Sharetru is a secure managed file transfer (MFT) platform trusted by organizations with high security, compliance, and availability requirements. We operate infrastructure across multiple data centers and network providers while supporting customers subject to SOC 2, HIPAA, and FedRAMP-aligned controls. Our environment is Linux-first, security-focused, and built for reliability at scale. This role is for someone who thrives in complex systems, values automation, and understands that production stability matters more than clever shortcuts. Why This Role Matters This role is critical to the reliability and security of Sharetru’s platform. The systems you manage directly support customer data, compliance commitments, and business continuity. We’re looking for someone who understands that good infrastructure is quiet, boring, and deliberate. What You'll Do As a Senior Systems Administrator, you will be responsible for the design, operation, hardening, and reliability of our Linux infrastructure across multiple networks and data centers including: - Administer and harden Red Hat Enterprise Linux/Rocky Linux systems across production, staging, and internal networks - Operate infrastructure spanning multiple data centers, including segmented networks, DMZs, and private backend tiers - Manage and secure services including: - Apache / PHP-FPM - SFTP / FTPS (ProFTPD or equivalent) - MySQL / Percona (including Galera clusters and proxies) - HAProxy / reverse proxies / WAF-style architectures - Design and maintain high-availability and fault-tolerant systems - Implement and maintain security controls: - SELinux (enforcing, custom policies) - iptables / nftables / ipset - TLS hardening (FIPS-aware where applicable) - MFA, access controls, and least-privilege enforcement - Support and contribute to compliance efforts (SOC 2, HIPAA, FedRAMP-aligned controls), including evidence collection and control validation - Automate system configuration and maintenance using Ansible, shell scripting, and/or Python - Troubleshoot complex production issues across OS, network, and application layers - Participate in change management, incident response, and root cause analysis - Collaborate closely with engineering, support, and compliance teams to keep systems stable, secure, and auditable - Log into systems, read logs, understand packet flow, and know why something is not working as expected.

• Manage and configure Rubris 365 environment and users • Onboard and offboard users • Ensure proper roles and permissions configurations • Define user profile types for proper configuration • Perform periodic audits of user accounts and data • Ensure MFA is configured on all accounts accessing Rubris resources • Manage and audit Microsoft user licenses • Create and manage access to shared mailboxes • Configure, manage, and monitor Microsoft Defender for Endpoint, Office 365, Identity, and Cloud Apps • Manage Defender updates, exclusions, and threat intelligence settings • Support incident response and forensics investigations involving Microsoft Defender data • Maintain security policies, alerts, and automation workflows • Conduct regular audits and compliance reviews • Manage document retention • Oversee mobile device management • Manage third-party software licenses and vendors • Manage laptop inventory (provisioning/decommissioning, purchasing) • Ensure clear and current documentation • Audit user laptop data • Document and enforce Rubris IT policies • Build Power Automate workflows for internal use • Handle secure document handling according to procedures

