Role Description We are seeking a highly organized, tech-savvy Legal Assistant/Paralegal to provide critical document and deal-flow support in a high-volume transactional aviation practice. This role is ideal for someone who thrives in fast-paced environments and enjoys precision-driven deal work. The right candidate will play a central role in ensuring transaction documents are properly formatted, organized, executed, and tracked. - Format, revise, and finalize complex transactional documents in Microsoft Word - Break apart and organize appended and ancillary documents - Manage document execution processes (signature pages, execution versions, closing sets) - Manipulate PDFs in Adobe Acrobat (merge, split, bookmark, redact, convert) - Convert and prepare clean execution-ready documents - Organize files in file storage sites like SharePoint and NetDocuments - Track deal flow and maintain structured transaction records - Ensure high responsiveness to ongoing deal activity Qualifications - Advanced Microsoft Word skills (styles, formatting, document structuring) - Strong Adobe Acrobat proficiency - Experience supporting asset finance, aviation, banking or similar practices preferred - Experience with document management systems (SharePoint; NetDocuments preferred) - Ability to manage multiple active transactions simultaneously - Exceptional organization and attention to detail - Strong sense of urgency and responsiveness - Comfort working alongside AI tools and workflow Ideal Candidate Profile - Comfortable in high-performance law firm environments - Technically proficient and process-driven - Calm under deadline pressure - Highly reliable and structured - Able to anticipate document needs in fast-moving transactions Why This Role Is Unique - You will support a senior finance partner with a background in elite global markets work, operating in a sophisticated and international transactional practice. - This is an opportunity to work at the center of complex asset finance deals and gain exposure to high-level finance transactions. - At Sterlington, we believe that world-class talent has no boundaries. We are committed to fostering a diverse and inclusive environment where unique perspectives are valued and every individual has the opportunity to thrive. - We encourage all qualified candidates to apply.

• Provide administrative, logistical, and clerical support to attorneys and paralegals. • Serve as a point of contact for client communications, including calls, emails, and follow-ups. • Manage and triage email inboxes to ensure timely responses and proper routing. • Coordinate service of process, including arranging, confirming, and tracking service. • Handle calendaring and deadline entry at the direction of attorneys or paralegals. • Schedule meetings, hearings, depositions, mediations, and client consultations. • Arrange logistics for depositions, mediations, and hearings, including court reporters, videographers, Zoom links, conference rooms, and confirmations. • Assist with dictation by transcribing attorney notes or recorded instructions. • Maintain CRM systems and client files, including organizing, uploading, and updating records. • Prepare basic documents such as cover letters, transmittal letters, signature pages, envelopes, and labels. • Create case summaries from notes, transcripts, or documents. • Perform basic document formatting and cleanup (Word and Excel), including template preparation, spacing, grammar review, and signature coordination. • Order supplies and assist with general administrative errands for the practice.

• Maintain and update client records in Clio Grow and Clio Manage • Support client intake and onboarding processes • Contact existing clients regarding case updates • Answer incoming phone calls and manage client inquiries • Support daily administrative and client service tasks within the firm • Ensure timely follow up and consistent client engagement • Coordinate communication between clients and the legal team • Assist in the preparation and sending of invoices • Follow up with clients regarding invoices and trust related requests • Book new client consultations and manage scheduling.

Role Description We're looking for a detail-oriented Medical Records & Charting Virtual Assistant to support a busy medical aesthetics practice by ensuring patient charts are accurate, complete, and submitted on time. This role is ideal for someone who thrives in a fast-paced healthcare environment, understands the importance of HIPAA compliance, and enjoys working with medical documentation and digital systems. - Upload edited patient photos into Moxie EHR while maintaining accurate documentation and HIPAA compliance. - Edit patient photos by removing backgrounds using the practice's RX application. - Upload AI-generated clinical notes from ScrapScriber into the appropriate patient charts. - Ensure all patient documentation, including photos and notes, is complete, accurate, and properly attached to the correct medical record. - Complete all charting within the required 24-hour turnaround time following patient appointments. - Maintain the integrity and confidentiality of patient medical records at all times. - Work efficiently across multiple healthcare platforms, including: RX App, Moxie Electronic Health Records (EHR), ScrapScriber. - Help streamline clinic operations by reducing the administrative workload of the operations team. Qualifications - Previous experience working in a medical or healthcare environment. - Experience using Electronic Health Record (EHR) systems (Moxie experience is a plus). - Strong understanding of HIPAA regulations and patient confidentiality. - Experience handling medical documentation and patient records. - Photo editing skills, particularly background removal. - Excellent attention to detail and organizational skills. - Ability to meet strict deadlines consistently. - Strong computer literacy and the ability to learn new software quickly. - Ability to multitask across several applications and systems. - Excellent communication and time management skills. - Experience supporting a medical spa, aesthetics clinic, or cosmetic practice is highly preferred. - Willingness to work exclusively with our practice during scheduled hours. Requirements - Must be proficient in speaking and writing English very clearly. - Must have relevant work experience. - Be able to submit an NBI clearance and/or Local Police Clearance background check before onboarding (mandatory). - Must be available for video meetings with your camera on (when needed). Technical Requirements - Device: Reliable laptop or desktop computer. - Internet: High-speed connection (minimum 25 Mbps). - Audio: Noise-canceling headset. - Video: Webcam for virtual meetings. - Workspace: Quiet, professional environment. Benefits - Dedicated HR & Contractor Support Team: Access to world-class support for questions, guidance, contract matters, and client communication. - Premium VPN Access (Optional): A secure VPN license can be provided upon request to enhance privacy and security for client-related tasks. - HIPAA & Cybersecurity Training + Certification (Provided): Access to our internal HIPAA compliance training, cybersecurity modules, and certification to help you confidently handle PHI for U.S. healthcare clients. - Top 1% VA Performance Training: Access to our proprietary training on communication, client management, productivity systems, and best practices to help you become a top-performing VA and increase long-term client retention. - Client-Approved U.S. Holidays: Contractors may take U.S. holidays off according to the client’s needs and schedule. - Client-Approved Paid or Unpaid Time Off: Time off may be granted by your client. Paid time off is optional and only if offered by the client. - Access to Tools & Resources: Templates, workflow guides, productivity tools, and client-specific SOP support to help you perform at your best. - Optional Performance-Based Incentives: Some clients may offer bonuses, incentives, or increased hours based on your performance.