EJF Real Estate Services

Project Manager, Construction Hybrid Remote • Washington, DC Job Type Full-time Description Who We Are Tracing our original history back to 1920, EJF Real Estate Services has been a family-owned, family-operated business focused on residential property management and real estate sales in the Washington DC metropolitan area for 30 years. Today, we are the largest DC-based property management company servicing hundreds of clients across the DMV. Our extensive market knowledge, hands-on industry experience, and best-in-class customer service work together to help communities thrive. What You Do The project management division provides an ancillary service to building’s under EJF’s property management, handling all capital improvement projects and providing oversight of claims against the building’s master insurance policy. Reporting to the Director of Project Administration, you will be responsible for overseeing the entire project life cycle, from initiation to completion, ensuring successful delivery within scope, budget, and timeline. This role requires experience as an Owner Representative managing projects involving exterior facades restoration, waterproofing, mechanical, electrical and plumbing systems and interior renovations. Requirements Project Planning and Execution - Develop comprehensive project plans outlining scope, objectives, deliverables, timelines, and resource requirements. - Execute and oversee the project, ensuring adherence to established timelines and budget constraints. Stakeholder Collaboration - Collaborate with community manager, site staff if applicable, contractors, and Association Boards to define project requirements and expectations. - Maintain effective communication channels to keep all stakeholders informed of project progress. Capital Project Management - Manage all aspects of capital projects, including budgeting, scheduling, resource allocation, and risk management. - Ensure compliance with relevant regulations, industry standards, and organizational policies. Risk Management - Identify, assess, and mitigate project risks, including those related to insurance claims. - Develop contingency plans to address potential project disruptions. Quality Assurance - Implement quality assurance processes to ensure project deliverables meet or exceed established standards. - Conduct regular reviews and audits to assess project performance. Budget Management - Develop and manage project budgets, tracking expenditures and ensuring cost control throughout the project life cycle. - Provide regular financial updates to relevant stakeholders. Qualifications - Bachelor's degree in Construction Management, Engineering, Architecture, Business, or a related field. - Proven experience (3-5 years) in project management as an Owner Representative, particularly in capital projects and mitigation and restoration projects covered by insurance. - Strong organizational and multitasking skills with attention to detail. - Excellent communication, negotiation, and problem-solving abilities. - Proficient in project management tools and software. - Advanced Degree or PMP, PMI-CP or CCM certification is preferred. - Knowledge of industry-specific regulations and standards in Washington, DC, Maryland and Virginia is preferred. What We Offer EJF offers eligible, full-time employees: - Comprehensive health benefits package - 401k plan with 4% company match & immediate vesting - 100% Employer-paid Life and Disability insurance - Flexible PTO & 13 observed holidays - Hybrid work (remote or in office as needed) - And much more… EJF is an equal opportunity employer and provides reasonable accommodation to qualified individuals with disabilities. All qualified applicants will receive consideration for employment without regard to any protected category under Federal law or laws of the District of Columbia. If you are an applicant that requires reasonable accommodation, please email us at hr@ejfrealestate.com. Salary Description $110,000-$120,000

• Provide hands-on guidance and performance oversight for Community Managers • Serve as a senior escalation point for complex operational and client-related matters, providing guidance and support to ensure effective resolution • Partner with the Associate Director on performance management, succession planning, and team capacity • Model best-in-class community management practices and professional standards • Design, implement, and continuously refine training programs • Deliver individualized coaching and mentoring to support skill development, confidence, and accountability • Establish and enforce consistent management standards, workflows, and service expectations • Collaborate closely with the Associate Director(s) to align development initiatives with organizational priorities • Provide regular insights on team performance, training effectiveness, and operational risks

• Coordinate federal, state, and local tax and compliance filings for an assigned group of associations • Partner with external auditors and tax preparers to ensure timely completion • Maintain filing calendars, documentation standards, and deadline tracking • Review completed returns for completeness and reasonableness prior to leadership approval • Track and help resolve tax notices, discrepancies, and reinstatements • Coordinate annual audit timelines, deliverables, and request tracking • Lead engagement letter workflows, data gathering, and draft review processes • Track audit adjustments (AJEs) and ensure approved entries are recorded accurately • Maintain clear audit status visibility for accounting leadership • Own onboarding and maintenance of required government tax and regulatory portals • Coordinate POA/authorization workflows for leadership signature when needed • Ensure recurring registrations are completed accurately and on schedule • Track tax-related payments and compliance items in partnership with AP/accounting teams • Track real property tax monitoring and documentation for applicable associations • Support allocation reviews, prorations, and year-end true-ups • Support accounting components of the annual budget cycle • Maintain budget templates and fee structures; flag issues for review • Confirm approved fee updates and budgets are entered correctly into systems

• Oversee the financial reporting and analysis for a portfolio of community associations • Ensure accurate monthly financials and guide Boards of Directors in understanding their financial positions • Partner with internal teams to resolve issues • Review general ledgers, statements of revenue/expenses, and balance sheets to resolve issues and correct errors • Serve as the primary financial resource for both internal team members and external clients (board members and association representatives) • Oversee and ensure completion of administrative tasks, including tax payments, end-of-year tax returns, and government filings • Support external audits for associations within the portfolio • Analyze and review loans, special assessments, and other financial obligations as required • Provide long-term financial planning guidance for capital projects • Attend weekly team meetings, set goals, and complete assigned tasks on time • Perform additional duties as assigned