Immigrant and Refugee Community Organization - IRCO

Title: New Arrivals Housing Specialist 2 Location: Portland, OR Job Description: POSITION: New Arrivals Housing Specialist 2 JOB CLASS/GRADE: Specialist 2/ Grade 7 WAGE: Starting at $52,488 per year based on experience FLSA; EEO; WC: Non-Exempt; Professional; 8864 LOCATIONS: Immigrant & Refugee Community Organization Africa House, 709 NE 102nd Ave., Portland, OR 97220 Hybrid schedule FTE; FT/PT; STATUS: 1.0 FTE; Full-Time with Benefits; Regular NUMBER OF POSITIONS: (1) APPLY AT: www.irco.org STATUS: Full-Time with Benefits PROGRAM(S): New Arrivals/Oregon Rehousing Initiative SECTOR/DIVISION: Housing Stabilization / Community Safety & Wellbeing Division REQUIREMENTS: English language proficiency required; second language preferred. Familiarity with rapid rehousing or transitional housing is valuable. Must be able to pass an extensive background check. Strong analytical, problem-solving skills, and attention to detail. Must possess a valid driver's license, verification of current auto insurance, and have full use of an automobile during work hours. This job announcement is intended to describe the general nature and level of work being performed in this job. This is not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required. Program Summary IRCO’s Housing Stabilization department consists of its Survivor Housing program, which works with survivors of domestic violence, sexual assault, and human trafficking to identify and place survivors into transitional and long-term housing; its Permanent Supportive Housing (PSH) program, which provides comprehensive support to families with children at risk or experiencing homelessness, delivering services to families residing at the Hazel Ying Lee & The Ellington apartments; and its New Arrivals Housing program, which identifies and places newly arrived refugee families into transitional and long-term housing. Together, these programs comprise teams of Housing Specialists who help clients with emergency and stabilized housing solutions; case management; strengthening self-sufficiency; linkages to education and employment opportunities; assistance with accessing grants or other community resources; transportation; and navigating housing issues. Position Summary The New Arrivals Housing Specialist 2 is responsible for the delivery of housing-related support and services to participants. This role provides case management, housing navigation, and resource connection that facilitates, encourages, and assists clients to reach their goals. The Housing Specialist 2 utilizes their experience in the housing sector to enhance and improve programming, focusing on documentation, coordination of multi-sector team efforts, and accurate payment processing. Another key part of the role includes developing and maintaining relationships with landlords, property managers, and rental agencies. This position identifies and secures appropriate housing that meets required guidelines for newly arrived refugees and for those who have experienced homelessness. The role requires interpersonal communication, a trauma-informed and compassionate approach to social services, and strong time and task management. Essential Functions - Possess and apply an impeccable degree of confidentiality and utilize knowledge of laws about confidentiality, disclosures, and release of information. - Conduct eligibility screening, barrier and needs assessments, and referral to appropriate services/agencies as necessary. - Collect, track, and file accurate and complete housing documentation for each participant. - Assist participants in obtaining basic essential household items to set up their new rentals, while abiding program procedures, budgets, and financial processes. - Lead payment processing and routing paperwork correctly; serve as the information and coordination hub for housing efforts. - Secure housing for newly arriving refugees and/or those facing housing crises, including securing temporary/transitional housing options when needed. - Continuously contribute to the Housing Team’s network resource of new and existing private landlords, property managers, and other housing options to ensure proper housing for participants. - Identify prospective safe affordable housing sites and establish relationships with landlords and property managers. - Partner with participants in barrier reduction, locate housing, support move in, and engage in housing mediation and/or advocacy as necessary. - Facilitate linkages with educational and employment programs within and outside of IRCO - Encourage financial empowerment, support participants to increase income, and connect with other financial resources. - Maintain an updated list of secure and potential housing options. - Maintain confidential client files of service provision; complete data entry in Apricot and HMIS databases, track client expenses, and complete administrative tasks within given timelines. - Serve as a cultural liaison between landlords and tenants, if and as needed. - Maintain positive relationships with existing housing partners and cultivate new partners, including with landlords, property managers, and developers. - Communicate with apartment managers to ensure that apartments are move-in ready. - Complete case notes related to all housing and complete related forms as needed. - Educate new arrivals and/or clients about Tenants Right, Landlord-Tenant Relationships, general Tenancy information as needed. - Comply