Stony Brook University

Grants & Contracts Specialist - Pre-Award Team (Remote/Hybrid Eligible) Required Qualifications (as evidenced by an attached resume): Bachelor’s degree (foreign equivalent or higher) and a minimum of two (2) years of full-time Sponsored Program/Research Administration experience with demonstrated knowledge of federal, state, and university/non-profit rules and regulations governing administrative aspects of grants and contracts. In lieu of a Bachelor’s degree, a combination of higher education and Research Administration (i.e. Sponsored Programs Office; Department level Grants Administration; Foundation/Government Agency Grants/Program Officer) experience equaling four (4) full-time years may be considered. Comprehensive knowledge of federal grant and contract regulations (e.g., Uniform Guidance, NIH, NSF, DOD, DOE, USDA), as well as industry, foundation, and local government funding environments. Preferred Qualifications: Experience using electronic pre- and post-award systems such as Grants.gov, NIH ASSIST, NSF Research.gov, Grants Solutions, Huron Click, InfoEd, Cayuse. Experience developing or analyzing grant budgets. Experience managing grant application processes. Experience interpreting and applying policies from multiple levels of authority (federal, state, and institutional). Customer service experience. Experience with Pre- and/or Post-Award Management in a government, non-profit, and/or academic setting. Brief Description of Duties: The Office of Sponsored Programs is seeking a highly motivated and skilled Grants & Contracts Pre-Award Specialist to join the team under the supervision of the Associate Director for Pre- and Post-Award Sponsored Programs to provide comprehensive administration for a diverse portfolio of sponsors and partners in support of the University’s sponsored program activity. This position involves working closely with faculty and staff across disciplines to ensure all sponsored proposal submissions meet sponsor, funding opportunity, institutional policies and procedures as well as all applicable laws/rules/regulations. Adaptability and flexibility to accommodate ongoing changes to internal and external policies and regulations; balancing multiple priorities; and contributing and adjusting to a continuously evolving environment are vital. Experience successfully working independently as well as part of a team with a collaborative approach to problem solving is essential for the Grants & Contracts Pre-Award Specialist. The successful incumbent must have: - Experience effectively multi-tasking in a fast-paced, deadline driven environment with a high degree of accuracy and organization. - Strong organizational and time management skills with exceptional attention to detail. - Must possess the ability to thrive in a busy, high-volume, and deadline driven work team environment that requires coordination of multiple activities and the judgment and flexibility to reprioritize to accommodate emergency requests. Strong communication skills. - Demonstrated superior customer service orientation and outstanding written, verbal, and interpersonal communication skills. - Ability to interact collaboratively with a diverse constituent population, the ability to work independently and in a team-based environment to achieve common goals, strong attention to detail, and strong organizational and prioritization skills, and ability to meet deadlines. Duties Include: - Provide pre-award administrative assistance, guidance, and oversight to faculty and administrators seeking external funding for research and other sponsored projects through the complex process of proposal preparation and submission; review and timely submit proposals and ensure they are submitted correctly and according to appropriate deadlines, in accordance with federal and state laws, sponsor guidelines, and University policy and procedure governing sponsored research - Serve as the primary source of expertise to ensure that submissions (Proposals; Just-in-Time; Post-Submission materials; Pre-Award Negotiation) meet sponsor requirements; ensure regulatory compliance requirements; consult with appropriate managerial staff on any exceptions to University policy, including program matching commitments, facilities, and administrative rates, etc. - Provide direction, training, and assistance to faculty and administrators in the development of proposals, including but not limited to, budgeting, interpretation of sponsor terms and policies, and University policies and procedures; obtain all necessary clearances and authorization prior to submission such as training mandates and disclosures - Review terms and conditions on proposal solicitations and award documents as appropriate; collaborate with other OSP, OR&I, University and/or RF Central officials to negotiate terms as necessary for interdisciplinary, complex, and non-standard proposals and partner with other OSP staff to facilitate agreements, including subcontracts, clinical trials and state agreements to ensure conformity with University policies - Analyze and understand complex information from multiple sources including funding opportunity announcements, sponsor submission procedures, and sponsor electronic research processes and procedures - Keep abreast of