Prime System Solutions logo
Prime System Solutions

"Empowering Excellence, Ensuring Continuity, Uninterrupted Success"

Virtual Assistant, Operations, Billing, Client Support

Client Services RepresentativeClient ServicesFull TimeRemoteSeniorTeam 51-200Since 2023H1B No SponsorCompany SiteLinkedIn

Location

Philippines

Posted

4 days ago

Salary

0

Seniority

Senior

High SchoolEnglish

Job Description

Virtual Assistant, Operations, Billing, Client Support

Prime System Solutions

• Manage high-volume email inbox • Sort, prioritize, and distribute emails to relevant staff members • Ensure timely responses and proper routing of client communications • Track important email requests and follow-ups • Manage client and internal calendars • Schedule meetings, appointments, and reminders • Ensure all bookings are organized and conflict-free • Maintain and update to-do lists and project trackers • Monitor project progress and status updates • Follow up on outstanding client requirements • Ensure projects remain active and do not stall due to missing information • Send client statements of account via email • Follow up on outstanding balances and pending responses • Maintain consistent client communication for collections and updates • Generate weekly and monthly reports for time spent on client work • Assist in Work-In-Progress (WIP) reporting for billing review • Prepare draft billing using internal time entries • Import billing and job data (data entry) into systems for review • Process deposits and record transactions in CRM (CCH iFirm / CCI System) • Update records in QuickBooks • Assist with light bookkeeping tasks and financial data entry • Manage personal reminders such as birthdays and special occasions • Assist with online purchases (e.g., Amazon ordering when required) • Manage client LinkedIn account activity • Handle basic engagement such as accepting requests, posting updates, and maintaining presence

Job Requirements

  • Proven experience as a Virtual Assistant or Administrative Assistant
  • Strong English communication skills (written and verbal)
  • Excellent organizational and multitasking abilities
  • High attention to detail and accuracy in data entry
  • Ability to work independently with minimal supervision
  • Experience with email, calendar, and task management tools
  • Comfortable handling confidential financial and client information
  • Preferred Skills**
  • Experience in accounting support, bookkeeping, or AR/AP tasks
  • Familiarity with QuickBooks or CRM systems (e.g., CCH iFirm / similar)
  • Experience with billing, invoicing, or time tracking systems
  • Exposure to client management or professional services environments

Benefits

  • Full-time remote role (WFH)
  • Must be available during EST working hours (9:00 AM – 5:00 PM Toronto time)
  • Strong accountability and consistency in daily task execution
  • Ability to manage multiple workflows and recurring tasks efficiently

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