Payroll & Benefits Administrator
Location
Canada
Posted
11 days ago
Salary
C$65K - C$75K / year
Seniority
Mid Level
No structured requirement data.
Job Description
Payroll & Benefits Administrator
Sterling Brokers
Role Description - Process accurate semi-monthly full-cycle payroll for all employees, including payroll changes, retroactive pay adjustments, vacation pay accruals and payouts, and quarterly commission and bonus payments. - Coordinate employee lifecycle payroll and benefits administration, including hiring, onboarding, payroll setup, terminations, final pay, and benefit cancellations. - Administer employee benefits programs and vendor relationships, including enrolments, updates, terminations, and ongoing plan support; plans include Manulife, Wawanesa, Fidelity Health Spending Account (HSA), Dialogue, and partnership programs like CAA memberships. - Manage the company’s Group RRSP plan, including enrollments, contribution changes, updates, terminations, and ongoing employee support, including onboarding acquired employees into the plan. - Prepare and maintain payroll remittances, reconciliations, and reporting, including WCB for Saskatchewan, British Columbia, and Newfoundland & Labrador, OHT/EHT, ROEs, and year-end T4/T4A filings. - Ensure compliance with federal and provincial payroll legislation and maintain accurate, confidential employee and payroll records. - Respond to payroll, benefits, and tax-related inquiries from employees and internal stakeholders in a timely, professional manner. - Support payroll audits, remittances, and compliance documentation, including coordination with government agencies, benefit providers, and external partners. - Prepare payroll-related journal entries, accruals, reconciliations, and month-end reporting to ensure accurate financial records. - Assist with broader finance operations, including accounts payable/receivable support, expense tracking, budgeting support, and payroll-related analysis. - Maintain organized financial records, spreadsheets, and supporting documentation for reporting and audit purposes. - Partner with accounting and management teams to support accurate financial reporting and annual audit requirements. - Compile and organize carrier commission statements in support of employee commission payments. - Manage and process subcontractor invoices via Deel and G-P platforms; post to NetSuite. - Reconcile payroll liabilities against general ledger accounts to ensure accurate financial records. Qualifications - Experience processing full-cycle payroll and administering employee benefits in a multi-jurisdiction Canadian environment. - Strong knowledge of payroll legislation, statutory remittances, year-end reporting, and compliance requirements across federal and provincial jurisdictions. - Hands-on experience with payroll reconciliations, journal entries, accruals, and payroll-related financial reporting. - High attention to detail, strong numerical accuracy, and the ability to handle confidential information with discretion. - Comfort working with multiple benefit providers, government agencies, and internal stakeholders. - Proficiency with payroll systems, Excel, and financial spreadsheets; experience with tools such as NetSuite, Rippling, or other integrated HRIS/payroll platforms is an asset. - Strong organizational skills with the ability to manage deadlines, prioritize competing tasks, and work independently. - Clear written and verbal communication skills and a collaborative, service-oriented approach. Benefits - $65,000 - $75,000 (CAD) base salary - Equity participation - Comprehensive health and wellness benefits - Flexible Paid Time Off - Remote-first - Opportunities to grow with a high-performing, technology-enabled organization
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