Mapping America's Retirement Success One Plan At A Time
Document Specialist
Location
United States
Posted
1 day ago
Salary
$70K - $90K / year
Seniority
Senior
Job Description
Document Specialist
MAP Retirement
• Draft and amend plan documents, including adoption agreements, plan amendments, loan policies, SPDs, and SMMs, for new and existing qualified retirement plans (401(k), 401(a), 403(b), 457(b), PEPs and MEPs). • Prepares plan review outlines and suggests plan design and/or administrative changes for clients to simplify administration and reduce design complexity. • Oversee plan installations and conversions, including intake review, data validation, and document preparation. • Ensure documents comply with current IRS, ERISA, and DOL regulations and internal service standards. • Complete assigned projects and document requests within specified service timeframes for Start-Up and Takeover Plans as well as Amendments/Restatements. • Serve as a subject matter resource for plan design and compliance; escalate complex issues to leadership as appropriate. • Support sales team and consultants during pre- and post-sale activities with plan-related documentation. • Perform peer reviews of documents and assist with training and coverage for team members as appropriate with experience, as needed. • Track and update project status within workflow systems (e.g., PensionPro, FT Williams, Pipeline). • Evaluate and recommend process enhancements to improve service delivery and operational efficiency. • Archive client correspondence and documentation in alignment with firm practices. • Participate in team meetings, training sessions, compliance projects, and firm-wide initiatives. • Maintain up-to-date technical knowledge through webinars, certifications, and other professional development. • Serve as a primary contact for internal clients; respond to inquiries via Teams, email, or phone. • Collaborate with Account Managers, New Business Team, and leadership to ensure a smooth and compliant onboarding experience.
Job Requirements
- Strong working knowledge of IRS/DOL rules and regulations applicable to retirement plans.
- Experience drafting pre-approved and custom plan documents using web-based vendor platforms.
- Ability to handle legislative restatements and document updates subject to IRS deadlines.
- Experience with Pooled Employer Plans (PEPs) a plus.
- Experience with Self Correction Program (SCP) and Voluntary Correction Program (VCP) under EPCRS a plus.
Benefits
- Medical, Dental & Vision — we cover 80% for employees, 50% for dependents
- 401(k) with safe harbor contributions
- Generous open PTO policy
- Life insurance, FSA & HSA
- Ongoing industry training and professional development
Related Guides
Related Categories
Related Job Pages
More General Jobs
• Conduct in-depth in-person and telephonic meetings with potential new clients to perform a needs analysis • Maintain a tracking system to monitor leads, new clients, and referral sources • Enter client data in the case management system • Follow up with potential new clients who have not yet retained us • Find and participate in networking activities on behalf of the Firm • Work with the Marketing Assistant to plan networking activities for the staff and Owner • Produce weekly lead conversion and cost of acquisition reports for review with the Owner. • Oversee the smooth transition of new cases to the legal team • Manage client feedback and reviews
• Acts as primary point of contact for identified customers and builds strong, collaborative relationships • Understands key elements of the business agreement with each customer • Develops and executes account plans capturing the product, color and services needs of the customer • Understands and accurately communicates the values and benefits of Axalta product, color, and services • Follows-up on issues in a timely manner and identifies and advises on process improvements to alleviate roadblocks facing the customer • Effectively prioritize tasks and contributes to regional team’s expected results for revenue, profitability, customer retention, and distributor management with a high sense of urgency • Maintains accurate account information and contact data in SalesForce (SFDC)
• Assist union members who have requested their benefits package • Communicate professionally to ensure clients receive the coverage they qualify for • Build and maintain relationships with new and existing members • Work independently while contributing to team performance goals • Adapt to new training, tools, and strategies in a fast-paced environment
• Assist clients in securing their benefits • Provide hands-on training with a dedicated supervisor • Participate in weekly training sessions with the organization’s owner