with all IRCO and local office policies, practices, and procedures. - Ensure that accurate financial records are kept, and all necessary copies are shared with case workers and the fiscal department. - Track and monitor invoices related to participants’ costs. - Participate in outreach and educational activities in communities - Perform other duties as specified by the coordinator and/or Sector Manager Secondary Functions - Collaborate with other departments to best support client housing. - Assist clients in the establishment of utilities upon moving to their new home/ apartment when needed. - Link clients to available resources and utility assistance as needed. - Provide general case management and resource navigation as needed. - Support other related tasks that lead to clients’ incorporation and program success as needed and assigned. Requirements Education & Experience MINIMUM JOB SPECIFIC QUALIFICATIONS: - Experience in one or more of the following areas: tenant rights, rental property management, housing navigation, and direct community services - Bachelor’s degree or some college course work preferred; High school diploma required. - Must have a valid State issued driver's license, insurance, clean driving record, and personal transportation. - Knowledge of local housing resources and experience in housing-related fields is required. - Training and understanding of Trauma-Informed Care, and ability to develop healthy boundaries with clients - Fluency and ability to fulfill all services in English required - Excellent written and verbal communication skills. - Commitment to IRCO mission and drive to work in partnership with vulnerable populations to achieve self-sufficiency. - Self-starter with strong initiative, follow-through, and organizational skills. - Excellent problem solving and planning abilities, and willingness to analyze and adapt processes to better achieve goals. - Awareness and sensitivity in the delivery of client services relates to the cultural and socioeconomic characteristics of the populations served. - Ability to work well in team setting, as well as independently; be flexible and adapt well to different dynamics in a fast-paced work environment. - Proficiency in Microsoft Office applications including Word, Excel, Teams and Outlook. Physical, Mental, & Environmental Requirements - Hybrid setting job - Impact and Influence: Positions at this level have little to no need or ability to analyze problem or concepts or make decisions on the information. Positions at this level have little or no impact and influence on organization operations, programs, expense or budgetary outcome - Work Independence: Positions at this level are expected to handle regularly assigned work which includes making decisions and acting under limited supervision. New or unusual work is performed with a moderate degree of supervision, assistance, and review. - Environment: There is a moderately low level of personal risk encountered. Job conditions are occasionally uncomfortable relative to noise, temperature, inside/outside work, dirty conditions, or interactions with angry or hostile people - Schedule: The work schedule occasionally fluctuates based on organization or customer needs. This fluctuation may occur with or without prior notice. Supervisory Responsibilities Positions at this level are not responsible for any supervisory functions or responsibilities but may occasionally be asked to orient and/or train new employees or volunteers. What We Offer IRCO is a very employee-friendly workplace and offers great benefit packages to our staff: - Many flexible working arrangements and schedule - Amazing opportunity to work with people who come from all over the world - Work that helps your community - 3 to 6 weeks of PTO per year - 401k match of over 100% on first 5%, immediate vesting - 3% match for student loans or college savings - 12 Paid Holidays and 1 Floating Holiday - Medical & Dental insurance options with 90% coverage for employee AND Families, no deductibles - Employer Paid Life, Short term, and Long-term Disability Insurance - Flexible spending accounts Required Engagement Engage fully in recommended professional development, as well as other assigned or required training activities. This engagement can also include participation in optional activities that embrace IRCO’s mission, vision, and values-based initiatives. How To Apply - Complete the IRCO application in our Careers Portal: IRCO Application for Employment. - Upload your resume and cover letter addressing your qualifications for this position IRCO Careers. - For questions about this position, please email jobs@irco.org Please note that physical applications are accessible from IRCO’s main office, 10301 NE Glisan, Portland, OR 97220. Due to the high volume of applications received, we will not be able to contact applicants or return calls regarding applications. Complete applications should include a cover letter, resume, and IRCO application. IRCO is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any characteristics protected by State and Federal law. We will make reasonable accommodations to meet our obligations under the Americans with Disabilities Act (ADA) and state disability laws. Salary Description Starting at $52,488 per year based on experience

