Classification Title: Research Administrator II Classification Minimum Requirements: Bachelor's degree and two years of experience in grant and contract administration; or an equivalent combination of education and experience. Job Description: The Department of Medicine, Administration is seeking a Research Administrator II. This remote position service in support of research faculty in the department of Medicine, one of the largest departments in the University of Florida’s College of Medicine with over 1,000 employees. This position will oversee research administration related to tasks for assigned division/PI(s)s. These tasks include but are not limited appointments, distributions, pre-award grant proposal processing, post-award administration, and financial budgeting transactions. The incumbent must be a highly organized and motivated individual with a capacity for hard work, able to work within a team and have strong customer service skills. The ideal candidate will have at least 5 years of prior experience with pre and post award grants management and a working knowledge of clinical trial compliance processes. PRE-AWARD Grant Management Assist all assigned divisions with the submission of large, complex grant proposals. Provide guidance on the completion of all agency forms, entry into UFIRST, budget preparation, and ensure the proposal is submitted by the posted agency deadline. Review contract and grant proposals for accuracy, completeness, and compliance with approved policies and procedures before submitting to the chairman, or his authorized designee for signature. The RA III must be proficient with University and agency guidelines, for agencies such as the NIH, the state of Florida Department of Health, and other foundations (AHA, ALA, ACSO, AGA, AASLD, and CCFA). POST AWARD Grant Management Responsible for monitoring budget and award releases for salary, OPS, expense, travel, equipment, and indirect cost for all assigned divisions and ensures that the grant funds are used in the proper category throughout the life of the award. This position will work extensively with sub-award management and complex program project awards. Facilitates the completion of all post award transactions to include: budget transfers, JE’s, CAS Exemptions requests etc. Responsible for entering salary distributions for all faculty and staff in assigned divisions. Actively monitor payroll distributions by entering current changes and RETRO distributions as instructed by divisional administrators or as budgeted in the grant. Work with division administrators each semester to ensure that effort is correct for faculty in assigned divisions. Run departmental reports, coordinate preparation of financial reports and budget projections for each principal investigator and/or divisional administrator for contracts/grants and provide advice regarding fund utilization when requested. The incumbent also acts as liaison for the Department of Medicine faculty and program directors with the College of Medicine OCR office, and Dean’s Personnel office, DSP, and granting agencies such as the NIH, American Heart Association, and American Lung Association. Maintains auditable accounting records. The RA III assists principal investigators and division administrators in all aspects of grants management, including the development of budgets and related documents for contract and grants requests. Keep up-to-date with all university fiscal policies as to percentages of fringe benefits, overhead requirements, etc., and keep all principal investigators informed of any changes in current rules and regulations regarding submission of grants. Interprets and implements accounting policies of granting agencies for principal investigators and program directors. Exercise management controls and fiscal accountability in all research and grant endeavors. Work with the Assistant Director of Research on the design of grant records, management programs and grant data-input for the department’s intranet filing system. Work in the maintenance of all financial files to ensure prompt information retrieval. Develop corresponding financial and operational reports as needed. Other duties as assigned. Expected Salary: $55,000 - $63,000 Required Qualifications: Bachelor's degree and two years of experience in grant and contract administration; or an equivalent combination of education and experience. Preferred: Ability to analyze and prepare a variety of budgets with regard to pre-award requirements and consideration for optimal post-award implementation Ability to work productively, independently, problem solve, and prioritize tasks in order of importance. Knowledge of university and state rules, regulations, policy, and procedures pertaining to grants management Special Instructions to Applicants: In order to be considered, please upload your resume. Application must be submitted by 11:55 p.m. (ET) of the posting end date. Health Assessment Required: No.

