Role Description The Executive Assistant supports the CEO with administrative, operational, and project coordination tasks, including: - Managing calendars - Scheduling and preparing for meetings - Coordinating travel - Managing communications - Assisting with special projects as needed This role serves as a key support partner to the CEO and interacts regularly with employees, clients, vendors, and community partners while maintaining a high level of professionalism, organization, and confidentiality. The scope of the position includes providing administrative and operational support for Bennett Law Center and The Reggae Visa Lawyer. Qualifications - High school diploma required - 3-5 years of executive administrative support experience is required - Experience supporting senior executives or business owners - Exceptional organizational and time management skills - Strong written and verbal communication skills - Excellent attention to detail and follow-through - Ability to manage multiple priorities and deadlines - High level of professionalism, discretion, and confidentiality - Proficiency with Microsoft Office, Google Workspace, and business communication tools Requirements - Coordinate domestic and international travel arrangements, including flights, hotels, transportation, itineraries, and conference registrations - Prepare detailed travel itineraries and supporting documentation - Process travel-related expenses and coordinate reimbursement requests with Finance - Support event and conference attendance logistics for the CEO and leadership team - Manage special projects and initiatives assigned by the CEO - Coordinate cross-departmental communications and follow up on action items - Assist with the development and maintenance of internal systems, procedures, and operational documentation - Maintain executive reference materials, contact lists, and organizational resources - Coordinate job postings and recruitment efforts with external recruiting partners - Schedule candidate interviews and assist with applicant communications - Support onboarding and offboarding activities for employees - Assist with employee handbook updates, policy implementation, and HR-related projects - Maintain personnel and training records as assigned - Support attorneys and staff with administrative and operational projects - Prepare and distribute case review reports and operational reports - Assist with maintaining data accuracy within case management systems - Coordinate internal meetings, trainings, and firm-wide events - Coordinate community outreach events, sponsorships, and networking opportunities - Assist with website updates, employee biographies, headshots, and marketing materials - Coordinate vendor relationships and event logistics - Attend networking and community events as requested - Assist with promotional activities and special events - Assist with planning and execution of community festivals, educational events, client appreciation events, and firm-sponsored programs - Coordinate vendors, sponsors, volunteers, event timelines, permits, and logistics - Manage event documentation, communications, and follow-up activities Benefits - Compensation: $1,500 - 2,000 per month - Schedule: Full-time, Monday-Friday, 8:30 AM - 5:00 PM - Location: Fully Remote, Colombia - Job Type: 1099

Role Description We are seeking a highly reliable, organized, and customer-focused Virtual Assistant to support the day-to-day administrative and customer service operations of a growing HVAC company during its busiest season. This role is designed to directly improve customer responsiveness, streamline scheduling and dispatch coordination, and reduce the administrative workload on the internal team. You will act as a key operational support point between customers, office staff, and field technicians. This is a high-responsibility support role requiring strong communication skills, attention to detail, and the ability to manage real-time coordination tasks such as scheduling, customer follow-ups, and service dispatch support. The role begins as part-time (20 hours/week) with structured training and is expected to transition into a full-time operational support role within approximately two months as processes are stabilized and documented. Qualifications - 1–3+ years experience in customer service, administrative support, dispatch coordination, or virtual assistance - Strong spoken and written English communication skills (clear, calm, professional tone) - Experience handling customer-facing communication (phone and email) - Highly organized with strong attention to scheduling accuracy and detail - Comfortable working in fast-paced, real-time operational environments - Ability to work independently while following structured processes - Reliable internet connection and stable remote work setup - Willingness to work North America–aligned hours or overlapping shifts Requirements - Experience with Housecall Pro or similar service management platforms (Jobber, ServiceTitan, etc.) - Familiarity with scheduling, dispatching, or field service coordination tools - Comfortable managing business phone systems and email communication platforms - Proficiency with Google Workspace (Docs, Sheets, Calendar) - Basic understanding of workflow tracking and customer service systems Benefits - Part-Time: 20hrs/week (with transition path to 40hrs/week) - Remote work setup - Salary: 260PHP/hr Growth & Transition Support - Begin with structured onboarding under guidance from internal team leadership - Learn and follow established service and scheduling workflows - Gradually take on expanded responsibilities as processes are documented - Support the transition from founder-dependent operations to system-driven workflows - Prepare for full-time transition within approximately 2 months - Ultimately assume the majority of office administrative responsibilities Work Ethic & Behavioral Expectations - Calm and professional when handling customer concerns or urgent requests - Highly responsive and reliable during working hours - Strong sense of ownership over scheduling accuracy and follow-ups - Detail-oriented with a focus on reducing operational errors - Proactive communicator with internal staff and technicians - Comfortable working in a role where priorities can shift quickly - Dependable in high-volume or peak-season workloads

Role Description We are seeking a highly organized, proactive, and detail-oriented Virtual Assistant to support a growing real estate and business development operation focused on market expansion, visibility, and lead generation. This role is centered on structured outreach, marketing support, CRM and automation management, and operational coordination. You will play a key role in building and maintaining relationships in the real estate market while also supporting digital visibility through LinkedIn, content distribution, and GoHighLevel (GHL) automation workflows. This is a growth-oriented position for someone who enjoys both execution and structure-building—someone who can take direction, but also independently manage recurring systems and follow-ups with consistency and precision. The ideal candidate is resourceful, communication-savvy, and comfortable working across outreach, marketing tools, and administrative coordination in a fast-paced environment. Qualifications - 1–3+ years' experience in virtual assistance, sales support, marketing support, or real estate admin roles - Strong written English communication skills (professional, clear, and concise) - Comfortable with outbound outreach (email, LinkedIn, or phone) - Highly organized with strong follow-up discipline - Ability to work independently with minimal supervision - Reliable internet connection and stable remote work setup Requirements - GoHighLevel (GHL) or similar CRM platforms (HubSpot, Salesforce, etc.) - LinkedIn outreach and basic social media management - Email marketing tools and automation workflows - Google Workspace (Docs, Sheets, Drive) - Basic understanding of lead tracking and sales pipelines Nice-to-Have - Real estate industry experience (brokerage, agent support, or lead generation) - Experience in North American client environments - Familiarity with content scheduling tools (Buffer, Later, etc.) - Basic video editing or content repurposing skills - Experience supporting founders or small business owners directly Company Description

• Provide high-level, proactive support to the VP of Client Success • Manage complex calendaring and meeting logistics • Oversee comprehensive travel arrangements • Develop executive presentations and reports • Conduct weekly and month-end Salesforce audits