Title: Parent Educator Location: Portland, OR Job Description: Full-time Description The Immigrant and Refugee Community Organization (IRCO) is a non-profit organization established in 1976 to serve immigrants, refugees, and the broader community in Portland, Oregon. Our mission is to welcome, serve and empower refugees, immigrants and people across cultures and generations to reach their full potential. Find out more at www.irco.org. POSITION: Parent Educator JOB CLASS/GRADE: Specialist 1 / Grade 8 WAGE: Starting at $48,600 per year based on experience FLSA; EEO; WC: Non-Exempt; Professional; 8864 LOCATION: IRCO Pacific Islander & Asian Family Center (PIAFC), 8040 NE Sandy Blvd, Portland, OR 97213 Hybrid (Onsite 3 days a week) FTE; FT/PT; STATUS: 1.0 FTE; Full-Time with Benefits; Regular NUMBER OF POSITIONS: (2) APPLY AT: www.irco.org STATUS: Full-Time with Benefits PROGRAM(S): Families First, Parents and Teachers (PAT) SECTOR: Home Visiting REQUIREMENTS: Must possess a valid driver's license, verification of current auto- insurance, and have full use of an automobile during work hours This job announcement is intended to describe the general nature and level of work being performed in this job. This is not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required. Program Summary To welcome, serve, and empower parents/caregivers and their children 0-5 years old, utilizing Parents as Teachers (PAT) services. This work is part of Oregon’s implementation of the Family First Prevention Services Act and is part of the Oregon Department of Human Services’ effort to prevent children from being removed to foster care and ensure families can remain together. Position Summary A Parents and Teachers (PAT) Parent Educator must be certified to implement the PAT model, emphasizing parent-child interaction, development-centered parenting, and family well-being in their work with families. Parent Educators will plan & implement the PAT Foundation Curriculum in community-aware ways and in the best way that supports the family. Essential Functions - Engage in recruitment activities - Complete initial and annual family-centered assessment with each family - Develop, monitor, and review goals with each family - Plan, provide, and document a personal visit focused on parent-child interaction, development-centered parenting, and family well-being - Provide group connections to give families an opportunity to build social connections with one another - Engage in parent-child interaction activities, and increase knowledge of ways to support children’s development - Complete initial and annual development screening and health review for each enrolled child Complete Child Health Record screening, documentation of vision & hearing screen by health provider - Complete ASQ 3, ASQ SE 2, and a home visit will occur at a minimum of twice per month/every other week - Connect families to resources that help them reach their goals and address their needs - Helps parents and children transition to other services as needed - Maintain and submit all required family and program documentation in a timely manner - Participate in a minimum of two hours of reflective supervision monthly and minimum of two hours of staff meetings monthly - Obtain competency-based professional development and renew parent educator certification annually - Participate in measuring outcomes and continuous quality improvement - Travel throughout the Portland Metro area for in-person home visits and parent/child group meetings Requirements Education & Experience MINIMUM JOB SPECIFIC QUALIFICATIONS: Associate's degree or equivalent combination of training and experience Minimum 2 years of supervised work experience with young children and/or parents Must complete PAT Foundational and Model Implementation Trainings before delivering PAT Services PREFERRED QUALIFICATIONS: Bachelor’s degree or equivalent combination of training and experience Bilingual preferred; English and a language commonly spoken by families, including, Pacific Islander, Zomi, and Burmese Strong analytical, problem-solving skills Strong skills in community-aware, interpersonal, and organizational communication Strong organizational and record-keeping skills Ability to work independently and be self-motivated (often in the field) Communicate effectively in a positive manner verbally, in writing, and by phone Strong communication and interpersonal skills Physical, Mental, & Environmental Requirements Hybrid Schedule Physical: Positions at this level require some physical effort or manual labor such as lifting, carrying, or constant movement. Positions with regular responsibility for driving are to be placed at least at this level. Work under close supervision with Program Coordinator/Assistant Manager Mental: There is regular variation in tasks, and the job holder must decide which tasks to complete as well as the order in which tasks are completed Environment: This level has a work environment that is well protected, with virtually no hazards or obstacles. There is very little element of personal risk or hazard. Job conditions are stable, usually well managed, and very comfortable. Schedule: The work schedule occasionally fluctuates based on organization or customer needs. This fluctuation may occur with or without prior notice. Supervisory Responsibilities Positions at this level are not responsible for any supervisory functions or responsibilities but may occasionally be asked to orient and/or train new employees or volunteers. What We Offer IRCO is a very employee-friendly workplace and offers great benefit packages to our staff: - Many flexible working arrangements and schedule - Amazing opportunity to work