Car accident and personal injury lawyers protecting the rights of victims.
Personal Injury Litigation Assistant
Location
Colombia
Posted
1 day ago
Salary
$1K - $1.4K / month
Seniority
Mid Level
No structured requirement data.
Job Description
Personal Injury Litigation Assistant
The Ward Law Group, PL
Role Description As a Virtual Assistant, you will work remotely from home as an independent contractor (health care benefits and paid time off is not provided). Full-time availability is required for a 40-hour workweek with two days off. Depending on business needs, one weekend day may be included in your schedule. The Litigation Assistant plays a critical role in supporting attorneys throughout the litigation process within the firm’s personal injury practice. This position is responsible for: - Managing litigation workflows - Maintaining organized case files - Coordinating deadlines - Preparing legal documents - Ensuring timely communication with clients, courts, opposing counsel, and vendors This role is ideal for a highly organized, detail-oriented professional who thrives in a fast-paced environment, can manage multiple priorities simultaneously, and takes ownership of delivering accurate and timely work product. The Litigation Assistant must be comfortable handling high-volume litigation support responsibilities while maintaining strong communication, accountability, and client service standards. Key Responsibilities - Litigation Support & Case Management - Organize, maintain, and update electronic case files and litigation documentation - Ensure all documents are properly named, saved, and filed within the case management system - Maintain accurate and up-to-date case information, deadlines, and litigation activity - Support attorneys throughout all phases of litigation preparation and case progression - Drafting & Legal Document Preparation - Prepare, draft, review, and electronically file litigation documents, including: - Complaints - Summonses - Discovery requests and responses - Notices - Subpoenas - Motions and related pleadings - Ensure all filings comply with court rules, formatting requirements, and filing deadlines - Coordinate service of process and track responses, objections, and deadlines - Discovery & Litigation Coordination - Assist with the organization, review, and management of discovery materials and exhibits - Coordinate discovery-related communication with attorneys, clients, opposing counsel, and vendors - Prepare materials and documentation for depositions, mediations, hearings, and trial preparation - Schedule depositions, mediations, CMEs, hearings, and related litigation events - Coordinate with court reporters, interpreters, clients, and opposing counsel regarding scheduling logistics - Distribute calendar invitations, Zoom links, and related scheduling communications - Calendar & Deadline Management - Maintain and monitor litigation calendars, court deadlines, and scheduling requirements - Track deadlines related to: - Discovery - Depositions - Hearings - Mediations - Trial preparation - Court filings - Proactively communicate upcoming deadlines and scheduling updates to attorneys and team members - Client Communication & Administrative Support - Communicate professionally with clients regarding case status, litigation requirements, and scheduling matters - Return client communications in a timely and professional manner - Assist with gathering and verifying client information and documentation - Maintain professional communication with judicial assistants, court personnel, opposing counsel, and vendors - Operational & Administrative Responsibilities - Save and organize court filings, pleadings, notices, and litigation correspondence - Process litigation-related invoices and expenses as assigned - Assist with maintaining accurate records within Litify and other case management platforms - Support department organization, workflow efficiency, and overall litigation operations Qualifications - Previous experience as a Legal Assistant or Paralegal within Personal Injury litigation - Experience drafting, preparing, and e-filing: - Complaints - Summonses - Discovery documents - Litigation pleadings - Experience scheduling depositions, mediations, or other litigation-related events - Fluency in both English and Spanish - Strong organizational skills and attention to detail - Ability to manage multiple deadlines and priorities in a fast-paced environment - Strong written and verbal communication skills - Proficiency with Microsoft Office and legal case management systems - Ability to work collaboratively within a team-oriented environment - Reliable attendance, professionalism, and accountability Preferred Qualifications - Experience using Litify (Salesforce) and/or Filevine - Experience with Florida state court e-filing systems Additional Information - Equipment Requirements: - Computer: - Windows: Windows 10, Intel i5 (8th Gen+) or 2GHz and 8 cores, 16 GB RAM, 256 GB SSD - Mac: macOS 11 (Big Sur+), Apple M1 or Intel i5, 8 GB RAM, 256 GB SSD - Internet: - Connection: Wired Ethernet preferred; 5 GHz Wi-Fi acceptable - Internet Speed: 30 Mbps download, 15 Mbps upload - Latency (Ping): Under 100ms - USB noise-cancelling headset - Webcam for daily meetings Work Environment - Fast-paced, litigation-focused environment with high accountability standards - Collaborative team setting with a strong emphasis on organization, responsiveness, and client service - Requires the ability to prioritize competing deadlines and adapt to changing case demands
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