• Create, process, and issue customer invoices accurately and on time. • Manage accounts receivable activities and follow up outstanding invoices. • Respond to invoice and payment-related queries. • Handle employee pay-related queries and escalate where required. • Input and reconcile hours from candidate timesheets into Excel spreadsheets. • Maintain accurate financial and payroll records. • Assist with timesheet processing and verification. • Support the Bookkeeper with daily administrative and finance tasks. • Ensure data accuracy across MYOB and internal systems. • Prepare reports as required.

Role Description Manages all functions of Accounts Receivable, including day-to-day functions as well as any journal entries, reporting, or reconciliations during month end close. - Verify and post customer payments (check, ACH, wire, credit card) ensuring application to correct customer and invoice(s). - Review orders on finance hold; communicate efficiently with sales & operations teams or the customer to resolve the hold. - Process credit applications for customers requesting terms, including reaching out to references, reviewing credit reports, & recommending a credit limit for approval to assistant controller. - Gather and review resale certificates for customers; ensure customer record is set up accordingly; monitor expiration dates of certificates to ensure there is always a valid copy on file. - Continually monitor and review open AR; send collections emails to customers for past due balances and escalate as needed. - Prepare weekly AR Aging report for review with assistant controller. - Process credit memos for customer returns. - Maintain a good relationship with customers by responding to all inquiries in a timely manner and resolving any account discrepancies. - Complete month end closing tasks including accruals & reconciliations. - Assist with monthly sales tax filing. - Continually monitor processes and raise issues or suggestions to assistant controller where improvements are needed. - Any ad hoc reporting or tasks as requested by controller or assistant controller. - Assist with special projects as needed. Qualifications - Bachelors degree & minimum of two years related experience preferred. - Proficient in Microsoft Office suite, specifically Excel. - Experience with NetSuite or other similar ERP. - Ability to prepare reports and business correspondence. - Demonstrated ability to calculate figures and amounts such as discounts, interest, commissions, and percentages. - Commitment to excellence and high standards. - Excellent written and verbal communication skills. - Ability to understand and follow written and verbal instructions. - Strong critical thinking, organizational, problem-solving, and analytical skills; able to manage priorities and workflow. - Ability to work independently and as a member of various teams and committees. - Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm. Requirements - Problem Solving: Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem solving situations; Uses reason even when dealing with emotional topics. - Technical Skills: Assesses own strengths and weaknesses; Pursues training and development opportunities; Strives to continuously build knowledge and skills; Shares expertise with others. - Customer Service: Manages difficult or emotional customer situations; Responds promptly to customer needs; Solicits customer feedback to improve service; Responds to requests for service and assistance; Meets commitments. Physical Demands and Work Environment - Continually required to sit. - Continually utilize visual acuity to use a keyboard.

• Manages all functions of Accounts Receivable, including day-to-day functions as well as any journal entries, reporting, or reconciliations during month end close. • Verify and post customer payments (check, ACH, wire, credit card) ensuring application to correct customer and invoice(s). • Review orders on finance hold; communicate efficiently with sales & operations teams or the customer to resolve the hold. • Process credit applications for customers requesting terms, including reaching out to references, reviewing credit reports, & recommending a credit limit for approval to assistant controller. • Gather and review resale certificates for customers; ensure customer record is set up accordingly; monitor expiration dates of certificates to ensure there is always a valid copy on file. • Continually monitor and review open AR; send collections emails to customers for past due balances and escalate as needed. • Prepare weekly AR Aging report for review with assistant controller. • Process credit memos for customer returns. • Maintain a good relationship with customers by responding to all inquiries in a timely manner and resolving any account discrepancies. • Complete month end closing tasks including accruals & reconciliations. • Assist with monthly sales tax filing. • Continually monitor processes and raise issues or suggestions to assistant controller where improvements are needed. • Any ad hoc reporting or tasks as requested by controller or assistant controller. • Assist with special projects as needed.

Role Description Optima Dermatology is recruiting a full time RCM Accounts Receivable Specialist to join our Practice Support Center, based in Portsmouth, NH. Remote opportunities available for residents of ME, NH, MA, IN, OH, FL, NC. The Accounts Receivable Specialist is responsible for resolving aging claims, working denials, overseeing secondary claims, and collaborating closely with other revenue cycle teams to ensure timely and accurate resolution of accounts. This position also involves patient account management, requiring strong communication and critical thinking skills. Responsibilities - Claims Management (Accounts Receivable): - Review and resolve rejected claims, ensuring accuracy and meeting deadlines. - Research and validate posted payments and adjustments, correcting discrepancies as needed. - Post EOBs, payments, and adjustments as required to resolve outstanding claims. - Process correspondence to resolve open A/R balances for assigned providers, payers, and claims. - Analyze denials and underpayments to determine if appeals or other resolutions are necessary. - Identify and communicate denial and payment trends to improve billing procedures. - Collaborate with payers, EDI, and payment posting teams to address systemic issues and streamline processes. - Resubmit claims to secondary/tertiary payers as needed. - Maintain accurate logs of payer interactions and unresolved balances. - Utilize provider portals and payer resources to research and resolve claim processing issues. - Manage incoming calls from insurance companies regarding claims and requests for additional documentation to process submitted claims. - Understand and interpret insurance Explanations of Benefits (EOBs). - Patient Accounts Management: - Provide excellent customer service, assisting patients with billing inquiries, account balances, and financial responsibilities. - Manage incoming patient calls efficiently, resolving concerns, and escalating issues as needed. - Assist clinical and operational staff with patient demographics, scheduling, and referrals. - Educate patients on cost and payment options for services. - Analyze and resolve patient account billing issues through communication with patients, insurance providers, and healthcare systems. - Demonstrate effective call handling, including deescalating patients, by managing incoming patient calls via the phone queue. - Verify insurance eligibility and benefits as needed using automated eligibility systems, payer websites, and/or calls to the insurance carriers. - General and Administrative: - Keep management informed about backlogs, time availability, and unresolved concerns. - Maintain set standards, metrics, all KPIs and ensure individual and departmental goals are met. - Accurately document patient accounts and all actions taken. - Respond promptly to emails, voicemails, and assigned tasks. - Maintain a thorough understanding of the practice management system and electronic medical records (EMR). - Function as a resource to answer questions promptly and accurately. - Work as a collaborative team member within a distributed organization. - Participate in revenue cycle projects and contribute to departmental goals. - Work assigned intradepartmental and interdepartmental inquiries within a timely manner. - Follow all HIPAA guidelines and comply with annual training. - Demonstrate our values in interactions, empathy, and sensitivity towards patient/family rights. - Other duties assigned by the Supervisor, Manager, or Director. Qualifications - Minimum of 3 years in healthcare reimbursement preferred. - Knowledge of CPT and ICD-10 coding. - Familiarity with payer billing guidelines, submission, and remittance processes. - Experience with HCFA 1500 forms and Explanation of Benefits (EOBs). - Strong problem-solving, prioritization, and follow-through abilities. - Excellent interpersonal and communication skills, with a proven record of professional etiquette. - Ability to work independently in a demanding environment. - High school diploma or equivalent (knowledge of business administration and/or accounting preferred). Degree/certification or structured secondary education strongly preferred. - Strong initiative, judgment, and decision-making skills. - Ability to build rapport with patients and colleagues while maintaining empathy and sensitivity. - Collaborative collaborator within a distributed organization. - Adherence to company values, professionalism, and HIPAA compliance. Benefits - Generous health, dental, vision, disability, and life insurance.