Operations Coordinator
Location
Arizona
Posted
1 day ago
Salary
$76.1K - $98.9K / year
Seniority
Junior
Job Description
Operations Coordinator
Smithsonian Institution
• Provide oversight and personnel management to deliver the program across the state of Arizona • Provide direct supervision, guidance, and daily support to the field-based Program Delivery and Engagement teams • Manage the master implementation calendar for multiple field engagement teams, ensuring efficient routing to school sites • Maintain a comprehensive inventory of all program assets, including Celestron Nexstar 6SE telescopes and accessory kits • Coordinate the packing and advanced shipping of telescope kits to school sites; perform regular quality control checks at the Arizona storage facility • Serve as the primary point of contact for storage facility management and shipping carriers • Aggregate delivery team data into high-level progress reports for the Executive Director, tracking state-wide participant demographics, equipment performance, and programming milestones • Oversee the maintenance schedules and compliance records for the program's GSA vehicle fleet • Develop, implement, and monitor operational workflows, schedules, and standard operating procedures (SOPs) • Serve as the primary point of contact for internal and external stakeholders regarding operational requirements • Perform other duties as assigned
Job Requirements
- Minimum of one year specialized experience equivalent to at least grade 9 in the normal line of progression for this occupation
- Proven ability to lead remote or mobile teams and manage personnel across a large geographic area
- Experience and knowledge in inventory management and project coordination tools
- Ability to understand astronomical equipment or sensitive scientific materials
- Ability to collaborate effectively with people from various communities, such as teachers, administrators, and team members
- Experience and knowledge working with K-12 education systems
- Skills and knowledge with communities of practice, professional learning networks, or educator support groups
- Experience and knowledge in STEM, particularly astronomy/planetary science and/or telescope, educational programs.
- Education completed outside the United States must be deemed equivalent to higher education programs of U.S. Institutions
Benefits
- Health, Dental & Vision Insurance
- Life Insurance
- Transit/Commuter Benefits
- Accidental Death and Dismemberment Insurance
- Annual and Sick Leave
- Family Friendly Leave
- 403b Retirement Plan
- Discounts for Smithsonian Memberships, Museum Stores and Restaurants
- Credit Union
- Flexible Spending Account (Health & Dependent Care)
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