laws, regulations, external and internal policies, and procedures governing the administration of grants and cooperative agreements - Serve as University liaison between Principal Investigators (PI) and Sponsors, and represents the University and researcher within the scope of authority in the negotiation of changes to sponsored research commitments. - Administer grant transfers in the institution and act as liaison between incoming faculty as well as other offices on campus, such as Property Control, if equipment is being transferred etc. Guide faculty in the development of new or revised project budgets, including just-in-time, that include project-appropriate costs and ascertain use of current fringe benefits and facilities/administrative costs. - Manage institutional cost-sharing and other matching costs, recognizing the need for accurate documentation at time of proposal submission. - Review proposals to determine whether they meet the multifaceted criteria for a Stony Brook Foundation versus a Research Foundation submission. - Contribute to workflow, business process, and policy improvements - Assist in training new pre-award staff and may develop and present training materials to OSP and the University community. - Serve as a member of the campus team for the training of the Huron Click Grants/MyResearch module. - Attend workshops and conferences geared towards honing grant administration skills as well as those that address changes in proposal submission requirements. - Share responsibility, and provide input to, OSP organized committees regarding website presence and communication strategies, including OSP communications. - Provide coverage and back up administrative support to other members of the team. - Other duties or projects as assigned. Special Notes: The Research Foundation of SUNY is a private educational corporation. Employment is subject to the Research Foundation policies and procedures, sponsor guidelines and the availability of funding. This is a full-time appointment. FLSA Exempt position, not eligible for the overtime provisions of the FLSA. Minimum salary threshold must be met to maintain FLSA exemption. This position may be eligible for hybrid, alternative workplace arrangements/telework. Due to U.S. Export Control laws and regulations, the candidate hired will need to be a U.S. citizen, lawful permanent resident, or other "protected individual" (as defined by 8 U.S.C. Sec. 1324b(a)(3). For this position, we are unable to sponsor candidates for work visas. Resume/CV and cover letter should be included with the online application. Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws. If you need a disability-related accommodation, please call the university Office of Equity and Access (OEA) at (631) 632-6280 or visit OEA. In accordance with the Title II Crime Awareness and Security Act a copy of our crime statistics can be viewed here. Visit our WHY WORK HERE page to learn about the total rewards we offer. SUNY Research Foundation: A Great Place to Work. The starting salary range (or hiring range) to be offered for this position is noted below, it represents SBU’s good faith and reasonable estimate of the range of possible compensation at the time of posting. Job Number: 2601185 Official Job Title: Sponsored Programs Associate I Job Field : Administrative & Professional (non-Clinical) Primary Location : US-NY-Stony Brook Department/Hiring Area: Office of Sponsored Programs Schedule : Full-time Shift :Day Shift Shift Hours: 8.30 a.m. - 5.00 p.m. Salary:$80,000-$87,000 Appointment Type: Regular Salary Grade:E3 SBU Area:The Research Foundation for The State University of New York at Stony Brook

Role Description At Stony Brook Medicine, the Coder will be responsible for selecting and assigning accurate codes from the current version of coding systems including ICD-10 CM, ICD-10 PCS, CPT and HCPCS codes. - Demonstrates proficiency with Microsoft Office Applications, Citrix and Adobe Reader in using required computer systems with minimal assistance. - Reviews the medical record and all applicable documentation to determine the appropriate codes to assign for the services and diagnoses. - Utilizes coding resources along with any other applicable reference material available to ensure accuracy in coding for all of the assigned services. - Follows all HIPAA regulations and upholds a higher standard around privacy requirements. - Demonstrates the technical competence to use the facility encoder as it interfaces with the hospital mainframe and/or EMR in a remote setting. - Maintains a working knowledge of various laws, regulations and industry guidance that impact compliant coding. - Must meet all coder productivity and quality goals. - Ensures the confidentiality of data contained in the medical records as outlined in institutional policies and procedures. - Supports and promotes the HIM department by participating in special projects. - Assigns and sequences ICD-10CM-PCS diagnostic and procedural codes for designated service lines. - Working knowledge of MS-DRG and NYS APR DRG grouping logic to accurately reflect the diagnosis, procedures documented in the medical record. - Documentation assessment and review for accurate abstracting of clinical data to meet regulatory and compliance requirements. - Other duties