Legal Administrative Assistant Seattle, Washington At Wilson Elser, we are redefining what it means to work at a national law firm. With more than 1,400 attorneys across 46 offices nationwide, we are recognized among the top 100 law firms by The American Lawyer and ranked #36 in the National Law Journal’s survey of the nation’s largest law firms. Our continued success is built on a culture of collaboration, innovation, client service, and mutual respect. We are committed to fostering an environment where employees are empowered to grow their careers, contribute meaningfully, and thrive professionally. Our firm is committed to attracting and retaining professionals who value each other and the service we provide by embracing Teamwork, Collaboration, Client Service, and Innovation. If you are a motivated professional looking for a long-term fit where you can grow in a role, and will be valued and empowered, then we invite you to apply to our Legal Administrative Assistant position in our Seattle Office. This position offers a flexible, hybrid working arrangement. The Position We are seeking a Legal Administrative Assistant to provide administrative and litigation support to a team of attorneys within a fast-paced law firm environment. This role plays a key part in managing case matters, coordinating filings and calendars, and ensuring seamless communication to support the delivery of high-quality legal services. Key Responsibilities: - Provide support and administrative assistance to attorneys and colleagues - Coordinate new matter openings and closings, including conflict checks, engagement letters, and file management - Prepare, format, proofread, and edit legal documents and court filings, including tables of contents and tables of authorities - File documents in state, federal, and appellate courts using electronic filing applications (e.g. File & ServeXpress) - Communicate with court personnel regarding procedures, rules, and deadlines. - Manage incoming mail, notices, and document distribution. - Maintain electronic and client files within the document management system - Maintain case calendars (hearings, depositions, mediations, deadlines) and distributed daily/weekly appearance reports. - Enter attorney time and assist with billing support, client budgets, and billing inquires - Prepare expense reports and assist with travel arrangements - Manage vendor invoices, reimbursements and check requests. - Assist with client billing inquiries, budgets, appeals and collections - Support additional projects operational initiatives as needed Qualifications: - High school Diploma or equivalent required - 3+ years of administrative experience, preferably within a law firm or litigation environment - Familiarity with legal terminology, document formatting and court procedures - Experience with electronic filing systems preferred - Professional communication skills when interacting with attorneys, colleagues, clients, courts, and vendors - Strong organizational skills with the ability to manage multiple deadlines - Ability to maintain strict confidentiality - Comfortable working in an in-office/hybrid environment Wilson Elser offers a competitive salary and benefits package designed to support our attorneys both professionally and personally. A variety of factors are considered in making compensation decisions, including but not limited to experience, education, licensure and/or certifications, geographic location, market demands, other business and organizational needs, and other factors permitted by law. Final salary wages offered may be outside of this range based on other reasons and individual circumstances. This position is considered full-time and therefore qualifies for benefits including 401(k) retirement savings plan, medical, dental, vision, disability, and life insurance. Details of participation in these benefit plans will be provided if an employee receives an offer of employment. Salary Range: $87,000 - $92,000 USD Why Should You Apply? - Benefits: Outstanding benefits package, including 401k match and generous PTO plan - Career Growth: Ample opportunities for professional development and advancement - Employee Perks: Access to corporate discount plans and other benefits

Role Description This role will support leadership and teams by managing administrative workflows, coordinating activities, and ensuring adherence to internal processes and regulatory requirements. The ideal candidate brings strong attention to detail, training support experience, and the ability to manage multiple priorities in a fast-paced environment. Key Responsibilities - Provide administrative and operational support to leadership and functional teams - Manage calendars, schedule meetings, and coordinate logistics across internal and external stakeholders - Prepare, edit, and maintain reports, including compliance tracking and operational performance documentation - Maintain organized filing systems for audit-ready documentation and regulatory compliance records - Support training coordination, including onboarding materials, scheduling sessions, and tracking completion - Assist in process documentation, updates, and improvements to ensure operational efficiency - Monitor workflows, track deadlines, and follow up on action items to ensure completion - Coordinate communication between departments and support resolution of operational issues - Compile data and assist with reporting related to quality assurance, compliance, and productivity - Handle confidential information with a high degree of professionalism and discretion Qualifications - 3–7+ years of administrative, operations, or business support experience - Experience in regulated environments (e.g., banking, financial services, healthcare, or compliance-driven industries) - Strong knowledge of administrative coordination, reporting, and documentation practices - Proficiency in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint) - Experience supporting training programs, process improvement, or project coordination - Excellent organizational, communication, and multitasking skills - High attention to detail and ability to work independently Preferred Qualifications - Experience with process improvement, quality assurance, or reporting initiatives - Prior experience supporting call center or operations teams - Familiarity with regulatory frameworks such as BSA, KYC, CIP, or related compliance programs Key Competencies - Organizational excellence and workflow management - Strong written and verbal communication - Process improvement mindset - Critical thinking and problem-solving - Collaboration and stakeholder engagement - Time management and prioritization - Confidentiality and ethical judgment Location Work@Home USA, United States of America