with people who come from all over the world - Work that helps your community - 3 to 6 weeks of PTO per year - 401k match of over 100% on first 5%, immediate vesting - 3% match for student loans or college savings - 12 Paid Holidays and 1 Floating Holiday - Medical & Dental insurance options with 90% coverage for employee AND Families, no deductibles - Employer Paid Life, Short term, and Long-term Disability Insurance - Flexible spending accounts Required Engagement Engage fully in recommended professional development, as well as other assigned or required training activities. This engagement can also include participation in optional activities that embrace IRCO’s mission, vision, and values-based initiatives. How To Apply - Complete the IRCO application in our Careers Portal: IRCO Application for Employment. - Upload your resume and cover letter addressing your qualifications for this position IRCO Careers. - For questions about this position, please email jobs@irco.org Please note that physical applications are accessible from IRCO’s main office, 10301 NE Glisan, Portland, OR 97220. Due to the high volume of applications received, we will not be able to contact applicants or return calls regarding applications. Complete applications should include a cover letter, resume, and IRCO application. IRCO is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any characteristics protected by State and Federal law. We will make reasonable accommodations to meet our obligations under the Americans with Disabilities Act (ADA) and state disability laws. Salary Description Starting at $48,600 per year based on experience

Title: Domestic Violence/Sexual Assault (DV/SA) Advocate 1 Location: Portland, OR Job Description: Job Type Full-time Description POSITION: Domestic Violence/Sexual Assault (DV/SA) Advocate 1 JOB CLASS/GRADE: Specialist 1 / Grade 8 WAGE: Starting at $48,600 per year based on experience FLSA; EEO; WC: Non-Exempt; Professional; 8864 LOCATIONS: Located at IRCO Main, 10301 NE Glisan St. Portland, OR 97220 or one of IRCO’s sites Hybrid schedule FTE; FT/PT; STATUS: 1.0 FTE; Full-Time with Benefits NUMBER OF POSITIONS: (1) APPLY AT: www.irco.org STATUS: Full-Time with Benefits PROGRAM(S): Refugee & Immigrant Family Strengthening (RIFS) SECTOR: Survivor Services REQUIREMENTS: English required, bilingual preferred (Spanish, Russian, Cantonese, Mandarin, Arabic, and Vietnamese are priority languages) Background check required Possess a valid driver's license and verification of current auto-insurance, and have full use of an automobile during work hours This job announcement is intended to describe the general nature and level of work being performed in this job. This is not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required. Program Summary The Refugee & Immigrant Family Strengthening (RIFS) program was launched by IRCO in 1998 in response to the large volume of immigrants and refugees coming to the Tri-County area who were survivors of abuse. These newly arrived community members did not know how or where to go for services or resources and faced additional community, religious, or language barriers to obtaining such support. RIFS was designed to be a unique, community focused program that serves immigrant and refugee survivors of domestic violence and sexual abuse. RIFS is comprised of a team of Advocates who help survivors with safety planning, crisis intervention, emergency and stabilized housing solutions, intensive bilingual case management, interpretation, translation services, building self-sufficiency, accessing grants or other assistance funds, legal advocacy and court accompaniment, transportation, and immigration issues. RIFS also conducts prevention education and outreach in our immigrant and refugee communities and beyond. Position Summary The Domestic Violence/Sexual Assault (DV/SA) Advocate 1assist individuals and families experiencing domestic violence, sexual assault, and/or stalking. Domestic Violence/Sexual Assault (DV/SA) Advocate 1 utilize a survivor-centered, strengths-based, empowerment model to cultivate trust, establish and promote trauma-informed communication, and provide advocacy, direct services and support, and case management that facilitates, encourages, and assists clients to reach their goals. Unified Response is composed of six organizations who provide confidential advocacy to survivors at Sexual Assault Nurse Exams (SANE) and strangulation exams at various hospital and mental health sites. Unified Response advocates provide emotional support, trauma-informed next steps, survivor-centered options, and act as a liaison between various systems. Unified Response currently responds within Multnomah, Washington, and Clackamas counties. Essential Functions - Adhere to program, agency, and federal legal policies on client confidentiality - Implement a survivor-centered, strengths-based, trauma-informed empowerment model in assisting clients to heal and attain stability as driven by their priorities and goals - Collaborate with internal and external service providers to identify survivors and cases affected by domestic violence - Assess potential participants for eligibility, conduct intake sessions utilizing assessment and evaluation procedures and best practices, and conduct eligibility screening for other services - Navigate risk assessment alongside survivors and provide immediate and ongoing safety planning - Develop a case management plan for each participant, provide short-term