Foley Hoag LLP

Title: Foreign Filing Assistant Location: Boston Hybrid Job Description: Foley Hoag seeks a detail-oriented and organized Foreign Filing Assistant to join the Intellectual Property Administration team. This is an excellent opportunity for a motivated early career professional interested in entering the fascinating field of Intellectual Property law. The Foreign Filing Assistant’s primary function is to provide administrative support to the Foreign Filing Specialists by preparing draft client reporting letters forwarding foreign patent office correspondence to our Client. The ideal candidate for this position will have outstanding written communication skills and bring prior experience in a fast-paced office environment. This role is hybrid eligible, with on-site presence in our Boston office required at least two days per week. Specific on-site days will be determined by your supervisor. Core working hours are Monday—Friday 9:00am—5:00pm ET. Responsibilities The responsibilities of the Foreign Filing Assistant include, but are not limited to, the following: - Review and apply client specific reporting instructions to prepare draft client reporting letters to be reviewed by the foreign filing specialist. - Draft client reporting letters that include a case specific reference line; identify the item being reported and any associated response deadlines. - Ensure that draft client reporting letters include client specific reference numbers where applicable. - Prioritize client reporting letters that have response deadlines while ensuring non-deadline client reporting are also completed in a timely manner. - Carefully proofread client reporting letters before submitting for final signature. - Actively manage assigned client reporting workflows, follow-up and follow through until client reporting letter is sent out to the Client. - Compile knowledge development resources for your own reference. - Compile client reporting into batches, when possible, to expedite reporting of filing particulars to the client. - Assist with virtual file upkeep and maintenance. - Provide other administrative assistance as needed to the foreign filing specialist. Qualifications - 2+ years of office experience and established knowledge of Microsoft Word and Excel. - Attention to detail; experience drafting client correspondence is preferred. - Professional manner. - Must work well independently and as a contributing member of a hardworking team. - Ability to work effectively under time-sensitive conditions. - Strong organization and prioritization skills and ability to multi-task. - Sound judgment. - Conscientious with a strong work ethic. - Available to work overtime as needed. Compensation range is $57,600 to $72,100 commensurate with related experience and qualification. The salary of the candidate selected for this role will be set based on a variety of factors, including but not limited to internal equity, experience, specialty, and training. The above salary range (or hiring range) represents the firm's reasonable estimate of the range of possible compensation at the time of posting. Search firm submissions are not requested nor considered for this position. About Foley Hoag Founded in 1943, Foley Hoag has grown into an award-winning, international law firm that focuses on innovative industries and high-stakes litigation. From our offices in Boston, Washington DC, New York, Denver, and Paris, more than 300 lawyers and 300 professionals in business services exhibit authentic collegiality, genuine respect for each other, and the drive to deliver exceptional client service. Since our founding, Foley Hoag has been a leader and catalyst for change in the legal industry and beyond. We value the diversity of perspectives and experiences that enrich our work and our world and seek to hire the best lawyers and business services professionals, regardless of religions, race, gender, or any other factor. We strive every day to ensure everyone at Foley Hoag feels valued through career development, affinity groups, mentorship programs, culture and community-building events and more. We offer a competitive compensation and benefits package, and a connected, challenging, professional, and fun place for you to thrive in the next chapter of your career. Terms and Conditions |By submitting this application, I acknowledge receipt of and agree to the terms ofFoley Hoag's Privacy Statement.I certify that answers given herein are true and complete to the best of my knowledge. In the event of employment, I understand that false or misleading information given in my application constitutes grounds for immediate termination. I hereby authorize Foley Hoag LLP to investigate the information on this application, my references, work record, education and other matters related to my suitability for employment. Furthermore, I understand that just as I am free to resign at any time, Foley Hoag LLP reserves the right to terminate my employment at any time and for any reason. I understand that no representative of Foley Hoag LLP has the authority to make assurances to the contrary. Foley Hoag LLP uses Greenhouse as a platform for our recruiting and hiring activities. Greenhouse may collect and use personal data that I provide, after anonymizing the data, to train their AI large language models. By applying to Foley Hoag LLP, I consent to Greenhouse’s use of my data in this manner. Foley Hoag LLP is an equal opportunity employer. This means that Foley Hoag LLP considers applicants for employment, and makes employment decisions without unlawful regard to sex, race, color, religion, citizenship, national origin, ancestry, sexual orientation, gender identity, age, marital or domestic partner/civil union status, military service, or veteran status, disability, and any other characteristic covered by applicable federal, state or local nondiscrimination laws. It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability. We do not pay search firm or agency fees when speculative and unsolicited candidate profiles are submitted. Please be advised that at this time we are not considering new agreements with search firms/agencies not currently on our preferred supplier list for Business Services Professionals recruitment.

