ND Energy

• Independently review, draft, negotiate, and execute a broad portfolio of research-related agreements that support the University's research enterprise. • Lead contract negotiations with academic institutions, industry sponsors, government agencies, nonprofit organizations, and other external partners to facilitate research while protecting the University's legal, financial, regulatory, and intellectual property interests. • Analyze proposed agreement terms to identify legal, operational, financial, and compliance risks, and negotiate practical solutions that align sponsor expectations with University policies and research objectives. • Partner closely with principal investigators, research faculty, and research administrators to understand the scope, objectives, and unique requirements of research projects in order to develop, negotiate, and execute agreements that appropriately support the research.

• Define, manage, and execute the product roadmap for the University’s electronic Research Administration systems, prioritizing enhancements and feature releases that streamline workflows and reduce administrative burden. • Serve as the primary liaison between Notre Dame Research Administration and Compliance, Campus IT, and third-party software vendors to advocate for institutional needs and influence product development. • Lead system governance and integration strategy for research administration platforms, ensuring effective data exchange between eRA systems, HRIS, ERP, and other enterprise applications. • Oversee research data governance practices to establish consistent standards, improve data quality, and support reliable institutional reporting and analytics. • Configure and maintain system validations and workflows to support evolving federal regulations and sponsor requirements, including NSF, NIH, USDA, and other compliance standards. • Collaborate with leadership and stakeholders to identify opportunities for process improvement, automation, and enhanced reporting capabilities. • Develop and maintain system documentation, business processes, and training materials to support successful adoption of system enhancements and transitions. • Lead “train-the-trainer” initiatives and support change management efforts across the research community. • Monitor system performance, user feedback, and emerging industry trends to inform continuous improvement efforts. • Support reporting and data visualization activities to translate research administration data into actionable insights for leadership decision-making. • Support audit readiness activities by ensuring accurate system configurations, data integrity, and compliance documentation. • Participate in vendor user groups, professional organizations, and research administration communities to stay informed on best practices and emerging technologies.

• Execute day-to-day administration, ticket management, and complete user lifecycle provisioning/de-provisioning across Okta, AD, and Entra ID. • Administer and monitor adaptive, real-time access policies under Notre Dame's Zero Trust Framework. • Leverage modern AI features to monitor queues, flag anomalies, and optimize automated user-matching logic. • Triage, troubleshoot, and resolve daily support requests, authentication incidents, and sync errors. • Assist in implementing critical security pipelines, including managing user scopes and permission boundaries within our PAM infrastructure. • Onboard cloud-based SaaS and on-premise applications using established secure integration templates. • Support comprehensive user privilege audits and access reviews while developing clear operational runbooks and documentation. • Provide critical after-hours and on-call operational support as part of a regular team rotation.

• Lead the development and implementation of research analytics strategies that support institutional planning and operational decision-making. • Develop and maintain dashboards, reports, data visualizations, and analytical models using tools such as Power BI, Tableau, or similar platforms. • Create forecasting models and trend analyses to support planning related to research funding, proposals, awards, expenditures, and indirect cost recovery. • Translate complex research administration data into clear, actionable insights and presentations for University leadership and stakeholders. • Oversee institutional reporting efforts, including sponsored research portfolio reporting and contribute to external data submissions such as the NSF Higher Education Research and Development (HERD) Survey. • Partner with research administration, finance, information technology, and institutional research teams to improve data models, reporting processes, and analytics capabilities. • Develop and maintain automated data pipelines and analytical workflows using SQL, Python, R, or similar technologies. • Establish data governance practices and quality standards to ensure accuracy, reliability, and consistency of research data. • Evaluate emerging technologies and identify opportunities to leverage automation, artificial intelligence, and advanced analytics to improve research administration processes. • Supervise, mentor, and develop Business Intelligence Analysts by providing guidance, managing workloads, and supporting professional growth. • Serve as a strategic analytics partner and technical advisor across the research enterprise.

