Role Description The Executive Assistant (EA) provides high-touch, operationally focused support to leaders across Design & Construction and Legal. This role would support four Director-level leaders. This dynamic position requires the ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality. Core Duties & Responsibilities: - Manage and optimize complex calendars for assigned leaders, resolving scheduling conflicts proactively and ensuring efficient time management. - Complete a broad variety of daily administrative tasks, including making travel arrangements, preparing trip itineraries, completing expense reports, and organizing internal and external meetings across multiple time zones. - Collect and prepare standard documents and agendas for meetings; on occasion, attend key meetings to take notes. - Draft routine correspondences, announcements, and occasional presentations based on briefs from leaders. - Act as a reliable point of contact between leaders, team members, and external partners, routing inquiries and messages efficiently. - Assist with onboarding new hires by coordinating schedules, setting up initial meetings, and preparing standard welcome materials. - Partner with other administrative staff to support internal event logistics, such as team meetings, catering, and room setup. - Organize, update, and maintain digital files, trackers, and internal wiki pages. - Support daily team operations by handling basic data entry, tracking deadlines, and submitting Facilities or IT requests. - Support with basic spreadsheet updates and data entry, including tracking deadlines and updating contact lists. - Other duties as assigned. Qualifications - 3+ years of experience with executive level support. - Strong organizational and time-management skills with the ability to prioritize tasks from multiple leaders. - Proficiency with digital workplace tools (e.g., Google Workspace, Microsoft Office, shared drives). - Models a spirit of cooperation with team members, building a culture of collaboration and kindness. - Ability to effectively work independently. - Excellent communication and presentation skills. - Excellent verbal and written communication skills. - Strong analytical and critical thinking skills. - Proven experience with team building. - Ability to maintain confidentiality at all times. - Some travel may be required. - Working remote may be an option. Salary Range $50.49 — $60.58 USD Company Description We are an Equal Opportunity Employer and prohibit discrimination and harassment of any kind. We are committed to equal employment opportunities for all employees as well as providing them with a work environment free of discrimination and harassment. - Employment decisions are based on business needs, job requirements, and individual qualifications, without regard to race, color, religion or belief, or any other status protected by the laws or regulations in the various locations where we operate. - We encourage applicants from all ages and backgrounds.

• Schedule & Shift Coordination • Review daily and upcoming schedules • Support shift updates, call-outs, and coverage needs • Coordinate replacement coverage and communicate schedule changes • Confirm shift details, including time, location, and assigned employee • Maintain accurate scheduling records • Operations Support • Follow up on employee availability and attendance • Send reminders and operational updates • Maintain spreadsheets, trackers, and operational notes • Support additional day-to-day administrative tasks • Connecteam Administration • Review shifts, punches, and attendance information • Follow up on missing clock-ins and attendance issues • Update notes and scheduling details • Flag discrepancies requiring management review • Communication & Follow-Up • Communicate professionally with employees and managers in both English and Spanish • Escalate urgent issues such as no-shows, scheduling conflicts, or attendance concerns • Keep management informed about pending items and completed tasks

• Create and deliver various financial documents including bills, receipts, and invoices • Regularly update databases and records, organizing filing systems when needed • Process and monitor incoming and outgoing payments, ensuring each is accurately coded • Review and verify financial records for accuracy • Perform account reconciliation and audits as needed or requested • Report any financial discrepancies or other issues to upper management • Assist customers over the phone, by email, or in person by answering questions and resolving problems • Prepare reports for management on a [weekly/monthly/quarterly] basis or when requested • Provide the finance department with administrative support, including but not limited to answering phone calls, responding to emails, and preparing for meetings

• Administrar el cronograma del ejecutivo • Manejar la correspondencia del ejecutivo • Preparar análisis y asegurar la implementación de los objetivos de manera oportuna • Ser el punto de contacto para todas las comunicaciones • Interactuar con los clientes • Organizar citas, itinerarios de viaje, etc. • Producir informes para el ejecutivo • Mantener la información confidencial y segura • Administrar el inventario de suministros de oficina