Role Description This position is part of the event production team and will report to the Production Resource Manager, not venue based. The Production Coordinator contributes to production efforts through coordination of both internal and external projects. This role manages logistical and administrative tasks efficiently and effectively while contributing to the success of the Production Department by maintaining accurate records, completing assigned job duties in a timely manner and seeking out new ways to support team members. Key Job Responsibilities - Assist in timesheet completion and tracking project related hours. - Partner with Producers and Production Managers on event logistics. - Support the show team (Producer, PM) with owning the kick-off & tie down meetings, scheduling client and show team calls. - Create and maintain electronic show folders / channels (project management tools) from each project’s inception, file past show folders and maintain directory. - Travel coordination for show crews. - Track tasks, milestones and deadlines within the project management tool. - Assist in collection and organization of show related content (graphic files, video files and still photos). - Regular travel and show-site support required. - Attend pre and post-show meetings for job sign off. - Assist in completion of post-show reports. - Assist in completion and verification of deliverables, media, etc. - Completion of expense reports and finalizing job related expenses. - Perform other duties as assigned. Qualifications - Bachelor’s Degree or equivalent experience. - 2+ years of Production or Show Experience preferred. - Excellent communication skills including written, oral and presentation. - Ability to listen carefully, respond intelligently and follow up appropriately and consistently. - Position requires computer knowledge. - Self-motivated, self-starter, sense of urgency, personable and team oriented. - Detail and service oriented with strong organizational skills. - Ability to consistently meet deadlines. - Experience in administrative functions preferred. Competency Group - Deliver World Class Service - Hospitality - Ownership - Do The Right Thing - Instills Trust - Safety Conscious - Drive Results - Action Oriented - See The Big Picture - Tech Savvy - Value People - Communicates Effectively Physical Requirements - Sitting: 4-5 hours per day - Standing: 0-1 hours per day - Walking: 0-1 hours per day - Stooping: 0-1 hours per day - Crawling: 0-1 hours per day - Kneeling: 0-1 hours per day - Bending: 0-1 hours per day - Reaching (above your head): 0-1 hours per day - Climbing: 0-1 hours per day - Grasping: 0-1 hours per day Lifting Requirements - Lifting 0 - 15 lbs: Occasionally - Lifting 16 – 50 lbs: Rarely - Lifting 51 - 100 lbs: Rarely - Lifting Over 100 lbs: Never Carrying Requirements - Carrying 0 - 15 lbs: Occasionally - Carrying 16 – 50 lbs: Rarely - Carrying 51 - 100 lbs: Rarely - Carrying Over 100 lbs: Never Auditory/Visual Requirements - Close Vision: Continuously - Distance Vision: Continuously - Color Vision: Continuously - Peripheral Vision: Continuously - Depth Perception: Continuously - Hearing: Continuously Pushing/Pulling Requirements - Pushing/Pulling 0 - 15 lbs: Occasionally - Pushing/Pulling 16 – 50 lbs: Rarely - Pushing/Pulling 51 - 100 lbs: Rarely - Pushing/Pulling Over 100 lbs: Never Work Environment Work is performed primarily in an office environment. Working times may include irregular hours and on-call status including days, evenings, weekends, and holidays. Team members must adhere to appearance guidelines as defined by Encore based in an office environment and when traveling, on an individual venue or a representation of venues in that city or area.