Title: Legal Administrative Assistant Location: Boston Job Description: The Boston office of Foley Hoag LLP seeks a Legal Administrative Assistant to provide administrative support to lawyers and legal staff in the Litigation Department. As an essential member of law firm operations, the Legal Administrative Assistant (LAA) will provide administrative support to an assigned team of legal professionals and may also provide back-up administrative support to lawyers and other legal staff, including peers. The LAA works collaboratively with legal and business services professionals within the firm and interacts with outside stakeholders with a professional and positive demeanor to provide “world-class” service to internal and external clients. Responsibilities - Manage calendaring for assigned attorneys, including systematically creating and organizing appointments, proactively resolving scheduling conflicts, coordinating and booking in-person and virtual meetings, and prioritizing commitments to optimize workflow and time management - Serve as a primary point of contact for internal and external inquiries, exercising professionalism and sound judgment; triage competing demands on attorneys' time in relation to overall priorities - Actively manage and organize email inboxes by ensuring timely and appropriate communication and flagging urgent matters - Coordinate and modify domestic and international travel arrangements as directed, and prepare accurate and timely expense reports - Initiate and coordinate urgent conflict checks in connection with new client and matter intake, ensuring compliance with firm procedures - Complete daily time entry diaries accurately and on schedule, ensuring all billable and non-billable time is properly captured - Prepare materials related to the firm's billing process in an efficient and timely manner, including reviewing and editing pre-bills as directed - Maintain familiarity with billing and client requirements related to billing, forecasting, and budgeting - Draft, prepare, revise, and process legal documents, correspondence, and memoranda using standard Microsoft Office products - Redline and edit legal briefs, pleadings, and other filings; prepare binders and organized reference materials for collective bargaining sessions, hearings, and other proceedings - Proofread all work products to ensure completeness and accuracy - Maintain organized paper and electronic files, and design and implement organizational systems where appropriate - Maintain the contact management system and manage contact communication processes for assigned attorneys - Become familiar with and stay current on firm policies, legal procedures, matters, and clients relevant to the Litigation and Labor and Employment practices - Participate in firm-provided training programs and apply learned skills to daily work products - Operate with discretion, professionalism, and courtesy at all times, particularly when handling sensitive or confidential information - Photocopy and scan materials as needed, and perform additional office duties as requested Qualifications The LAA must possess excellent written and oral communication skills, technological savvy, and interpersonal effectiveness. The successful candidate for this position will bring outstanding attention to detail, superb organizational skills, and the ability to adjust priorities and problem solve in a fast-paced dynamic environment. Experience with, knowledge of, and a passion for the legal field is preferred. We especially welcome applications from those who hold historically marginalized and/or underrepresented identities. The following provides a portrait of an ideal candidate. Candidates who possess many, if not all, of the qualifications outlined below are encouraged to apply: - Experience in an administrative support capacity in legal or professional services preferred - Experience in litigation practice preferred - Familiarity with formatting legal pleadings, drafting simple correspondence, and prior experience proofreading correspondence, memoranda, and pleadings is a plus - Ability to work in a fast-paced environment and deliver work in an efficient and timely fashion - Advanced Microsoft Office skills, including Microsoft Word, Excel, and PowerPoint - Strong attention to detail and outstanding organizational skills - Strong client service orientation - Excellent verbal and written communication skills - Demonstrated ability to listen to others, follow instructions and accept feedback - Appreciation for Foley Hoag’s values and commitment to diversity, equity, and inclusion - Ability to work effectively with others - Ability to work independently and strong sense of accountability - Flexibility to work outside standard business hours as needed - Ability to commute to and from the firm's office location on a regular basis - Associate's degree, technical certification in office/business administration, or equivalent professional experience - Ability to lift and transport up to 10 lbs This hybrid role requires 70% in-office presence in our Boston office to foster collaboration and connection. Onsite expectations and specific days may evolve depending on team and business needs. Compensation range is $63,400 to $79,300 commensurate with related experience and qualification. The salary of the candidate selected for this role will be set based on a variety of factors, including but not limited to