• Organize and manage calendars; includes making appointments, resolving overlapping commitments and prioritizing the most sensitive matters • Coordinate meetings and special events such as department all-hands or off-sites, including coordination and development of materials • Collect and prepare information used for presentations/meetings for senior leadership and department staff • Manage and reconcile monthly expense reports, prepare and track budgets • Help with travel arrangements

• Provide dedicated executive and administrative support to the Managing Director across daily business activities, priorities and follow-up requirements. • Manage the Managing Director’s calendar, meeting schedules, reminders, appointments and internal follow-up items. • Prepare meeting agendas, take notes where required and maintain clear action registers to ensure agreed tasks are completed on time. • Support strategic sales follow-up by tracking client, prospect and stakeholder action items, preparing follow-up reminders and ensuring key next steps are not missed. • Assist with CRM, pipeline or sales administration tasks as directed by the Managing Director, including updating contact records, follow-up notes and task reminders. • Support driver compliance administration, including maintaining records, tracking documentation, following up on missing information and assisting with compliance-related reporting. • Assist with the coordination of driver onboarding documentation, licence records, compliance checks, training records and other operational documents as required. • Liaise with internal team members, drivers, suppliers and external stakeholders on behalf of the Managing Director in a professional and timely manner. • Arrange company activities, internal meetings, staff events, business functions, travel arrangements and other company-related coordination requirements. • Prepare basic reports, summaries, spreadsheets, correspondence and administrative documents to support management decision-making. • Monitor key deadlines, outstanding tasks, approvals and follow-up items to ensure the Managing Director has clear visibility across priorities. • Maintain accurate records, filing systems, compliance documentation and administrative registers in line with company procedures. • Handle confidential company, employee, driver, supplier and client information with professionalism and discretion. • Assist with internal communication, reminders and coordination across departments to ensure smooth business operations. • Identify opportunities to improve administrative workflows, follow-up processes and document control. • Ensure all external or non-Managing Director-related task requests are escalated for approval before being accepted. • Other position-level duties as directed by the Managing Director.

• Provide comprehensive administrative support including managing complex calendars and travel arrangements, scheduling meetings, and managing expenses • Assist with projects, ensuring deadlines are met and objectives are achieved • Create, edit, and format documents, spreadsheets, and presentations • Serve as a liaison between the executives and internal/external stakeholders • Organize and facilitate team meetings and events • Identify opportunities for process improvement and take the initiative to implement solutions • Work across various departments to gather information and ensure successful project completion • Assist in the planning and execution of internal and external events

Role Description We're looking for a highly organized, tech-savvy Executive Assistant who thrives on creating order, driving execution, and getting things done efficiently. This role goes beyond traditional administrative support — you'll become a force multiplier for leadership by leveraging AI, systems, and operational excellence to maximize productivity across the business. - Manage the Director's calendar, meetings, priorities, and follow-ups to ensure smooth execution. - Prepare meeting agendas, notes, action items, and coordinate with teams to drive completion. - Create and polish presentations, reports, documents, trackers, and internal resources. - Compile reports and maintain accurate data using Excel and Google Sheets. - Leverage AI tools such as ChatGPT and Claude to improve productivity, reporting, research, and content creation. - Identify opportunities to automate and streamline recurring processes. - Handle confidential information and ad-hoc business tasks with professionalism and discretion. - Champion a "work smarter, not harder" mindset across projects and responsibilities. - Coordinate special projects from planning through completion, ensuring timelines and deliverables stay on track. - Work cross-functionally with marketing, operations, creative, and leadership teams to support key initiatives. - Take ownership of ad-hoc business tasks and challenges with a solutions-oriented approach. Qualifications - Minimum 2 years of experience as an Executive Assistant, Personal Assistant, Marketing Coordinator, Marketing Executive, or similar operational support role. - Strong familiarity with AI tools such as ChatGPT, Claude, Gemini, or similar platforms, with genuine enthusiasm for using them daily. - Excellent written and verbal communication skills in English. - Advanced proficiency in Microsoft Excel, Google Sheets, PowerPoint, Google Slides, Word, and Google Docs. - Strong understanding of data organization, reporting, formulas, and pivot tables. - Exceptional organizational skills, attention to detail, and ability to manage multiple priorities simultaneously. - Ability to work independently and produce polished, high-quality output with minimal supervision. - High level of discretion, professionalism, and reliability when handling confidential information. - Experience in marketing, advertising, fintech, iGaming, or fast-paced digital environments. - Experience building dashboards, reports, or operational systems. - Familiarity with tools such as Notion, Slack, ClickUp, Asana, or similar productivity platforms. Benefits - Freedom to Work from Anywhere: Remote flexibility that empowers deep work and creative flow. - Upskilling That Actually Changes You: Workshops, coaching, and exposure to brands across SEA with real learning and real growth. - Lucrative Pay That Reflects Value: Competitive salary packages designed to reward excellence, not just attendance. - Health & Wellness Support: Benefits that keep your mind sharp and your energy sustainable. - People Who Want You to Win: A driven team that collaborates, questions, builds — and celebrates progress. - Plus More — Because We're Still Growing: We refine, improve, and innovate constantly. You grow as we grow.