure our employees love their jobs and are invested in their communities. See how we've been recognized for this dedication to our employees by checking out our recent awards. For more information, visit our Careers page. The Role in Brief: Specialist, Request for Proposals The Specialist, Request for Proposals plays a key role in driving EAB’s commercial success by supporting high-impact RFP responses. As part of a multi-million-dollar sales enablement function, this role carries significant ownership over proposal strategy and messaging for high-value opportunities. Working closely with sales, product, marketing, and subject matter experts, the Specialist translates complex customer needs and RFP requirements into clear, persuasive narratives that demonstrate EAB’s value as a long-term partner. The role requires strong judgment, comfort with ambiguity, and the ability to influence outcomes without direct authority. This is a highly visible role for a self-starter who is motivated by impact, accountability, and continuous growth. The position offers exposure to firm-wide strategy, a defined career path, and the opportunity to build trusted relationships across EAB’s commercial, product, and delivery teams. This role may be based in Washington, DC; Richmond, VA; or remotely within the continental United States. This position is also posted at the Senior Specialist level; candidates are being considered at both levels for the current opening. Primary Responsibilities: - Analyze RFPs, customer insights, and strategic inputs to identify customer priorities and define proposal strategy. - Use creativity and problem solving to develop clear, persuasive RFP responses that meet requirements, differentiate EAB’s offerings, position EAB as a long-term partner, and uphold EAB’s RFP standards of excellence. - Own and manage a portfolio of RFPs simultaneously, balancing competing deadlines and ad hoc requests while maintaining high quality standards. - Create, refine, and standardize RFP content to reflect product updates, market trends, and competitive positioning. - Maintain EAB’s RFP content library, ensuring accuracy, consistency, and alignment with current product and competitive messaging. - Identify and lead process improvements that increase RFP quality, efficiency, or team productivity, including experimentation with AI-enabled tools and data-driven workflows. - Partner with sales, product, and marketing teams to address RFP requirements and product-specific questions. - Build and maintain deep knowledge of EAB’s products, customers, markets, and competitors through ongoing learning and research. - Capture insights from RFP activity and share competitive and market intelligence with relevant internal teams. - Advise commercial and account management teams on RFP best practices and proposal strategy. - Provide other support to the RFP team and the broader strategy and operations team as necessary. Basic Qualifications: - Bachelor's degree or equivalent required - 2-3+ years in a writing, marketing, or sales enablement role - Strong writing skills and comfort in a writing-intensive role - Strong communicator with excellent interpersonal skills - Strong project management skills - Expertise in MS Office products (Word, Excel, PowerPoint) - Familiarity with cloud-based content management platforms (Box, Dropbox, etc.). Ideal Qualifications: - Curiosity: possesses a strong desire to learn and constantly deepen knowledge related to the role. - Initiative: identifies problems, develops solutions, and delivers improvements without external prompting. - Independence: operates effectively with little oversight, while also seeking support when needed. - Growth mindset: aware of the limits of your own knowledge and abilities and unafraid to ask for help or feedback for continuous improvement. - Organization: deftly manages large volumes of information, deadlines, and resources. - Speed: effectively prioritizes and delivers results without sacrificing quality. - Resourceful: finds and creates solutions to overcome obstacles in the relentless pursuit of right answer. - Adaptability: solves complex problems and successfully manages ambiguity and unexpected change. - Collaboration: strives for personal achievement while also supporting team members and overall team success. - Commitment to embracing a continual learning environment and contributing to a dynamic and welcoming culture of fairness, authenticity, and belonging in support of EAB’s mission, values, and aspiration. If you’ve reached this section of the job description and are unsure of whether to apply, please do! At EAB, we welcome new perspectives and learn from each other’s unique experiences. We would encourage you to submit an application if this is a role you would be passionate about doing every day. Compensation: The anticipated starting salary range for this role is $38,000 - $57,500 per year. Actual salary varies due to factors that may include but not be limited to relevant experience, skills, and location. At EAB, it is not typical for an individual to be hired at or near the top of the starting salary range for their role. This hire will additionally be eligible for discretionary bonus or incentive compensation. Variable compensation may depend on various factors, such as individual and organizational performance. Benefits: Consistent with our belief that our employees are our most valuable resource, EAB offers a competitive and inclusive benefits