as assigned. Qualifications - Associate’s degree, at least 5 years of facility inpatient coding experience and CCS certification - OR, in lieu of a degree, at least 8 years of facility inpatient coding experience and CCS certification - OR at least 10 years of facility inpatient coding experience - Preferred: Bachelor’s degree in a non-clinical Healthcare related field such as HIM, Health Sciences, Health Informatics or related field - 10 or more years facility inpatient coding experience - Experience coding facility inpatient encounters for an academic medical center Requirements - Resume/CV should be included with the online application. - This position will remain posted until filled or for a maximum of 90 days. - An initial review of all applicants will occur two weeks from the posting date. - For full consideration, applications must be received before the initial review date. - If no candidate was selected within the initial review, additional applications will be considered. - The posting will close once a finalist is identified, and at minimal, two weeks after the initial posting date. - If no candidate were identified and hired within 90 days from initial posting, the posting would close for review, and possibly reposted at a later date. Benefits - Starting salary range: $63,672 - $77,468 / year. - All full-time UUP positions have a $4,000 location pay. - Generous leave, health plans, and state pension that add to your bottom line.

Title: Access & User Services Associate Location: Stony Brook United States Job Description: Required Qualifications (as evidenced by an attached resume): Bachelor's Degree (foreign equivalent or higher). Experience using productivity and collaboration tools, including Microsoft Office (Word, Excel) and Google Workspace (Docs, Sheets, Calendar), for scheduling, reporting, and communication-related tasks. Demonstrated experience providing high-quality customer service in a fast-paced, public-facing setting (e.g., academic support services, libraries, hospitality, or similar), including effectively resolving user concerns and maintaining a welcoming environment. Supervisory experience, including training, scheduling, or overseeing staff or student employees. Preferred Qualifications: Experience working in an academic or public library environment, with an understanding of access services operations. Experience using an integrated library system (ILS) or library services platform (LSP) (e.g., Sierra, Alma), including basic circulation, reporting, or user account functions. Brief Description of Duties: This position provides oversight of library locations during the library’s evening and occasional weekend hours. Responsible for opening and/or closing library locations, this position also provides service at assigned library locations, circulation services, and responds to inquiries in person, over the phone, and online. This position provides support for resource sharing, assisting with retrieval and shelving of library materials and stacks maintenance. This position works closely with student employees and collaborates with AUS staff on student employee supervision. The position also acts as a liaison between the evening/weekend staff and the daytime staff as well as with facilities and UPD to ensure clean, safe spaces for patrons. - Assist in overseeing operations in assigned areas, including service desk coverage, student supervision and responding to patron inquiries. Coverage of the Library Services Desk including circulation of library materials, processing of resource sharing and reserve requests, and answering library user questions in person and by phone while referring more complex reference questions to Reference staff. Assist with all aspects of Circulation Services. Assist patrons at the public computers. Knowledge of Access Services policies. Maintain appropriate statistics using library services platform (LSP), gate counts, and other methods. - Assist with the supervision of student employees, including training, scheduling, assigning and reviewing tasks, coordinating with other staff on performance assessment and monitoring work-study balance. - Assist with processing of resource sharing requests, including assigning requests to appropriate queues and responding to questions about request status. Retrieving, scanning, and preparing material for delivery. Requires knowledge of resource sharing policies and ability to use specialized software such as Alma, ILLiad, course management system, and scanning software and tools. - Respond to queries about library services and provide basic reference support at service desk, on phone, and online. Full working knowledge of the library services platform, including all functions in regard to patron files, processing of holds and receipt of library fine or fee payments, and knowledge of library resources. . Facilitate the response to library maintenance issues and referral to proper personnel. - Participates in and facilitates stacks maintenance and delivery operations for Access User Services. Under the direction of the Director of Access & User Services, - Coordinates and participates in the daily operations in support of stacks maintenance and delivery functions. Assigns and monitors the daily work of shelving and delivery. Establish