crisis intervention for participants who wish to access services which include but are not limited to, emergency shelters and motels; supports for long term housing stability; assistance with restraining orders and stalking orders; peer supports; mental health services; securing employment; and referrals for other relevant services - Assist participants in navigating and accessing appropriate services and follow through on referrals - Advocate and coordinate with service providers, attorneys, law enforcement, the legal system, other Advocates, and management to serve the needs of clients - Access family legal services and obtain protective orders (restraining orders or stalking orders) for participants when necessary - Make referrals to legal immigration services; assist participants in gathering documents and evidence, write letters of support when requested, and obtain clearance from law enforcement - Provide or secure interpretation, translation, and accessibility services - Maintain confidential participant files including records of intakes, case management plans, and all contacts and referral - Maintain a high level of confidentiality of participants in identifying information. Confidentiality standards must meet the Violence Against Women Act (VAWA) minimum standards. For complete list of standards please visit https://www.justice.gov/ovw/legislation - Complete data entry, case notes, client file updates, reports, and all other program/IRCO administrative tasks within given timelines - Be prepared to travel to hospital and mental health sites to support sexual assault and strangulation survivors - Offer survivors with clear and direct options concerning confidentiality, medical exams, community resources, and next steps. Liaison with medical staff if needed, and respect survivor-centered choices. Secondary Functions - Perform outreach and educational activities within immigrant and refugee communities and local service providers - Actively participate in relevant network meetings, regular internal IRCO meetings, and community engagement events and presentations - Perform other duties as assigned Requirements Education & Experience MINIMUM JOB SPECIFIC QUALIFICATIONS: - Education: High school diploma is required, some college course work preferred - Experience: Experience in advocacy and/or at a nonprofit is required - Certification: 40 hours Domestic Violence Advocate Certification within 10 working days of hire - Fluency in English - Computers: All positions at IRCO require use of a computer and experience working with Microsoft products such asMicrosoft 365, Excel, Word, Outlook, and PowerPoint PREFERRED QUALIFICATIONS: - Strong analytical, problem-solving skills - Strong skills in community focused, interpersonal, and organizational communication - Communicate effectively in a positive manner verbally, in writing, and by phone - Strong communication skills in a multilingual, multi-background team and organization - Fluency in another language (Vietnamese, Mandarin, Cantonese, Korean, Filipino/Tagalog, and Hindi are priority languages) Physical, Mental, & Environmental Requirements - Communication: Regular communication inside and outside the organization to exchange ideas and gather information - Creativity: Regular need for redesigning a single focus process or procedure is needed - Mental: There is regular variation in tasks, and the job holder must decide which tasks to complete as well as the order in which tasks are completed - Physical: Position requires little physical effort such as lifting, carrying, or constant movement, but does allow for movement needed to complete work tasks - Impact and Influence: Positions at this level have a minimal need or ability to analyze problems or concepts or make decisions on the information. Positions at this level have minimal impact and influence on organization operations, programs, expenses or budgetary outcomes. - Work Independence: Positions at this level work under close supervision, usually function from a clear set of operating processes or procedures, and have work closely reviewed. Little to no judgment and decision-making are required. - Planning: Positions at this level must be able to foresee issues associated with own work and identify future needs for supplies, equipment, resources which would stall operations or activities. - Environment: This level has a work environment that is well protected, with virtually no hazards or obstacles. There is very little element of personal risk or hazard. Job conditions are stable, usually well managed, and very comfortable. - Schedule: The work schedule is stable and does not fluctuate. Supervisory Responsibilities Positions at this level are not responsible for any supervisory functions, or responsibilities, but may occasionally be asked to orient and/or train new employees or volunteers. What We Offer IRCO is a very employee-friendly workplace and offers great benefit packages to our staff: - Many flexible working arrangements and schedule - Amazing opportunity to work with people who come from all over the world - Work that helps your community - 3 to 6 weeks of PTO per year - 401k match of over 100% on first 5%, immediate vesting - 3% match for student loans or college savings - 12 Paid Holidays and 1 Floating Holiday - Medical & Dental insurance options with 90% coverage for employee AND Families, no deductibles - Employer Paid Life, Short term, and Long-term Disability Insurance - Flexible spending accounts Required