package. Our benefits currently include: - Medical, dental, and vision insurance plans; dependents and domestic partners eligible - 20+ days of PTO annually, in addition to paid firm and floating holidays - Daytime leave policy for community service and flextime for fitness activities (up to 10 hours per month each) - 401(k) retirement savings plan with annual discretionary company matching contribution - Health savings account, healthcare and dependent care flexible spending account, and pre-tax commuter plans - Employee assistance program with counseling services and resources available to all employees and immediate family - Wellness programs including gym discounts, incentives to promote healthy living, and family access to the leading app for sleep, meditation, and relaxation - Fertility treatment coverage and adoption or surrogacy assistance - Paid parental leave with phase back to work program for birthing and non-birthing parents - Access to milk shipping service to support nursing employees during business travel - Discounted pet health insurance coverage for dog and cat family members - Company-provided life, AD&D, and disability insurance - Financial wellness resources and membership in a robust employee discount program - Access to employee resource groups, merit-based advancement, and dynamic professional growth opportunities Benefits kick in day one; learn more at eab.com/careers/benefits. This opening is not eligible for visa sponsorship at this time; EAB will thus consider candidates who possess U.S. work authorization that does not require employment-based visa sponsorship now or in the future. At EAB, we believe that to fulfill our mission to “make education smarter and our communities stronger” we need team members who bring a diversity of perspectives to the table and are committed to fostering a workplace where each team member is valued, respected and heard. To that end, EAB is an Equal Opportunity Employer, and we make employment decisions on the basis of qualifications, merit and business need. We don’t discriminate on the basis of race, religion, color, sex, gender identity or expression, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status or any other basis covered by appropriate law.

Pay Grade/Pay Range: Minimum: $56,600 - Midpoint: $73,600 (Salaried E9) Department/Organization: 702201 - Sponsored Program Admin Normal Work Schedule: Monday - Friday 8:00am to 5:00pm Note to Applicants: Position is eligible for remote work subject to University policy. Job Summary: The OSP Grant and Contract Specialist II assists researchers and staff in the review and processing of sponsored project proposals and budgets under moderate supervision. Ensures compliance with Federal, State, and Local government regulations related to pre-award and/or post-award sponsored project activities. Provides oversight and review of grant and contract activities prepared by the researchers and their administrative teams and provides resolution on moderately complex matters. Reviews and approves proposals with responsibility for timely submission to the sponsor. May provide training to OSP and college level staff, including use of electronic research administration systems and regulatory requirements. Serves as the liaison between the University and the sponsor. Additional Department Summary: Assists faculty and staff in analyzing sources of sponsored support, in preparation and processing of applications and proposals for sponsored funding, and in pre-award and non-financial post-award administration of contracts and grants. Required Minimum Qualifications: Bachelor's degree and four (4) years of grant and/or contract administration experience; OR master's degree and two (2) years of grant and/or contract administration experience. Skills and Knowledge: Demonstrated proficiency with Microsoft Office Suite, including Excel. Customer service-oriented with the ability to work in a cross-functional team environment. Preferred Qualifications: Three (3) years of experience in the preparation and processing of grant and/or contract proposals and sponsored agreement administration. Demonstrated knowledge of accounting principles, budget development and proficiency with database applications. CRA. Background Investigation Statement: Prior to hiring, the final candidate(s) must successfully pass a pre-employment background investigation and information obtained from social media and other internet sources. A prior conviction reported as a result of the background investigation DOES NOT automatically disqualify a candidate from consideration for this position. A candidate with a prior conviction or negative behavioral red flags will receive an individualized review of the prior conviction or negative behavioral red flags before a hiring decision is made. Equal Employment Opportunity: The University of Alabama is an Equal Employment/Equal Educational Opportunity Institution. All qualified applicants will receive consideration for employment or volunteer status without regard to any legally protected basis and will not be discriminated against because of their protected status. Applicants and employees of this institution are protected under Federal law from discrimination on several bases. More information is available in the EEOC’s Know Your Rights: Workplace discrimination is illegal poster. The University of Alabama affirms its longstanding commitment to institutional neutrality, free speech, and academic freedom.