Bringing humanity back to health.
Advocate Recruiting Administrator
Location
United States
Posted
11 days ago
Salary
$60K - $80K / year
Seniority
Mid Level
Job Description
Advocate Recruiting Administrator
Solace
• Maintain and update our ATS (Ashby) and manage onboarding documents end-to-end, ensuring records are accurate, current, and audit-ready • Serve as a primary point of contact for administrative inquiries from the Advocate Recruitment team, triaging requests and resolving issues quickly • Assist with scheduling internal on-site interviews and offer coordination for internal team development • Track Advocate candidate pipeline activity and flag bottlenecks or gaps to keep recruiting workflows moving efficiently • Prepare operational reports and support ad hoc departmental projects with strong attention to deadlines and deliverables • Build and maintain internal SOPs and administrative workflows that scale with team needs • Manage internal and external communications with professionalism and urgency, representing the team with clarity and care
Job Requirements
- 2+ years of administrative experience in healthcare, staffing, recruiting operations, or a similarly fast-paced environment
- Exceptional organizational skills and attention to detail — you don't let things fall through the cracks
- Strong written and verbal communication skills with a professional, clear presence
- Proficiency with Google Workspace; comfort picking up new tools quickly
- Ability to manage multiple priorities under pressure without losing precision
- Discretion and sound judgment when handling sensitive or confidential information
- A bias toward action — you solve problems and improve processes without waiting to be told
Benefits
- Health insurance
- 401(k) matching
- Paid time off
- Professional development opportunities
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