procedures and train employees and student employees. Possess knowledge of stacks maintenance best practices and vision of delivery of services in Access & User Services. Maintain appropriate statistics regularly and meet benchmarks for area. - Maintains technical competency and skills through professional development opportunities. Participate in department and University-wide committees, events and professional organizations. - Other duties or projects as assigned as appropriate to rank and departmental mission. About the Libraries: The University Libraries are an essential partner in Stony Brook University’s mission of global leadership in research, discovery, and learning, positioning ourselves as the hub of collaboration, digital innovation, open scholarship, and creativity. We provide the best possible access to a wide-range of resources in multiple formats and world-renowned special collections and actively contribute to student success and faculty productivity through teaching and research services in alignment with the University’s strategic priorities. Our strategic vision is to embrace innovation and AI as key components in achieving our goals. As the largest academic research library on Long Island, the Libraries serve as a vital resource for regional and global communities. The Libraries’ strategic plan can be found here: https://guides.library.stonybrook.edu/c.php?g=1314005&p=10274908 The University Libraries play a key role in advancing the University’s commitment to furthering diversity, equity, inclusion, and accessibility in our spaces, collections, services, and outreach. We have a strong commitment to diversity, equity, inclusion, and accessibility values in our hiring, training, and daily work practices where differences are acknowledged, respected, and celebrated. We welcome candidates who genuinely embrace the empathy, courage, self-reflection, and intentionality of a diverse and inclusive workplace to apply. Special Notes: This is a part-time appointment. FLSA Non Exempt position, eligible for the overtime provisions of the FLSA. For this position, we are unable to sponsor candidates for work visas. Evening and weekend work will be required at times. Essential Position: This has been designated as an essential position based on the duties of the job and the functions performed. Positions that are designated as such may be required to report to work/remain at work even if classes are canceled, and the campus is working on limited operations in an emergency. Resume/CV and cover letter should be included with the online application. Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws. If you need a disability-related accommodation, please call the university Office of Equity and Access (OEA) at (631) 632-6280 or visit OEA. In accordance with the Title II Crime Awareness and Security Act a copy of our crime statistics can be viewed here. Visit our WHY WORK HERE page to learn about the total rewards we offer. #I-TG1 Job Number: 2601359 Official Job Title: Instructional Support Associate Job Field : Administrative & Professional (non-Clinical) Primary Location : US-NY-Stony Brook Department/Hiring Area: University Libraries / Access & User Services Schedule : Part-time Shift :Evening Shift Shift Hours: Mon - Thurs 4:00 pm - 12:00 am Salary:$41,008 @ .80 FTE Appointment Type: Term Salary Grade:SL2 SBU Area:Stony Brook University

Required Qualifications (as evidenced by an attached resume): Bachelor's degree (foreign equivalent or higher). Previous experience teaching Math and/or Science to high school students. Preferred Qualifications: Master's degree (foreign equivalent or higher) in Education, Science, Engineering, or Math. NYS teaching certification. Brief Description of Duties: The STEP program at Stony Brook University provides academic enrichment and Regents preparation to economically disadvantaged and underrepresented high school students. We are committed to narrowing the achievement gap by providing rigorous, accessible, and real-world instruction that empowers students to excel in their upcoming NYS Regents Exams. We are seeking passionate licensed educators to lead virtual review sessions in subjects such as Geometry, Algebra 2/Trigonometry, Living Environment, Chemistry, and Physics. Responsibilities would include designing and implementing interactive virtual lessons; delivering rigorous, Regents-aligned curriculum; and taking on the added responsibility of training, supervising, and evaluating Collegiate CSTEP Teaching Interns who will assist with breakout rooms and individualized student support. Instructors would also be required to attend and participate in training and curriculum development sessions, assess student readiness for the Regents exams, and adjust instruction accordingly. Candidates must hold valid New York State teaching certification and have experience with virtual platforms such as Zoom or Google Classroom. - Designing and implementing interactive virtual lessons - Delivering rigorous, Regents-aligned curriculum - Training, supervising, and evaluating CSTEP Interns - Evaluate sessions in regard to STEP goals and objectives - Encourage students from STEP Partner Districts with distinct demographic profiles to pursue higher education - Other duties or projects as assigned Special Notes: The Research Foundation of SUNY is a private educational corporation. Employment is subject to the Research policies and procedures, sponsor guidelines and the availability of funding. FLSA Non Exempt position, eligible for the overtime provisions of the FLSA. The starting salary range (or hiring range) to be offered for this position is noted below, it represents SBU’s good faith and reasonable estimate of the range of possible compensation at the time of posting. For this position, we are unable to sponsor candidates for work visas. Evening and weekend work may be required at times. Resume/CV and cover letter should be included with the online application. Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws. If you need a disability-related accommodation, please call the university Office of Equity and Access (OEA) at (631) 632-6280 or visit OEA. In accordance with the Title II Crime Awareness and Security Act a copy of our crime statistics can be viewed here. Visit our WHY WORK HERE page to learn about the total rewards we offer. SUNY Research Foundation: A Great Place to Work. #LI-TG1

Position Summary At Stony Brook Medicine, the Experienced Outpatient Medical Record Coder will be responsible for selecting and assigning accurate codes from the current version of coding systems including ICD-10 CM/PCS, CPT and HCPCS codes. Duties of a Experienced Outpatient Medical Record Coder may include the following but are not limited to: - Assign ICD-10- CM/PCS, CPT and HCPCS codes with modifiers for services provided in the facility environment - Review the medical record and all applicable documentation to determine the appropriate codes to assign for the services and diagnoses - Utilize coding resources along with any other applicable reference material available to ensure accuracy in coding for all of the assigned services - Follow all HIPAA regulations and uphold a high standard around privacy requirements - Demonstrates the technical competence to use the facility encoder as it interfaces with the hospital mainframe and/or EMR in a remote setting - Demonstrates proficiency with Microsoft Office Applications, Citrix, and Adobe Reader in using required computer systems with minimal assistance - Maintain a working knowledge of various laws, regulations and industry guidance that impact compliant coding - Must meet all coder productivity and quality goals - Ensures the confidentiality of data contained in the medical records as outlined in institutional policies and procedures. Supports and promotes the HIM department by participating in special projects - And other duties as assigned Qualifications Required Qualifications: - Associate’s degree, at least 5 years of outpatient facility coding experience and CCS, CCS-P, or CPC certification OR, in lieu of a degree, - At least 8 years of outpatient facility coding experience and CCS, CCS-P, or CPC certification OR - At least 10 years of outpatient facility coding experience Preferred Qualifications: - 5 or more years of facility outpatient procedure coding experience - Bachelor’s degree in a non-clinical Health Care related field such as HIM, Health Sciences, or Health Informatics - Facility coding experience in an Academic Medical Center - Cancer Center injection/infusion coding experience - Experience coding emergency room observation encounters - Experience coding injections and infusion for facilities - Experience with surgical procedure coding of all specialties Special Notes: Resume/CV should be included with the online application. Posting Overview: This position will remain posted until filled or for a maximum of 90 days. An initial review of all applicants will occur two weeks from the posting date. Candidates are advised on the application that for full consideration, applications must be received before the initial review date (which is within two weeks of the posting date). If within the initial review no candidate was selected to fill the position posted, additional applications will be considered for the posted position; however, the posting will close once a finalist is identified, and at minimal, two weeks after the initial posting date. Please note, that if no candidate were identified and hired within 90 days from initial posting, the posting would close for review, and possibly reposted at a later date. ______________________________________________________________________________________________________________________________________ - Stony Brook Medicine is a smoke free environment. Smoking is strictly prohibited anywhere on campus, including parking lots and outdoor areas on the premises. - All Hospital positions maybe subject to changes in pass days and shifts as necessary. - This position may require the wearing of respiratory protection, which may prohibit the wearing of facial hair. - This function/position maybe designated as “essential.” This means that when the Hospital is faced with an institutional emergency, employees in such positions may be required to remain at their work location or to report to work to protect, recover, and continue operations at Stony Brook Medicine, Stony Brook University Hospital and related facilities. Prior to start date, the selected candidate must meet the following requirements: - Successfully