• Collaborate closely with Research Managers to plan and execute consumer insights and user research initiatives for mobile games • Implement research plans by coordinating with vendors, cross-functional teams, and other stakeholders. • Manage and conduct research and usability projects utilizing online tools such as Playtestcloud & Survey Providers. • Support end-to-end research projects, utilizing a range of quantitative and qualitative research methodologies to address stakeholder inquiries. • Create and develop survey and research briefs. • Perform data analysis and effectively present research findings evaluating the potential appeal of game concepts, art styles, and overall market feasibility. • Act as the advocate for player perspectives in regular product meetings, championing the importance of player research.

This description is a summary of our understanding of the job description. Click on 'Apply' button to find out more. Role Description Are you ready for the next step in your research administration career? If you have three years of research administration experience, this role may be perfect for you. On behalf of eight SoE academic departments, the Engineering Research Administration (ERA) administers over 700 annual awards and $175 million in annual sponsored research. ERA is a high-volume and productive administrative unit, and the ERA staff collectively manage the pre- and post-award activities for a large and diverse portfolio of sponsoring agencies (over 230 different agencies). ERA is looking for a Research Administrator (RA) who will provide a full range of administrative, financial and other tasks associated with pre- and post-award sponsored research activities and services, including proposal preparation and post-award management of funds and budgets. The RA will manage the proposal preparation and post-award activities on routine sponsored projects such as federal grants, foundation grants, and industrial contracts. This position is eligible for remote work. The RA has an option to be remote, hybrid, or entirely in the office. The RA will be asked to attend certain in-person work events during the year regardless of remote status. In this role, you will: - Participate with principal investigator in the preparation of the administrative components of proposals within parameters of sponsored research guidelines. Oversee and communicate submission process, both paper and electronic, review documents for completeness and compliance. - Develop, prepare, and finalize project budgets, and provide budget justification. - Serve as liaison and active partner between principal investigators, Office of Sponsored Research, research groups, and other departments; respond to sponsor inquiries. - Collaborate with the Office of Sponsored Research to ensure awards are set up properly and cost-sharing requirements are fulfilled, initiate cost transfers. - Review and approve expenditures, advise on post-award spending and commitment activity, and oversee compliance related to fund and revenue. - Develop and communicate reports supporting project status; create effective forecasting and decision aides. - Participate in award closeout process; submit final reports and certificates. Compile information and documents needed for audit inquiries. - Understand, apply, and advise on university and government policies for projects. - Serve as a subject matter expert and overall technical resource to principal investigator and other university staff. - Participate in and contribute to process improvements. Lead other staff in group projects. - May participate as a mentor and provide cross-training as needed. - Other duties as assigned. Qualifications - Bachelor’s degree and three years of relevant experience, or a combination of education and relevant experience. Requirements - Basic knowledge of governmental regulations. - Ability to understand, interpret, and communicate policies and procedures. - Excellent oral, written, and communication skills. - Excellent analytical skills; demonstrated proficiency in Excel and web-based tools. - Strong accounting skills; knowledge of accounting principles. - Ability to complete Cardinal Research Administration Foundational Training I and II within first year in role. - Knowledge of procurement needs, including sole-sourcing, cost analyses, vendor requirements, and small business reporting. - Knowledge of property management requirements related to Stanford or non-Stanford title of equipment and fabrications. - Competency in project management. - Extreme attention to detail. - Ability to work well independently, but also to seek or offer assistance when needed. - Ability to review a proposal or manage a project with understanding of the overall scope and goal of each sponsored project. - Excellent time management and organizational skills. Benefits - Freedom to grow: career development programs, tuition reimbursement, or audit a course. - A caring culture: superb retirement plans, generous time-off, and family care resources. - A healthier you: access to health or fitness classes at world-class exercise facilities and excellent health care benefits. - Discovery and fun: stroll through historic sculptures, trails, and museums. - Enviable resources: free commuter programs, ridesharing incentives, discounts and more! Company Description Stanford Engineering has been at the forefront of innovation for nearly a century, creating pivotal technologies that have transformed the worlds of information technology, communications, health care, energy, business and beyond. Our faculty and students are creative risk-takers who pursue excellence across a breadth of disciplines. Our alumni include some of the world's most successful leaders in technology and business. Our staff are critical to enabling Stanford Engineering to accomplish its mission: seeking solutions to some of the world's most urgent challenges and educating leaders who will make the world a better place through the power of engineering principles, techniques and systems.

