• Operational Management: Execution and facilitation of strategic meetings, Supporting the CEO with hiring topics • Communication & Liaison: Acting as the liaison between the CEO/executives and staff, managing communication, and preparing for board meetings • Decision Support: Providing high-level insight, data analysis, and advice to support decision-making. • Special Projects & ad-hoc Ownership: Leading ad-hoc, critical projects, such as restructuring, fundraising, or launching new initiatives or workshops.

• Prepare and coordinate investor reporting (monthly flash reports, business and financial KPIs). • Own the Board reporting process: structure the board deck, coordinate inputs across teams, and ensure clarity of the narrative. • Organize Board meetings and strategic committees (agenda, materials, follow-ups). • Ensure smooth communication between the leadership team and investors. • Build and maintain internal reporting and decision-making tools for leadership. • Ensure seamless coordination between outsourced finance, accounting, and legal partners and internal reporting. • Act as a central coordination point across teams (Engineering, Product, Sales, Finance, Operations). • Help structure and drive key cross-functional projects. Identify execution bottlenecks and help unblock teams. • Track OKRs, KPIs and company priorities to ensure alignment across the organization. • Maintain current company’s compliance and security programs. • Collaborate with the sales team to review prospects' legal contracts before signature. • Help structure internal processes as the company grows. • Prepare internal updates and materials around company priorities and strategic initiatives. • Maintain clear documentation of key decisions and company processes.

Machinify is a leading healthcare intelligence company with expertise across the payment continuum, delivering unmatched value, transparency, and efficiency to health plan clients across the country. Deployed by over 60 health plans, including many of the top 20, and representing more than 160 million lives, Machinify brings together a fully configurable and content-rich, AI-powered platform along with best-in-class expertise. We’re constantly reimagining what’s possible in our industry, creating disruptively simple, powerfully clear ways to maximize financial outcomes and drive down healthcare costs. We are looking for an exceptional Chief of Staff to our CTO. You will act as a force multiplier for the technology organization. You’ll sit at the intersection of strategy, operations, and execution, ensuring the CTO’s vision translates into clear priorities, disciplined follow-through, and measurable outcomes. You'll be the connective tissue that keeps a fast-moving engineering organization aligned and accountable. We’re looking for someone who has operated in deeply technical environments, ideally as a prior Chief of Staff or other operational leader supporting a CTO or VP of Engineering; who can move seamlessly between a wide range of tasks/roles ----- What You’ll Do **Operational Excellence & Planning** Drive the operating rhythm of the technology organization. Own the cadence of quarterly and annual planning cycles including OKRs, budget development, headcount and workforce planning, and resource allocation. Track progress against goals, surface risks early, and ensure commitments don’t quietly drift. You’ll be the person who makes sure things actually get done; not by doing them all yourself, but by building the systems and accountability structures that keep a large technical org on track. **Strategic Partnership & Executive Leverage** Serve as a trusted thought partner to the CTO. Help synthesize complex information into clear recommendations, prepare the CTO for high-stakes meetings with the board, executive peers, and external stakeholders, and represent the CTO’s perspective when they can’t be in the room. You’ll draft key communications, shape narratives around technical strategy, and ensure the CTO’s time is spent on the highest-leverage activities possible. **Cross-Functional Alignment** Act as a bridge between engineering and the rest of the business. Coordinate with product, finance, HR, and other functions to ensure the technology organization’s plans are integrated with company-wide priorities. Facilitate decision-making across teams, resolve bottlenecks, and drive alignment on initiatives that span organizational boundaries. **Financial Stewardship** Partner with finance to manage the technology budget end-to-end. Build financial models, analyze trade-offs, and ensure the organization is investing wisely and operating within its means. ----- What You'll Bring **Technical Fluency.** You’ve worked closely with engineering and infrastructure teams in a prior role, ideally as Chief of Staff or operational leader reporting to a CTO or VP of Engineering. You don’t need to write production code, but you can follow an architecture discussion, understand the implications of technical debt, and earn the respect of senior engineers. **Operational Rigor.** You have a track record of building and running planning processes; OKRs, budgets, headcount plans, executive reviews. You know how to keep a complex organization accountable without micromanaging it. **Strategic Thinking.** You can zoom out from the day-to-day and connect operational details to the bigger picture. You’ve helped shape narratives for boards, leadership offsites, or company-wide communications, and you know how to distill ambiguity into a clear point of view. **Executive Presence.** You’re comfortable representing leadership in senior forums, facilitating tough conversations, and pushing back respectfully when needed. People trust your judgment and follow your lead, even without direct authority. **Communication Skills.** You write clearly, present confidently, and adapt your message for the audience. Whether it’s a Slack thread to an engineering team or a memo to the CEO. ----- What We Offer - Work from anywhere in the US! Machinify is digital-first. - Top Medical/Dental/Vision offerings - FSA/HSA - Tuition reimbursement - Competitive salary, 401(k) with company match - Unlimited PTO - Additional health and wellness benefits and perks - Flexible and trusting environment where you’ll feel empowered to do your best work The salary for this position is based on an array of factors unique to each candidate: Such as years and depth of experience, set skills, certifications, etc. We are hiring for different levels, and our Recruiting team will let you know if you qualify for a different role/range. Salary is one component of the total compensation package, which includes meaningful equity, excellent healthcare, flexible time off, and other benefits and perks. Equal Employment Opportunity at Machinify Machinify is committed to hiring talented and qualified individuals with diverse backgrounds for all of its positions. Machinify believes that the gathering and celebration of unique backgrounds, qualities, and cultures enriches the workplace. See our Candidate Privacy Notice at: https://www.machinify.com/candidate-privacy-notice/

This description is a summary of our understanding of the job description. Click on 'Apply' button to find out more. Role Description This role involves building the operational engine behind the go-to turnkey platform for investors, focusing on renovations, vendor performance, and operating cadence. - Run the day-to-day engine of the business - Shift the founder's focus from operations to growth - Be measured by outcomes, not activity Qualifications - 3+ years leading teams (multi-department leadership preferred) - Experience managing renovation/rehab/turn projects (vendors, budgets, timelines) - Strong understanding of unit economics (vacancy loss, turn costs, maintenance cost controls) - Comfortable with property management software (AppFolio, Buildium, Rent Manager, etc.) - Strong project management + process documentation (SOP creation) - US-based and able to work in a real-time cadence with vendors/field teams - Open to relocating to Chattanooga within year 1 (not required upfront) Requirements - Build repeatable systems, not just put out fires - Take extreme ownership: if it’s yours, it gets done—and measured - Lead people with clarity, firmness, and respect - Run scorecards, dashboards, meetings, and accountability rhythms - Manage multiple workflows (renovations, maintenance, leasing, customer service) without losing quality - Communicate clearly—internally and with owners/investors - Care about culture: build teams that perform and stay Benefits - Base salary of $90,000 annually - Total annual earnings potential of $130,000 to $180,000 - Performance-based incentives tied directly to measurable outcomes - Flexible schedule - Employee assistance program - Professional development support - Referral program - Opportunity for transition into a full-time permanent role based on performance - Comprehensive benefits package including medical, dental, vision, 401(k), paid time off, paid holidays, and additional company-sponsored benefits