MAP Retirement logo
MAP Retirement

Mapping America's Retirement Success One Plan At A Time

Document Specialist

GeneralGeneralFull TimeRemoteSeniorTeam 51-200Since 1997H1B No SponsorCompany SiteLinkedIn

Location

United States

Posted

1 day ago

Salary

$70K - $90K / year

Seniority

Senior

Bachelor DegreeEnglish

Job Description

Document Specialist

MAP Retirement

• Draft and amend plan documents, including adoption agreements, plan amendments, loan policies, SPDs, and SMMs, for new and existing qualified retirement plans (401(k), 401(a), 403(b), 457(b), PEPs and MEPs). • Prepares plan review outlines and suggests plan design and/or administrative changes for clients to simplify administration and reduce design complexity. • Oversee plan installations and conversions, including intake review, data validation, and document preparation. • Ensure documents comply with current IRS, ERISA, and DOL regulations and internal service standards. • Complete assigned projects and document requests within specified service timeframes for Start-Up and Takeover Plans as well as Amendments/Restatements. • Serve as a subject matter resource for plan design and compliance; escalate complex issues to leadership as appropriate. • Support sales team and consultants during pre- and post-sale activities with plan-related documentation. • Perform peer reviews of documents and assist with training and coverage for team members as appropriate with experience, as needed. • Track and update project status within workflow systems (e.g., PensionPro, FT Williams, Pipeline). • Evaluate and recommend process enhancements to improve service delivery and operational efficiency. • Archive client correspondence and documentation in alignment with firm practices. • Participate in team meetings, training sessions, compliance projects, and firm-wide initiatives. • Maintain up-to-date technical knowledge through webinars, certifications, and other professional development. • Serve as a primary contact for internal clients; respond to inquiries via Teams, email, or phone. • Collaborate with Account Managers, New Business Team, and leadership to ensure a smooth and compliant onboarding experience.

Job Requirements

  • Strong working knowledge of IRS/DOL rules and regulations applicable to retirement plans.
  • Experience drafting pre-approved and custom plan documents using web-based vendor platforms.
  • Ability to handle legislative restatements and document updates subject to IRS deadlines.
  • Experience with Pooled Employer Plans (PEPs) a plus.
  • Experience with Self Correction Program (SCP) and Voluntary Correction Program (VCP) under EPCRS a plus.

Benefits

  • Medical, Dental & Vision — we cover 80% for employees, 50% for dependents
  • 401(k) with safe harbor contributions
  • Generous open PTO policy
  • Life insurance, FSA & HSA
  • Ongoing industry training and professional development

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