• Review of study-related materials including site initiation training slides, site specific informed consent form templates, procedures and laboratory manuals and development/procurement of applicable appendix documents • Interpret medical and scientific intent of assigned study protocols and study procedures, logistics, risks to research subjects, safety, data evaluation methods to support review of study-related materials • Track and maintain ImmunityBio study personnel list and training records for assigned studies • Communicate study rationale for assigned studies to study team members and clinical sites • Support Clinical Trial Manager (CTM) and Clinical Program Manager (CPM) with triage of clinical site inquiries regarding protocol interpretation and eligibility requirements • Create/edit site feasibility questionnaire template, track feasibility/start-up activities • Create regulatory document templates, oversee and support collection of essential documents during site start-up • Review non-investigational product (non-IP) supply list from the CTM for research sample processing and shipment, review non-IP supply orders forms and work with Supply Chain (SC) for distribution to clinical sites • File documents to the Trial Master File (TMF) and maintain expected document lists (EDLs) for study and country level documents and provide tracking and/or metrics throughout the study lifecycle as delegated by the CTM • Communicate regularly with field Clinical Research Associates (CRAs) during site start-up and provide missing document list before the Site Initiation Visit and as needed for subsequent visits • Partner with field CRAs and CTAs to resolve document issues identified during site visits • Review investigational product (IP) metrics to ensure sites maintain sufficient quantities to properly conduct the trial as well as work with SC to ensure IP temperature monitoring excursions are documented and train or assist sites with corrective actions • File documents to the Trial Master File (TMF) and maintain expected document lists (EDLs) for assigned site documents and provide tracking and/or metrics throughout the study lifecycle • File documents to the TMF on behalf of functional groups that do not have access to the TMF as needed • Perform content review and post approval review of documents filed to the TMF • Provide approved study manuals and form templates to clinical sites in anticipation of Site Initiation Visit • Support training of suppliers, investigators, and study coordinators on study requirements and provide guidance on site issues • Conduct clinical specimen log review, track and coordinate shipment of specimens to the sponsor or contracted supplier • Train sites on specimen and shipment requirements for central laboratory and serve as liaison with contracted suppliers, create and manage site shipping accounts • Support supplier oversight including working with supplier quality group for supplier qualification and new vendor request process with finance and accounting • Conduct remote monitoring tasks including reconciliation of site investigational product accountability • Audit Investigator/Site invoices for accuracy and reconcile invoices against the case report forms (CRFs) and budget for payment submission, perform invoice reconciliation at site close-out • Submit purchase requisitions to Enterprise Resource Planning (ERP) System for Clinical Operations and functional groups as needed. • Request invoice approval from internal supplier designee(s). • Work with accounting and finance to ensure activated clinical site record is added to the ERP System for site payment processing • Provide data listings and compile clinical study report documents to support medical writing activities • Create and/or review of slides, overheads, etc., for a project, departmental, sponsor and/or business development presentations • Participate in clinical operations safety reporting activities including distribution to sites, tracking, IRB submission, TMF filing and completion of required form for updates to Safety Distribution System for site personnel or site status changes • Submit clinical trial documentation to central IRB after initial submission by the CTM as needed • Collaborate with other functional groups such as data management, pharmacovigilance, biostatistics etc. to ensure clinical trial activities are documented efficiently, compliant with regulations and standards, and aligned with project objectives • Assist CTM with management of trial projects as delegated by the CTM • Performs ad-hoc and cross-functional duties and/or projects as assigned to support business needs and provide developmental opportunities