complete pre-employment physical examination and obtain medical clearance from Stony Brook Medicine's Employee Health Services* - Complete electronic reference check with a minimum of three (3) professional references. - Successfully complete a 4 panel drug screen* - Meet Regulatory Requirements for pre employment screenings. - Provide a copy of any required New York State license(s)/certificate(s). Failure to comply with any of the above requirements could result in a delayed start date and/or revocation of the employment offer. *The hiring department will be responsible for any fee incurred for examination. _____________________________________________________________________________________________________________________________________­­­ Stony Brook University is committed to excellence in diversity and the creation of an inclusive learning, and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws. If you need a disability-related accommodation, please call the University Office of Equity and Access at (631)632-6280. In accordance with the Title II Crime Awareness and Security Act a copy of our crime statistics can be viewed here. Visit our WHY WORK HERE page to learn about the total rewards we offer. Stony Brook University Hospital, consistent with our shared core values and our intent to achieve excellence, remains dedicated to supporting healthier and more resilient communities, both locally and globally. Anticipated Pay Range: The salary range (or hiring range) for this position is $63,672 - $77,468 / year. The above salary range represents SBUH’s good faith and reasonable estimate of the range of possible compensation at the time of posting. The specific salary offer will be based on the candidate’s validated years of comparable experience. Any efforts to inflate or misrepresent experience are grounds for disqualification from the application process or termination of employment if hired. Some positions offer annual supplemental pay such as: - Location pay for UUP, CSEA & PEF full-time positions ($4000) Your total compensation goes beyond the number in your paycheck. SBUH provides generous leave, health plans, and a state pension that add to your bottom line.

• Represent the university, based out of a home office in the Los Angeles/Santa Clara, California area • Assist in developing and expanding recruitment initiatives to increase enrollment from identified territories • Work with internal and external university partner offices to assist in student recruitment and yield activities • Travel and represent the University at college fairs, high school visits, community college visits, and other outreach programs • Build territory outreach plans based on office and university goals • Engage with students, families, school counselors, IECs, and university partner offices to provide information on admissions and enrollment processes • Conduct follow up to increase application completion and yield rates • Support targeted recruitment program or efforts which may include alumni engagement, student development and volunteer program, electronic communications, recruitment technologies • Complete special assignments or duties or projects as assigned

• Represent the university, based out of a home office in the Los Angeles/Santa Clara, California area • Develop and expand recruitment initiatives to increase enrollment from identified territories • Support university-wide goals • Engage with students, families, school counselors, IECs, and university partner offices to provide information on admissions and enrollment processes • Conduct follow up to increase application completion and yield rates from targeted schools and student groups • Support targeted recruitment program or efforts which may include electronic communications, recruitment technologies, and other priorities as determined by office leadership • Travel and represent the University at college fairs, high school visits, community college visits, and other outreach programs in assigned recruitment territory

• Represent the university, based out of a home office in the Los Angeles/Santa Clara, California area with responsibility for the California and broader west coast territory • Develop and expand recruitment initiatives to increase enrollment from identified territories and support university-wide goals • Work with internal and external university partner offices to assist in student recruitment and yield activities • Travel and represent the University at college fairs, high school visits, community college visits, and other outreach programs in assigned recruitment territory • Build relationships with school counselors, CBO advisors, and other education representatives • Engage with students, families, school counselors, IECs, and university partner offices to provide information on admissions and enrollment processes and policies • Engage in holistic evaluation of admissions applications to the university and make recommendations on applicants • Support targeted recruitment program or efforts which may include alumni engagement, student development and volunteer program, electronic communications, recruitment technologies, parent engagement, fly-in programs, counselor tours, advisory board, or other priorities as determined by office leadership