• Provide strategic leadership and operational oversight for a team of Pre-Award professionals within Notre Dame Research Administration and Compliance (NDRAC) • Lead the successful development, review, and submission of competitive grant and contract proposals while ensuring exceptional customer service • Serve as a trusted advisor to faculty and research administrators • Foster a collaborative, high-performing team dedicated to advancing the University's research mission • Manage team workloads and priorities, allocating resources to meet competing proposal deadlines while maintaining high-quality customer service • Perform quality review and quality assurance of proposal development activities to ensure accuracy, completeness, and compliance with sponsor guidelines and institutional policies • Build and maintain strong partnerships with faculty and stakeholders • Identify opportunities to improve proposal development processes, workflows, and operational efficiencies

• Draft, review, negotiate, and execute a wide variety of sponsored research agreements, including federal contracts and grants, industry-sponsored research agreements, subawards, non-financial research agreements, and other research-related contracts. • Establish and manage subawards, amendments, and modifications throughout the award lifecycle. • Partner with faculty, sponsors, and campus stakeholders to facilitate research while managing contractual and compliance risks. • Contribute to a collaborative team committed to providing outstanding service to the research community. • Identify contractual risks and develop practical, collaborative solutions. • Contribute to continuous improvement of research administration processes and services. • Maintain information and documentation in electronic research administration systems.

• Provide strategic leadership, operational oversight, and technical expertise to a team of Grants Program Managers. • Ensure the accurate and compliant financial and administrative management of sponsored projects throughout the post-award lifecycle. • Oversee team performance, workload distribution, quality assurance, and professional development while fostering a collaborative, service-oriented culture. • Provide guidance on complex grant and contract administration, regulatory compliance, sponsor requirements, and University policies. • Partner closely with various University stakeholders to promote efficient research administration processes, resolve complex issues, and implement continuous process improvements. • Serve as a subject matter expert and mentor, coaching team members in managing sponsored funding and financial resources.

• Provide support in the areas of export controls, research conflict of interest, and research security. • Identify, analyze, track, and communicate new and emerging federal, state, and sponsor research security legislation, policies, requirements, and resources. • Interpret complex regulatory guidance and provide clear recommendations to University leadership, researchers, and staff. • Facilitate compliance with federal, state, sponsor, and institutional requirements. • Provide high-level support related to research security, export controls and research conflict of interest aspects of sponsored projects. • Conduct initial reviews of international outside activities and agreements to assess research security and compliance considerations. • Conduct reviews of travel disclosures and provide briefings as needed. • Support the development, revision, and implementation of University policies, guidance documents, and resources. • Develop educational materials and provide outreach, training, and advisory support to researchers and staff to promote awareness and compliance. • Serve as a subject matter expert and advise internal stakeholders on mitigation and best practices. • Provide program management for sponsored projects, including coordinating project activities, engaging stakeholders, supporting recruitment efforts, and developing reports, products, and resources. • Manage multiple priorities in a dynamic regulatory environment while maintaining accuracy and attention to detail.

• Monitoring and maintaining award funds and accounts. • Providing budgeting, forecasting, and financial oversight services. • Reviewing expenditures for allowability, allocability, and reasonableness. • Communicating grant terms and conditions to project teams with a focus on compliance. • Navigating multiple research administration systems and providing guidance to faculty and staff. • Anticipating and proactively addressing the needs of researchers. • Delivering excellent customer service and confidently managing high-stakes conversations around policy, compliance, and regulations.

• Serve as a key partner to Notre Dame faculty and research administrators by supporting the development, review, compliance, and submission of competitive research grant proposals. • Manage the pre-award process for an assigned portfolio of investigators, serving as the primary point of contact between faculty, University partners, and external research sponsors. • Provide expert guidance on proposal development, budget preparation, sponsor requirements, and University policies and procedures. • Review proposals for accuracy, completeness, compliance with sponsor guidelines, and alignment with University policies and procedures prior to submission.