Engagement Engage fully in recommended professional development, as well as other assigned or required training activities. This engagement can also include participation in optional activities that embrace IRCO’s mission, vision, and values-based initiatives. How To Apply - Complete the IRCO application in our Careers Portal: IRCO Application for Employment. - Upload your resume and cover letter addressing your qualifications for this position IRCO Careers. - For questions about this position, please email jobs@irco.org Please note that physical applications are accessible from IRCO’s main office, 10301 NE Glisan, Portland, OR 97220. Due to the high volume of applications received, we will not be able to contact applicants or return calls regarding applications. Complete applications should include a cover letter, resume, and IRCO application. IRCO is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any characteristics protected by State and Federal law. We will make reasonable accommodations to meet our obligations under the Americans with Disabilities Act (ADA) and state disability laws. Salary Description Starting at $48,600 per year based on experience

Title: Human Resources (HR) Associate Location: Portland, OR Job Description: Full-time Description POSITION:                               Human Resources (HR) Associate JOB CLASS/GRADE:                Coordinator 1 / Grade 7 WAGE:                                       Starting at $52,488 per year FLSA; EEO; WC:                       Non-Exempt; Professionals; 8877 LOCATIONS:                            IRCO Main Office, 10301 NE Glisan St Portland OR 97220,                                                      Hybrid schedule FTE; FT/PT; STATUS:               1.0 FTE; Full-Time with Benefits; Regular NUMBER OF POSITIONS:      (1) APPLY AT:                                 www.irco.org  STATUS:                                    Full-Time with Benefits PROGRAM(S):                          Administration SECTOR:                                    Human Resources  This job announcement is intended to describe the general nature and level of work being performed in this job. This is not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required. Program Summary The HR team's purpose is to hire, train, retain, develop and support employees while also overseeing employee relations, benefits and employment laws. Position Summary The Human Resources (HR) Associate involves a wide range of supportive activities within the HR department, such as performing administrative tasks and services to support effective and efficient operations of the Human Resources Team. The HR Associate will also function as a liaison between HR, managers, and employees to ensure smooth communication and prompt resolution of new hire eligibility, and other requests. They will perform daily tasks that are essential to the HR department, including clerical and administrative support to the team and compiling and updating employee records (electronic, hard, and physical copies). They will also assist with the creation of processes, documents, and demographic reports. Essential Functions - Review and process all employee status updates via payroll actions in human resource information system (HRIS), Paylocity. This includes, but limited to calculation of FTE and salaries, submitting approvals, and identifying errors to correct as needed. - Assist managers with recruitment, interviewing, and hiring as needed. - Conducts and assists with new hire orientation in collaboration with the Training Coordinator. - Maintains accurate and up-to-date human resource files, records, and documentation. - Provide onboarding assistance to train and guide new staff to complete onboarding tasks in Paylocity. - Serve as a primary liaison for all new hires throughout the onboarding process for the organization to ensure smooth candidate experience. - Handles HR inquiries from applicants and employees related to standard policies, benefits, hiring processes and refer complex questions to appropriate level HR staff or management. - Manage and initiate organization-wide new hire onboarding process. Tasks include but not limited to creating, updating, and maintaining employee records, process employee background checks, and setting up employee electronic files. Assist employees with access to HRIS system to complete a timesheet. - Work with IT to assist with new employee account creation and follow up with hiring managers to ensure email address and temporary passwords are ready for new hire’s first day. - Connect with new recruits and ensure accurate completion of required onboarding documents including, but not limited to agreements, I-9s, W-4s, etc. - Conducts and assists with new hire orientation in collaboration with the Training Coordinator. - Review and verify employee immigration and employment documents to ensure compliance with U.S. work authorization laws. Such as visas, Employment Authorization Documents (EADs), permanent resident cards, and passports to confirm validity, eligibility and expiration dates, interpreting different categories (e.g., H-1B, F-1 OPT, TPS, asylum, etc.) to understand the type and duration of work authorization and ensuring the I-9 compliance including proper completion, document verification, and timely re-verification when required. - Performs periodic audits of HR files and records to ensure that all required documents are collected and filed appropriately to ensure accuracy and comply