Project Administrator
Location
United States
Posted
5 days ago
Salary
0
Seniority
Mid Level
No structured requirement data.
Job Description
Project Administrator
Continuity Global Solutions
Role Description Continuity Global Solutions is seeking a highly organized, detail-oriented, and proactive Project Administrator to support the Senior Vice President of Operations and assist with the coordination and administration of multiple international projects. This position will serve as a critical link between operations, finance, and project management teams. The ideal candidate possesses exceptional written and verbal communication skills, and thrives in a fast-paced environment requiring strong organizational abilities, attention to detail, and the ability to manage multiple priorities simultaneously. - Provide direct administrative support to the Senior Vice President of Operations. - Manage calendars, meetings, travel arrangements, and scheduling across multiple time zones. - Draft, proofread, and edit professional correspondence, documents, and operational reports. - Maintain confidential records and sensitive company information. - Assist in the planning, coordination, and execution of domestic and international projects. - Track project milestones, deliverables, staffing requirements, and deadlines. - Maintain project documentation, databases, and operational records. - Maintain staffing trackers, deployment schedules, and personnel records. - Coordinate candidate documentation and onboarding requirements. - Assist with project budget tracking and financial reporting. - Monitor project expenditures and compare actual costs against approved budgets. - Prepare budget summaries, expense reports, and financial tracking spreadsheets. - Coordinate with accounting and finance personnel regarding invoices, purchase orders, and project-related expenses. - Support forecasting and budget planning activities. - Prepare and track purchase requests, purchase orders, and vendor communications. - Coordinate equipment shipments and inventory tracking. - Maintain organized electronic and physical filing systems. - Perform additional duties and special projects as assigned. Qualifications - Bachelor’s degree in Business Administration, Project Management, Finance, or a related field preferred. - Minimum of 3 years of administrative, project coordination, operations, or related experience. - Exceptional written, verbal, and interpersonal communication skills. - Strong organizational and time-management abilities. - Proven ability to manage multiple projects and deadlines simultaneously. - Advanced proficiency in Microsoft Office Suite, including Excel, Word, PowerPoint, and Outlook. - Experience maintaining spreadsheets, reports, and tracking systems. - Strong analytical and problem-solving skills. - High attention to detail and accuracy. - Ability to work independently with minimal supervision while also functioning effectively within a team environment. Requirements - Familiarity with international operations, government contracting, or security-related projects. - Experience supporting senior executives or operational leadership. - Experience with project budgeting, financial tracking, or cost reporting.
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