• Provide daily administrative support to Company leadership • Manage and organize electronic records, calendars, and shared drives • Schedule meetings and prepare agendas and supporting materials • Develop, implement, and continuously improve office policies and procedures • Track organizational deadlines and ensure timely completion of administrative and compliance activities • Identify opportunities to improve workflows, efficiency, and organizational systems • Lead recruiting, hiring, and onboarding processes for new employees • Process bi-weekly payroll using Gusto • Ensure compliance with multi-state payroll tax and employment regulations • Monitor employee adherence to Company policies • Coordinate employee performance reviews, training, and professional development • Process employee status changes and terminations • Manage relationships with vendors and contractors, including onboarding • Oversee accounts payable in QuickBooks Online (QBO) • Prepare and file annual 1099s • Manage state tax payments and required financial reporting • Prepare and submit monthly grant and contract invoices with all required supporting documentation • Track software subscriptions and contract renewals • Record accounts receivable and monitor incoming payments • Track and reconcile Company credit card transactions • Maintain the weekly cash flow projection • Collaborate with the Fractional CFO and external CPA to ensure compliance with accounting, tax, and reporting requirements • Maintain complete, accurate, and audit-ready financial records

Role Description We are looking for a highly organized and detail-oriented Administrative Assistant to support our operations team by managing the permit research and submission process from start to finish. This includes: - Researching permit requirements - Communicating with U.S. government offices - Coordinating with customers - Submitting permit applications - Tracking projects through completion This is not a general administrative or data entry role. The work requires exceptional accuracy, independent judgment, and strong written and verbal communication skills in English. You will work directly with U.S.-based Operations Leads while communicating with government offices on behalf of customers. Qualifications - At least 2 years of experience in an Administrative Assistant, BPO, Virtual Assistant, Operations, or similar administrative role. - Strong English communication skills, both written and spoken. - High attention to detail. - Organized and self-directed, with the ability to manage multiple open tasks independently. - Comfortable using AI tools and understands when information should be verified manually. - Reliable equipment: laptop or desktop with an Intel Core i5 processor or better, minimum 8GB RAM, stable internet connection with a backup option, and a noise-canceling microphone or headset. Requirements - 40 hours per week, Monday through Friday. - Night shift: 9:00 PM – 5:00 AM (local time, aligned with U.S. business hours). - Independent Contractor position (no benefits or PTO). - Pay: USD $3.50–$7.00/hour , depending on experience and location. Company Description

Role Description We are looking for a highly organized and detail-oriented Administrative Assistant to support our operations team by managing the permit research and submission process from start to finish. This includes: - Researching permit requirements - Communicating with U.S. government offices - Coordinating with customers - Submitting permit applications - Tracking projects through completion This is not a general administrative or data entry role. The work requires exceptional accuracy, independent judgment, and strong written and verbal communication skills in English. You will work directly with U.S.-based Operations Leads while communicating with government offices on behalf of customers. Qualifications - At least 2 years of experience in an Administrative Assistant, BPO, Virtual Assistant, Operations, or similar administrative role. - Strong English communication skills, both written and spoken. - High attention to detail. - Organized and self-directed, with the ability to manage multiple open tasks independently. - Comfortable using AI tools and understands when information should be verified manually. - Reliable equipment: laptop or desktop with an Intel Core i5 processor or better, minimum 8GB RAM, stable internet connection with a backup option, and a noise-canceling microphone or headset. Requirements - 40 hours per week, Monday through Friday. - Night shift: 9:00 PM – 5:00 AM (local time, aligned with U.S. business hours). - Independent Contractor position (no benefits or PTO). - Pay: USD $3.50–$7.00/hour , depending on experience and location. Benefits - By applying to this position, we’ll create your Simera Professional Key (SPK) — a unique key that helps you connect with employers, stand out, and secure the right match. - If you'd also like to apply to multiple jobs that match your experience, create your account and complete your profile to get discovered by hundreds of employers around the world. Company Description For more information, please visit our website.

Role Description We are looking for a highly organized and detail-oriented Administrative Assistant to support our operations team by managing the permit research and submission process from start to finish. This includes: - Researching permit requirements - Communicating with U.S. government offices - Coordinating with customers - Submitting permit applications - Tracking projects through completion This is not a general administrative or data entry role. The work requires: - Exceptional accuracy - Independent judgment - Strong written and verbal communication skills in English You will work directly with U.S.-based Operations Leads while communicating with government offices on behalf of customers. Qualifications - At least 2 years of experience in an Administrative Assistant, BPO, Virtual Assistant, Operations, or similar administrative role. - Strong English communication skills, both written and spoken. - High attention to detail. - Organized and self-directed, with the ability to manage multiple open tasks independently. - Comfortable using AI tools and understands when information should be verified manually. - Reliable equipment: laptop or desktop with an Intel Core i5 processor or better, minimum 8GB RAM, stable internet connection with a backup option, and a noise-canceling microphone or headset. Requirements - 40 hours per week, Monday through Friday. - Night shift: 9:00 PM – 5:00 AM (local time, aligned with U.S. business hours). - Independent Contractor position (no benefits or PTO). - Pay: USD $3.50–$7.00/hour , depending on experience and location. Company Description