with applicable laws and policies. - Maintains the integrity and confidentiality of human resource files and records. - Answers frequently asked questions from applicants and employees related to standard policies, benefits, hiring processes, etc. refer to more complex questions to appropriate level HR staff or management. - Collaborate with other HR Team members including Benefits, Compensation Specialist, Training Coordinator, and Administration Team to assist on specials projects as assigned. - Assists with planning and execution of dedicated events such as organization-wide meetings, employee recognition events, holiday parties, and retirement celebrations. - Coordinate HR projects (meetings, training, surveys, etc.) and take minutes. - Assist with Employee Handbook and Onboarding/Offboarding Manual updates. - Performs other duties as assigned. Requirements Education & Experience MINIMUM JOB SPECIFIC QUALIFICATIONS: - Education: Bachelor’s degree - Experience: 1-2 years of experience is required - Excellent organizational ability with attention to detail and accuracy - Excellent verbal and written communication skills - Excellent reporting, research, and time management skills - Excellent communication and interpersonal skills with the ability to manage urgent and sensitive and confidential situations with tact, professionalism, and diplomacy. - Proficient with Microsoft Office Suite or related software - Proficient with or the ability to quickly learn payroll management, HRIS, and similar computer applications. Also, basic knowledge of labor laws. Physical, Mental, & Environmental Requirements - Communication: Regular communication inside and outside the organization to exchange ideas and gather information - Creativity: Regular need for the development of new processes and procedures or the redesign of interrelated processes and procedures is needed - Mental: There is regular variation in tasks, and the job holder must decide which tasks to complete as well as the order in which tasks are completed - Physical: Positions at this level require some physical effort or manual labor such as lifting, carrying, or constant movement. Positions with regular responsibility for driving are to be placed at least at this level. - Impact and Influence: Positions at this level have some need or ability to analyze problems or concepts or make decisions on the information. Positions at this level have some impact on organizational operations, programs, expenses, or budgetary outcomes. - Work Independence: Positions at this level are expected to handle regularly assigned work which includes making decisions and acting under limited supervision. New or unusual work is performed with a moderate degree of supervision, assistance, and review. - Planning: Positions at this level must consider own work and work of others. Planning processes will include determination of issues or obstacles and preferred courses of action. The ability to forecast for the near future (six to twelve months) is required. - Environment: This level has a work environment that is usually well protected, free from hazards or obstacles.  There is little element of personal risk or hazard.  Job conditions are usually comfortable, with only occasional issues, including temperature change. - Schedule: The work schedule occasionally fluctuates based on organization or customer needs. This fluctuation may occur with or without prior notice. Supervisory Responsibilities Positions at this (Lead) level are responsible for daily work provided to staff/volunteers in similar job functions at comparable or subordinate levels. Positions are not responsible for hiring, firing, disciplinary actions, etc. What We Offer IRCO is a very employee-friendly workplace and offers great benefit packages to our staff: - Many flexible working arrangements and schedule - Amazing opportunity to work with people who come from all over the world - Work that helps your community  - 3 to 6 weeks of PTO per year  - 401k match of over 100% on first 5%, immediate vesting  - 3% match for student loans or college savings  - 12 Paid Holidays and 1 Floating Holiday - Medical & Dental insurance options with 90% coverage for employee AND Families, no deductibles - Employer Paid Life, Short term, and Long-term Disability Insurance  - Flexible spending accounts Required Engagement  Engage fully in recommended professional development, as well as other assigned or required training activities. This engagement can also include participation in optional activities that embrace IRCO’s mission, vision, and values-based initiatives.  How To Apply - Complete the IRCO application in our Careers Portal: IRCO Application for Employment.   - Upload your resume and cover letter addressing your qualifications for this position IRCO Careers.   - For questions about this position, please email jobs@irco.org Please note that physical applications are accessible from IRCO’s main office, 10301 NE Glisan, Portland, OR 97220. Due to the high volume of applications received, we will not be able to contact applicants or return calls regarding applications. Complete applications should include a cover letter, resume, and IRCO application.  IRCO is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any characteristics protected by State and Federal law. We will make reasonable accommodations to meet our obligations under the Americans with Disabilities Act (ADA) and state disability laws.  Salary Description Starting at $52,488 per year