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Executive Assistant
Location
California
Posted
108 days ago
Salary
0
Seniority
Senior
Job Description
Executive Assistant
ArmorCode Inc.
• Own the CEO's calendar end-to-end — prioritizing, scheduling, and protecting time across internal meetings, external commitments, board interactions, investor calls, and personal obligations. • Anticipate conflicts, manage competing priorities proactively, and ensure the CEO is always prepared with pre-reads and agendas. • Coordinate across US and India time zones, managing global scheduling complexity with minimal friction. • Build and enforce a time-blocking system that aligns the CEO's daily schedule with strategic priorities. • Manage the CEO's email inbox — triaging, drafting responses, flagging urgencies, and ensuring nothing falls through the cracks. • Draft high-quality communications on behalf of the CEO including memos, board updates, investor correspondence, and all-hands messages. • Serve as the first point of contact for executives, investors, board members, and VIP external parties reaching out to the CEO. • Maintain an organized, searchable filing system for all CEO-level communications and documents. • Plan and execute complex domestic and international travel itineraries — flights, hotels, ground transportation, visas, and contingency plans. • Manage cross-functional action items coming out of CEO meetings — following up with stakeholders and ensuring accountability. • Prepare board decks, investor materials, and briefing documents in collaboration with relevant teams. • Conduct research and synthesize information on topics the CEO needs to be briefed on — market trends, competitor activity, key accounts, etc. • Support planning and logistics for leadership offsites, town halls, board meetings, and company events. • Drive special projects assigned by the CEO, owning outcomes and keeping stakeholders aligned.
Job Requirements
- 6+ years of experience as an Executive Assistant, ideally supporting a C-suite executive (CEO, COO, or equivalent) at a technology or high-growth startup.
- Demonstrated experience managing complex, international scheduling across multiple time zones.
- Prior experience in a SaaS, venture-backed, or high-growth startup environment strongly preferred.
- Exposure to board management, investor relations support, or M&A coordination is a strong plus.
Benefits
- Health insurance
- 401(k) matching
- Flexible work hours
- Paid time off
- Professional development opportunities
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