internal equity, experience, specialty, and training. The above salary range (or hiring range) represents the firm's reasonable estimate of the range of possible compensation at the time of posting. About Foley Hoag Founded in 1943, Foley Hoag has grown into an award-winning, international law firm that focuses on innovative industries and high-stakes litigation. From our offices in Boston, Washington DC, New York, Denver, and Paris, more than 300 lawyers and 300 professionals in business services exhibit authentic collegiality, genuine respect for each other, and the drive to deliver exceptional client service. Since our founding, Foley Hoag has been a leader and catalyst for change in the legal industry and beyond. We value the diversity of perspectives and experiences that enrich our work and our world and seek to hire the best lawyers and business services professionals, regardless of religions, race, gender, or any other factor. We strive every day to ensure everyone at Foley Hoag feels valued through career development, affinity groups, mentorship programs, culture and community-building events and more. We offer a competitive compensation and benefits package, and a connected, challenging, professional, and fun place for you to thrive in the next chapter of your career.

Title: End-User Support Specialist Location: Boston Job Description: Foley Hoag, a highly regarded and dynamic international law firm, seeks an End-User Support Specialist to provide on-site IT support to the attorneys and staff in the Boston office of the firm. The End-User Support Specialist will demonstrate outstanding customer service mentality, be responsive and proactive in providing deskside support, advocate for user needs, and work collaboratively with the IT Department in the Boston office to resolve problems. The ideal candidate for this position will bring experience working autonomously in fast-paced environments, familiarity with networks, applications, hardware, and strong critical-thinking skills needed to identify issues quickly and escalate as necessary. This role requires 100% on-site presence in our Boston office with the potential for hybrid work opportunities depending on the required business needs as determined by your supervisor. This position is overtime eligible and, occasionally, responsibilities may fall outside of traditional working hours. Responsibilities: - Provision PCs through Intune - Move PC equipment; swap internal components such as memory, hard drives, as needed - Troubleshoot hardware/software issues and work with other IT teams to resolve problems - Troubleshoot printing issues - Troubleshoot local network issues ranging from bad network cable to workstation connectivity, network switch malfunctions, and server failures - Support with asset management and inventory maintenance - Move/maintain/lift server equipment out of/into racks for replacement and upgrades - Liaison with users and the IT Operations group in the Boston office when needed - Train users in the firm’s core software applications, as required - Coordinate all technology requirements for attorneys engaged in international travel - Provide document scanning training and support - Track and document support issues in ticketing system - Complete system updates and reboots as needed; flexibility to work outside standard business hours may be required - Configure loaner laptop and mobile devices for employees - Ensure technology policies and security procedures are understood and followed by Boston users - Support in coordination of key IT initiatives impacting the Boston office - Other duties as assigned Qualifications: - At least five years' experience in IT support role; prior experience in legal or financial services environment is highly desired - Outstanding customer service mentality and strong critical thinking and problem-solving skills; demonstrated track record of taking initiative to find creative solutions to IT issues - Superb written and verbal communication skills; ability to build strong relationships with users across the Boston office - Proficient in the use of Microsoft Office applications - Knowledge supporting all Windows operating systems, iManage, ChangePro, Metadact, Innova, Adobe, Nuance and Mimecast - Experience with Citrix XenDesktop and VPN environments - Knowledge of laptop and desktop provisioning - Familiarity with telephone programming and troubleshooting - An appreciation for Foley Hoag’s core values of excellence, service ethic, collegiality, and inclusivity - Ability to lift and carry up to 15 lbs, with some stretching and bending required. Compensation range is $87,200 to $95,900 commensurate with related experience and qualification. The salary of the candidate selected for this role will be set based on a variety of factors, including but not limited to internal equity, experience, specialty, and training. The above salary range (or hiring range) represents the firm's reasonable estimate of the range of possible compensation at the time of posting. Search firm submissions are not requested nor considered for this position. About Foley Hoag Founded in 1943, Foley Hoag has grown into an award-winning, international law firm that focuses on innovative industries and high-stakes litigation. From our offices in Boston, Washington DC, New York, Denver, and Paris, more than 300 lawyers and 300 professionals in business services exhibit authentic