• Create and deliver various financial documents including bills, receipts, and invoices • Regularly update databases and records, organizing filing systems when needed • Process and monitor incoming and outgoing payments, ensuring each is accurately coded • Review and verify financial records for accuracy • Perform account reconciliation and audits as needed or requested • Report any financial discrepancies or other issues to upper management • Assist customers over the phone, by email, or in person by answering questions and resolving problems • Prepare reports for management on a [weekly/monthly/quarterly] basis or when requested • Provide the finance department with administrative support, including but not limited to answering phone calls, responding to emails, and preparing for meetings

• Administrar el cronograma del ejecutivo • Manejar la correspondencia del ejecutivo • Preparar análisis y asegurar la implementación de los objetivos de manera oportuna • Ser el punto de contacto para todas las comunicaciones • Interactuar con los clientes • Organizar citas, itinerarios de viaje, etc. • Producir informes para el ejecutivo • Mantener la información confidencial y segura • Administrar el inventario de suministros de oficina

Role Description The role of the Executive Assistant is to support the Chief with calendaring logistics, planning, and execution to ensure that team meetings and events are executed with strong vision and contribute to a high-quality experience. The Executive Assistant will also manage the travel support for the Chief, Chief of Staff, and any necessary team members. The executive assistant also manages the financial responsibilities of the office of the Chief. The executive assistant provides front-line communications support for the Chief department by responding to e-mails, mail, and phone calls ensuring prompt responses with an incredible amount of judgment, confidentiality, and discretion. In addition to the regularly executed tasks above, the Executive Assistant will support the Chief of Staff with various project tasks to ensure goals and implementation are met. Qualifications - 5-7 years related experience. - Bachelor’s degree or higher; experience may be accepted in lieu of degree. Requirements - Financial matters for the Office of the Chief are managed with integrity, excellence, and diligence. - Understand the Chief voice to draft correspondence, presentations, and manage front-line communications. - Ensure the email inbox of Chief is categorized and organized and all emails receive appropriate timely response. - Manage Campus Operations team meeting logistics and take notes. Disseminate meeting notes and next steps and follow up on all agreed-to commitments and hold team members accountable to do the same. - Manage the Chief’s calendar by assisting with travel arrangements including flights, hotel, and car rentals and ensuring all meeting requests are reviewed and calendared. - Support the Chief of Staff’s key initiatives, projects, and events through timely task completion. - Provide excellent and timely internal and external customer service on behalf of the Chief. - Additional Duties as assigned. Benefits - Salaries for people entering this role typically fall between $58,400 and $67,200 commensurate with relevant experience and qualifications and in alignment with internal equity. - This role is also eligible for performance pay based on organizational performance and goal attainment. - Medical, dental, and vision plans. - Disability and life insurance. - Parenting benefits. - Flexible spending account options. - Generous vacation time. - Referral bonuses. - Professional development. - 403(b) plan. - Potential relocation stipend to defray the cost of moving for this role, if applicable.

Role Description The Executive Assistant role provides essential administrative support to the CEO and other senior leaders by managing calendars, travel arrangements, email correspondence, and meeting coordination. The position includes responsibility for basic bookkeeping in Xero, CRM data management and internal communications, as well as liaison with external stakeholders to ensure efficient day-to-day operations for the CEO. Key Responsibilities: - Executive (Founder) Support - Manage and prioritise executive inbox, including drafting replies and flagging urgent matters. - Manage calendar. - Schedule and coordinate appointments, meetings, calls and events with internal team, partners and external stakeholders. - Arrange travel bookings including flights, accommodation, and itineraries. - Prepare daily/weekly task lists and reminders. - Help protect focus time by handling interruptions and logistics. - Transcribe meetings and prepare accurate minutes and action items. - Operations and Administrative Support - Assist with general business admin and workflow coordination. - Help maintain and improve internal processes and systems. - Support documentation, file organisation and digital workspace management. - Follow up on action items from meetings. - CRM & Communications Support - Maintain and update CRM (Zoho Bigin), ensuring data accuracy and integrity. - Assist with email campaigns, newsletters and mailouts. - Prepare, edit, and format documents, reports, and presentations. - Marketing - Support LinkedIn marketing, including publishing LinkedIn posts. - Assist with creating branded visuals using Canva. - Support creation of website and newsletter content. - Coordinate with external marketing support. - Coordinate with external website support. - Bookkeeping and Financial Administration - Perform basic bookkeeping tasks in Xero including data entry and reconciliation. - Track expenses. - Help maintain financial records. - Support invoice and payment tracking (in coordination with accountant). - Team Support - Light admin support for General Manager and sales team. - Process timesheets and prepare regular reports. - Undertake ad hoc tasks as required. Qualifications - At least 3 years of experience in an executive assistant, personal assistant, or senior administrative support role. - High level of proficiency in Google Workspace or Microsoft Office. - Experience with bookkeeping software (Xero or similar) and basic understanding of accounting principles. - Experience with CRM systems (Zoho Bigin or similar). - Experience with Canva for brochures and presentations. - Strong written and verbal English communication skills, with excellent attention to detail and accuracy. - Demonstrated ability to handle confidential and sensitive information with discretion and professionalism. - Excellent organisational and time management skills, with ability to work independently in a remote environment. - Reliable internet connection and appropriate home office setup for remote work. - Comfortable working with technical teams and information. Requirements - Xero. - Zoho Bigin CRM. - Google Workspace. Benefits - Leaves entitlement, HMO and life insurance upon hire! - Outstanding career-development opportunities. - Amazing work-life culture. - Comprehensive benefits crafted to support work-life harmony. Company Description At Deployed, we truly believe that our team is the core highlight of our brand. With our goal of being a top business partner for our global clients, we take it as a responsibility to build a diverse, inclusive, and growth-oriented work environment where employees of all backgrounds and lifestyles feel a sense of belonging, mutual respect, and kindness.