• Processing purchase orders accurately and efficiently • Checking supplier price lists to ensure correct pricing • Liaising with internal teams (e.g. hire coordinators) when needed • Communicating with suppliers via phone and email regarding: ○ Availability ○ Order issues • Managing customer tickets and ensuring timely responses • Handling occasional incoming calls and directing them appropriately • Maintaining accurate records within the booking system

Role Description As Procurement Specialist in IT & Admin, you will own the end-to-end purchasing processes that powers our business operations and international growth. Your mission is to transition our procurement from an operational function into a strategic value-driver. By balancing cutting-edge IT infrastructure sourcing with agile office management, you will directly safeguard the company's financial efficiency and supply chain resilience. Responsibilities and Duties - Sourcing & Vendor Selection: Search and evaluation of specialized suppliers (IT and Admin), conducting tenders and competitive bidding; - Contract Management: Negotiating prices and terms, approving contracts and monitoring contract deadlines; - Stakeholder Management: Processing complex requests from technical or administrative teams, obtaining special partner prices; - Strategic Sourcing: In-depth market analysis to optimize costs and find the most profitable solutions; - Compliance: Checking suppliers for compliance based on company standards. Creating and approving REQ, PO in the NetSuit system, reporting and collecting primary documentation from suppliers (invoices, invoices, certificates of work performed). - Processes Optimization: Streamlining our P2P cycle, leveraging data-driven sourcing to unlock budget optimization and cost avoidance. Qualifications - 3+ years of procurement experience in IT (Hardware/Software) and the ability to get the best deals for the business; - Ability to effectively negotiate and reasonably reduce contract costs and improve delivery terms; - Experience in working on contracts and understanding its legal aspects; - Advanced Excel proficiency; - Orientation and experience in relevant P2P systems; - Critical thinking and ability to see and mitigate hidden risks; - Business and Customer Focus: A sincere desire to help businesses achieve their goals and to view colleagues as internal customers/clients; - Proactivity and Ownership: The ability to act proactively and see opportunities to improve the path to the goal; - Stress Resistance and Flexibility: Stable work with a flow of urgent tasks, quick switching between operational processes, people, documents and projects in conditions of changing priorities, efficiency and maintaining focus on projects in conditions of multitasking and deadlines; - Attention to detail: Scrupulousness in working with numbers and documents; - Diplomacy: Effective negotiation and interaction skills with both contractors and colleagues; - Analytical thinking: the ability to critically evaluate processes and suggest ways to optimize and improve them. Benefits - The environment of equal opportunities, transparent and value-based corporate culture and an individual approach to each team member; - Competitive compensation and perks. Annual performance review; - Opportunity to receive a Performance Bonus for your individual achievements and a Loyalty Bonus recognizing your dedication to the company; - Gig-contract; - 21 paid vacation days per year, paid public holidays according to the Ukrainian legislation; - Development opportunities like corporate courses, knowledge hubs, and free English classes as well as educational leaves; - Medical insurance is provided from day one. Sick leaves and medical leaves are available; - Remote working mode is available within Ukraine only; - Free meals, fruits, and snacks when working in the office.

• Receive and review purchase orders submitted by healthcare facilities through the system, ensuring budget compliance, availability (including backorders), appropriateness, and alignment with purchasing trends before processing. • Manage and resolve tickets for non-catalogue items by communicating with facilities, sourcing required products, obtaining ownership approval, and completing the purchase process. • Monitor facility equipment rentals by tracking usage, ensuring items are not misused, maintaining rentals at minimum required levels, and coordinating timely returns. • Process electronic invoices within the system by matching them to purchase orders and syncing with the accounting software; investigate and resolve any discrepancies or mismatches.

Role Description This position focuses on ensuring financial transparency and smooth company operations through the systematic administration of the full procurement cycle - from order to payment. As a Procurement Specialist, your core objective is to ensure that all office services and goods are delivered on time, that supplier accounts are managed efficiently, and that financial reporting remains accurate and timely through meticulous primary documentation management. Responsibilities and Duties - Order Administration: Process monthly office orders (food, stationery, household goods) and ensure all specifications are approved. - System Management (P2P): Manage the procure-to-pay process by uploading invoices into the system and creating/monitoring Purchase Orders (PO). - Month-End Closing: Collect and verify primary documentation from suppliers (invoices, certificates of work performed) to support accurate month-end closing. - Payment Control: Monitor monthly payments for recurring services (e.g., internet, cleaning, rent, parking). - Supplier Relations: Proactively resolve issues regarding delivery timelines and the accuracy of documentation. Qualifications - Document Management: Deep understanding of documentation standards for invoices, statements, and delivery notes. - Digital Literacy: Proficiency in Excel (tables, filters) and Google Sheets. - System Experience: Experience working with platforms such as Freshservice or NetSuite (or a strong willingness to learn quickly). - Attention to Detail: Ability to meticulously spot errors in numerical data and document details. - Executive Discipline: Ability to strictly adhere to payment schedules and month-end closing deadlines. - Proactivity and Ownership: Ability to take full responsibility for the smooth running of business processes that rely on your efficiency. - Stress Resistance and Flexibility: Ability to maintain stability while managing a stream of urgent tasks and switching rapidly between operational processes, people, and documents. - Diplomacy: Effective negotiation and interaction skills with both contractors and colleagues. - Analytical Thinking: Ability to critically evaluate processes and suggest ways to optimize and improve them. Benefits - The environment of equal opportunities, transparent and value-based corporate culture and an individual approach to each team member. - Competitive compensation and perks. Annual performance review. - Opportunity to receive a Performance Bonus for your individual achievements and a Loyalty Bonus recognizing your dedication to the company. - Gig-contract. - 21 paid vacation days per year, paid public holidays according to the Ukrainian legislation. - Development opportunities like corporate courses, knowledge hubs, and free English classes as well as educational leaves. - Medical insurance is provided from day one. Sick leaves and medical leaves are available. - Remote working mode is available within Ukraine only. - Free meals, fruits, and snacks when working in the office.