collegiality, genuine respect for each other, and the drive to deliver exceptional client service. Since our founding, Foley Hoag has been a leader and catalyst for change in the legal industry and beyond. We value the diversity of perspectives and experiences that enrich our work and our world and seek to hire the best lawyers and business services professionals, regardless of religions, race, gender, or any other factor. We strive every day to ensure everyone at Foley Hoag feels valued through career development, affinity groups, mentorship programs, culture and community-building events and more. We offer a competitive compensation and benefits package, and a connected, challenging, professional, and fun place for you to thrive in the next chapter of your career. Terms and Conditions | By submitting this application, I acknowledge receipt of and agree to the terms of Foley Hoag's Privacy Statement. I certify that answers given herein are true and complete to the best of my knowledge. In the event of employment, I understand that false or misleading information given in my application constitutes grounds for immediate termination. I hereby authorize Foley Hoag LLP to investigate the information on this application, my references, work record, education and other matters related to my suitability for employment. Furthermore, I understand that just as I am free to resign at any time, Foley Hoag LLP reserves the right to terminate my employment at any time and for any reason. I understand that no representative of Foley Hoag LLP has the authority to make assurances to the contrary. Foley Hoag LLP uses Greenhouse as a platform for our recruiting and hiring activities. Greenhouse may collect and use personal data that I provide, after anonymizing the data, to train their AI large language models. By applying to Foley Hoag LLP, I consent to Greenhouse’s use of my data in this manner. Accessibility | Foley Hoag is committed to affording equal access to job opportunities to qualified applicants with disabilities. Individuals with a disability who require accommodation or assistance in the job application process for a posted position may contact BusinessServicesRecruiting@foleyhoag.com. This information will be treated as confidential and used only for the purpose of determining an appropriate accommodation for the interview process. Foley Hoag LLP is an equal opportunity employer. This means that Foley Hoag LLP considers applicants for employment, and makes employment decisions without unlawful regard to sex, race, color, religion, citizenship, national origin, ancestry, sexual orientation, gender identity, age, marital or domestic partner/civil union status, military service, or veteran status, disability, and any other characteristic covered by applicable federal, state or local nondiscrimination laws. It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability. We do not pay search firm or agency fees when speculative and unsolicited candidate profiles are submitted. Please be advised that at this time we are not considering new agreements with search firms/agencies not currently on our preferred supplier list for Business Services Professionals recruitment.

Title: Administrative Assistant - DEI Location: Boston Job Description: Foley Hoag seeks a highly organized, detail-driven Administrative Assistant to join the DEI team in our New York office. In this role, you’ll provide essential support across a wide range of DEI programs and initiatives: coordinating meetings and events, managing schedules, preparing materials, and handling day-to-day administrative operations with accuracy. The Administrative Assistant will be a motivated self-starter who notices the details, follows through, and exercises sound judgment. The ideal candidate will bring strong administrative skills and a proactive mindset. This hybrid role requires in-office presence in our New York office at least three days per week to foster collaboration and connection. The onsite expectation is Tuesday, Wednesday and Thursday of each week. Responsibilities - Assist with organizing meetings, including scheduling, sending reminders, organizing catering when necessary, securing room reservations, and coordinating A/V support. - Create and control slideshows and record minutes for DEI team meetings. - Oversee the processing of paperwork related to external DEI sponsorships, training, and conferences. - Order and purchase supplies and branded materials as needed. - Handle other administrative duties for the team, including processing of event/travel expenses and invoices, filing, and record-keeping. - Prepare reports by collecting and analyzing information. - Manage the Director’s calendar, including making appointments. - Prioritize inquiries and requests while troubleshooting conflicts; make judgments and recommendations to ensure smooth day-to-day engagements. - Maintain and update internal site information for the DEI team. - Research DEI best practices to keep firm practices current. - Perform other duties as assigned or requested by the DEI Director and/or members of the team. - Maintain professionalism and strict confidentiality with all materials and exercise discretion. Qualifications - At least one year of law firm or professional services administrative experience preferred. - Strong organizational skills, superb attention to detail, and self-direction. - Ability to multi-task, manage, and