Role Description The primary purpose of your job position is to assure that medical records are maintained in accordance with federal and state guidelines, as well as in accordance with our established policies and procedures, to assure that a complete medical records program is maintained. As Team Assistant, you are delegated the administrative authority, responsibility, and accountability necessary for carrying out your assigned duties. Every effort has been made to identify the essential functions of this position. However, it in no way states or implies that these are the only duties you will be required to perform. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or is an essential function of the position. Duties & Responsibilities - Assist in planning, developing, organizing, implementing, evaluating, and directing the medical records section in accordance with established policies and procedures. - Assist in establishing procedures for the collection, coding, indexing, and filing/retrieving of medical records. - Assist the Administrative staff as required. - Advise the administrator on federal and state laws concerning medical records. - Review discharge and death records, as well as records on the nursing units. - Review department policies and procedures, at least annually, and participate in making recommended changes. - Collect, assemble, check, and file resident charts and personnel records as necessary. - Ensure that incomplete records/charts are returned to nursing service for correction. - Assist in developing procedures to ensure records are properly assembled, coded, signed, indexed, etc., before filing. - Ensure established policies and procedures for the medical records section are followed by all personnel. - Assist in establishing procedures to ensure that charts/records are not taken from the section except as authorized. - Periodically check records to assure this policy is being followed. - Assist in maintaining a record of authorized information taken from charts/records. - Abstract information from records as authorized/required for insurance companies, Medicare, etc. - Assist in indexing medical records as necessary. - Ensure that registries are properly maintained for admission and discharge of patients. - Prepare medical records for court trials as required. - Assume the authority, responsibility, and accountability of the medical records. - Assist in the development and implementation of written medical records policies and procedures. - Devote such time, energy, and skill necessary to maintain accurate medical records. - Provide written, dated, and signed reports to the administrator of each consultation visit. - Obtain and maintain a suitable professional liability and malpractice insurance policy. - Other related duties and responsibilities that may become necessary or appropriate. - Follow written and oral instructions. - Maintain patience, tact, cheerful disposition, and enthusiasm. - Must comply with all training requirements. Committee Functions (IDG) - Collect and assemble/compile records for committee review, as requested, and prepare reports for staff/other committees as directed. - Attend such meetings as may be necessary or appropriate. - Serve on various committees of the facility as appointed by the administrator. Personnel Functions - Develop and maintain a good working rapport with inter-department personnel, as well as other departments within the facility. - Assist in the recruitment and selection of department personnel as necessary or as may be requested. - Conduct departmental performance evaluations in accordance with the facility’s policies and procedures. Staff Development - Assist in the orientation program for all personnel in accordance with our policies and procedures. - Assist in the development of and participate in in-service educational classes and on-the-job training programs. - Attend and participate in workshops, seminars, etc., as necessary. - Develop and participate in in-service training programs for nursing services and other related services. Safety and Sanitation - Report all unsafe/hazardous conditions, defective equipment, etc., to the administrator. - Ensure that work areas are clean and that records are properly stored. - Ensure that records of occupational exposure are maintained in a confidential manner. Patient Rights - Maintain confidentiality of all pertinent resident care information to assure patient rights are protected. Working Conditions - Works in office areas as well as throughout the facility. - Moves intermittently during working hours. - Is subject to frequent interruptions. - Works beyond normal working hours, weekends, and holidays and on other shifts/positions as necessary. - Is subject to call-back during emergency conditions. - Attends and participates in continuing educational programs. - Is subject to injury from falls, burns from equipment, odors, etc. - Is subject to exposure to infectious waste, diseases, conditions, etc. - Communicates with nursing personnel and other department personnel. - Is subject to hostile and emotionally upset residents, family members, personnel, visitors, patients, etc. - Is involved with residents, family members, personnel, visitors, government agencies, and personnel, patients, etc., under all conditions and circumstances. - May be subject to the handling of and exposure to hazardous chemicals. Requirements - Must possess, as a minimum, a high school diploma. - Preferred to have a minimum of 1-2 years experience in medical records of a health care facility. - Must be able to read, write, speak, and understand the English language. - Must possess the ability to make independent decisions when circumstances warrant such action. - Must possess the ability to deal tactfully with personnel, residents, visitors, and the general public. - Must be knowledgeable of medical terminology, laws, and regulations as they pertain to long-term care. - Must possess the ability to work harmoniously with other personnel. - Must possess the ability to minimize waste of supplies, misuse of equipment, etc. - Must possess the ability to seek out new methods and principles and be willing to incorporate them into existing practices. - Be able to follow written and oral instructions. - Be knowledgeable in micro-computers, data input and output. - Must be able to relate information concerning a resident’s condition. - Must not pose a direct threat to the health or safety of other individuals in the workplace.

• Performs a variety of administrative and clerical tasks • Provides professional support to one or more Managers and their direct reports • Supports the execution of strategic initiatives • Analyzes data and information to provide insights and recommendations • Leads the planning, coordinating and implementing department events. • Manages and monitors calendars and upcoming events. • Processes invoices for payment in adherence with documented processes and guidelines • Tracks expenses to ensure they stay within budget.