Role Description We’re seeking a skilled Workday HCM System Administrator to join our IT team and support the ongoing optimization and administration of our Workday platform. In this role, you’ll ensure the system operates smoothly and securely while collaborating with stakeholders in our People & Culture (HR) department. If you're detail-oriented, technically strong, and passionate about driving data integrity, process improvement, and cross-team collaboration, we’d love to hear from you! What You'll Do - Serve as the primary technical administrator of the Workday HCM system, ensuring stability, security, and performance across all HCM modules (Core HCM, Compensation, Benefits, Recruiting, Payroll and Absence). - Manage user access, security roles, and system configurations, including periodic access reviews and compliance checks. - Configure and update business processes, calculated fields, notifications, and security settings based on business needs. - Partner with the Technology & Operations team and HRIS to troubleshoot system issues, manage & build integrations, and coordinate system updates and feature rollouts. - Perform data audits, mass data uploads/updates (EIBs), and regular validation to maintain accuracy and compliance with data governance policies. - Monitor system performance, resolve errors, and manage escalated user support issues (Tier 2/3). Data Management & Reporting - Oversee data integrity and accuracy within the HCM system, ensuring all employee and organizational data is complete, accurate, and secure. - Support data migration, validation, and compliance with internal and external reporting requirements. - Build, enhance, and maintain custom and advanced reports and dashboards to support HR, Finance, and Payroll operations. - Collaborate with Finance on position management, cost center hierarchies, and payroll audit reporting. Cross-Functional Support - Collaborate with People & Culture and IT teams to gather requirements and deliver effective system solutions. - Assist with user training and documentation to promote effective system use across departments. Collaboration & Change Management - Partner closely with HRIS on data stewardship, change management, and business analysis to ensure alignment between technical and functional needs. - Collaborate with cross-functional teams—including People & Culture, Finance, Payroll, and Technology & Operations Services, to deliver effective, scalable system solutions. - Manage change control processes, including configuration tracking, stakeholder communication, and user training related to new features or process enhancements. - Work with internal technology teams and external vendors to maintain system efficiency, troubleshoot issues, and implement updates. Continuous Improvement & Projects - Stay current on Workday Community updates, release notes, and best practices to drive continuous improvement. - Lead or support Workday enhancement projects, ensuring smooth testing, documentation, and deployment of new capabilities. - Promote user adoption and education through documentation, training sessions, and proactive support. Qualifications - Minimum 3 years’ experience as a Workday HCM System Administrator, ideally within accounting, finance, or professional services. - Hands-on experience with Core HCM, Recruiting, Payroll, and Benefits modules. - Proven ability to configure business processes, security roles, and calculated fields, and perform EIB data loads. - Experience maintaining data governance standards and ensuring system compliance. - Demonstrated success partnering with Finance, Payroll, and IT to align data and configurations. - Strong communication, analytical, and problem-solving skills, with the ability to work cross-functionally in a collaborative environment. - Comfortable leading testing and documentation of Workday semi-annual updates and system enhancements. - Experience collaborating with Finance on position management, cost center hierarchies, and payroll audit reporting. Preferred Qualifications - Workday certification(s) in Core HCM, Reporting, or Security. - Experience supporting Workday implementations or new module rollouts. - Familiarity with & aptitude to learn 2-3 more areas. - Bachelor's degree in information systems or a related technical field; HR or Accounting background a plus. Location - Akron, Cleveland, or Youngstown, OH - Chicago, IL - Pittsburgh or Philadelphia, PA - Baltimore, MD - Milwaukee, WI - Buffalo or New York City, NY - Detroit or St. Clair Shores, MI - Denver, CO Benefits - Comprehensive and competitive Total Rewards package. - Time off outside of your standard PTO to give back to the community. - Annual discretionary merit increases and bonuses. - Talent development resources to tap into growth opportunities.

While we are a fully-remote company, we are accepting candidates who reside and work daily within 2 hours of Eastern Time. As a Corporate Network and Systems Administrator at Rubris, you will be responsible for managing our Microsoft 365 environment, security management, software partnerships and licensing, and hardware inventory management. This role combines operational execution, third-party vendor partnership, and experience managing the environment within a fully remote company. Key Responsibilities Microsoft 365 & User Management • Manage and configure Rubris 365 environment and users • Onboard and offboard users • Ensure proper roles and permissions configurations • Define user profile types for proper configuration • Perform periodic audits of user accounts and data • Ensure MFA is configured on all accounts accessing Rubris resources • Manage and audit Microsoft user licenses • Serve as point of contact for renewals Shared Mailbox Management • Create and manage access to shared mailboxes • Perform periodic audits to ensure mailboxes are still in use Security Management • Configure, manage, and monitor Microsoft Defender for Endpoint, Office 365, Identity, and Cloud Apps • Manage Defender updates, exclusions, and threat intelligence settings • Stay current on Microsoft security technologies, threat landscape, and best practices • Support incident response and forensics investigations involving Microsoft Defender data • Maintain security policies, alerts, and automation workflows • Conduct regular audits and compliance reviews • Review quarantined email daily and release false positives Device & License Management • Manage document retention • Oversee mobile device management • Manage third-party software licenses and vendors Hardware Inventory Management • Manage laptop inventory (provisioning/decommissioning, purchasing) • Manage Vision-Bot (configurations, reporting, troubleshooting) • Ensure clear and current documentation • Audit user laptop data Internal Process Support • Document and enforce Rubris IT policies • Build Power Automate workflows for internal use • Handle secure document handling according to procedures What you Bring Our Company Rubris provides transformational legal technology and solutions for complex business and legal processes in the mass tort industry. Our data solutions streamline and automate processes to improve efficiency while delivering unprecedented insights and analytics. We value the importance of connecting, collaborating, and celebrating while committing to a mindset of joint ownership of outcomes guided by our Rubris Core Values: • Shift your perspectives: Ideas are developed by understanding different viewpoints • Be generous: We have better experiences and achieve more when kindness and generosity are abundant • Love what you do: Wake up each morning excited to learn new skills, incubate ideas, and tackle fresh challenges • Be true to your word: We take our commitments to clients and each other seriously • Build strong relationships: Take the time to build strong relationships with colleagues and clients - our technology is built and used by humans Our Commitment Rubris believes in creating an environment of inclusion and belonging. We advance the most talented individuals regardless of their race, sexual orientation, religion, age, gender, disability status, or any other dimension of diversity. The success of our team members drives the success of our business and promoting a culture in which every team member feels respected and supported creates a workplace in which we all can accomplish our goals. Please alert your recruiter if you require an accommodation during the hiring process.