prioritize projects effectively. - Proficiency in Microsoft Office (Word, Excel, PowerPoint). - Proficiency in leveraging AI tools and technologies to enhance efficiency and work product. - Skill with design tools such as Canva to develop visually compelling presentations, marketing materials, and other professional graphics preferred. - Excellent oral and written communication skills. - Strong interpersonal skills, team-orientation, and the ability to interact effectively with personnel at all levels of the firm. - Flexibility and professionalism in responding to shifting demands. - Ability to exercise good judgment and to recognize and treat confidential information in a professional manner. - Bachelor’s degree preferred; equivalent professional work experience considered. Compensation range is $67,600 to $72,100 commensurate with related experience and qualification. The salary of the candidate selected for this role will be set based on a variety of factors, including but not limited to internal equity, experience, specialty, and training. The above salary range (or hiring range) represents the firm's reasonable estimate of the range of possible compensation at the time of posting. Search firm submissions are not requested nor considered for this position. About Foley Hoag Founded in 1943, Foley Hoag has grown into an award-winning, international law firm that focuses on innovative industries and high-stakes litigation. From our offices in Boston, Washington DC, New York, Denver, and Paris, more than 300 lawyers and 300 professionals in business services exhibit authentic collegiality, genuine respect for each other, and the drive to deliver exceptional client service. Since our founding, Foley Hoag has been a leader and catalyst for change in the legal industry and beyond. We value the diversity of perspectives and experiences that enrich our work and our world and seek to hire the best lawyers and business services professionals, regardless of religions, race, gender, or any other factor. We strive every day to ensure everyone at Foley Hoag feels valued through career development, affinity groups, mentorship programs, culture and community-building events and more. We offer a competitive compensation and benefits package, and a connected, challenging, professional, and fun place for you to thrive in the next chapter of your career. Terms and Conditions | By submitting this application, I acknowledge receipt of and agree to the terms of Foley Hoag's Privacy Statement. I certify that answers given herein are true and complete to the best of my knowledge. In the event of employment, I understand that false or misleading information given in my application constitutes grounds for immediate termination. I hereby authorize Foley Hoag LLP to investigate the information on this application, my references, work record, education and other matters related to my suitability for employment. Furthermore, I understand that just as I am free to resign at any time, Foley Hoag LLP reserves the right to terminate my employment at any time and for any reason. I understand that no representative of Foley Hoag LLP has the authority to make assurances to the contrary. Foley Hoag LLP uses Greenhouse as a platform for our recruiting and hiring activities. Greenhouse may collect and use personal data that I provide, after anonymizing the data, to train their AI large language models. By applying to Foley Hoag LLP, I consent to Greenhouse’s use of my data in this manner. Foley Hoag LLP is an equal opportunity employer. This means that Foley Hoag LLP considers applicants for employment, and makes employment decisions without unlawful regard to sex, race, color, religion, citizenship, national origin, ancestry, sexual orientation, gender identity, age, marital or domestic partner/civil union status, military service, or veteran status, disability, and any other characteristic covered by applicable federal, state or local nondiscrimination laws. It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability. We do not pay search firm or agency fees when speculative and unsolicited candidate profiles are submitted. Please be advised that at this time we are not considering new agreements with search firms/agencies not currently on our preferred supplier list for Business Services Professionals recruitment.

• Design, develop, and implement custom software applications and modules. • Design, build, and maintain efficient ETL/ELT processes for batch and real-time data. • Write clean, efficient, and maintainable code in relevant programming languages (e.g. Java, Python, PowerShell, .NET, JSON). • Integrate applications with third-party APIs and external data sources. • Develop and manage database schemas, tables, scripts, and stored procedures for both SQL, SharePoint, and other relational databases. • Troubleshoot, debug, and optimize application performance and data bottlenecks. Perform regular database monitoring and performance tuning. • Collaborate with data analysts, Knowledge and QA teams to define business requirements and ensure user satisfaction. • Implement data security measures and ensure compliance with data protection standards. • Participate in code reviews, testing (unit, integration), and maintain comprehensive documentation. • Stay updated with emerging technologies and industry trends in software and data development, new database technologies, and products.