• Provide administrative support to ensure efficient operation of the office • Manage schedules to ensure all appointments and meetings are well-coordinated • Handle correspondence, including emails and phone calls, professionally and timely • Organize files systematically for easy retrieval and management • Assist with various tasks to facilitate smooth workflow

• Provide administrative support to ensure efficient operation of the office • Manage schedules to ensure all appointments and meetings are well-coordinated • Handle correspondence, including emails and phone calls, professionally and timely • Organize files systematically for easy retrieval and management • Assist with various tasks to facilitate smooth workflow

Role Description This is an excellent opportunity to join us on our fast-growth journey! We’re looking for a Logistics Assistant to join our team. This is a newly created role to support the ongoing fast-growth of the organisation. - Assistance for Project Manager - General administrative duties, including invoicing and various data entry tasks - Creation of optimal routes and transport load, cost calculation - Searching for and concluding contracts with carriers (legal entities and persons) - Accounting of carriers' work, control of payment processing Qualifications - Computer literate with good communication skills - Ability to multitask - Systematic thinking, analytical mindset - Predisposition to problem-solving - Home office (ability to use PC/laptop, Internet connectivity) Requirements - Self-motivated and dynamic individual - Enjoys working as part of a helpful and supportive team - Cares about delivering great service and value for money for customers - Availability: full-time, part-time - Working from Monday to Friday, in a well-organized online environment

Role Description We are seeking a highly detail-oriented and proactive Admin Assistant to support the financial and operational backbone of a creative, service-driven business. This role plays a critical part in maintaining accuracy across bookkeeping, payroll, inventory tracking, and vendor management while ensuring day-to-day operations remain organized, efficient, and reliable. This is a hands-on, execution-focused role ideal for someone who enjoys working with systems, numbers, documentation, and operational processes. The ideal candidate is highly organized, dependable, and capable of independently managing multiple responsibilities in a remote environment. You will help create operational clarity by ensuring financial records, inventory systems, vendor relationships, and reporting processes are consistently maintained with precision and professionalism. Responsibilities - Bookkeeping & Financial Operations - Manage daily bookkeeping activities and maintain organized, accurate financial records - Process invoices, expenses, reconciliations, and transaction tracking - Support payroll calculations and ensure timely and accurate payment processing - Prepare and organize required financial and tax documentation - Assist in maintaining compliance with financial processes and reporting standards - Support implementation and optimization of accounting systems and workflows - Maintain organized digital records for financial reporting and audit readiness - Inventory Management - Monitor inventory levels, stock movement, and usage trends - Coordinate inventory ordering and restocking processes - Maintain accurate inventory tracking systems and documentation - Identify shortages, overstocking, or inefficiencies and proactively recommend solutions - Generate inventory reports and cost tracking summaries as needed - Vendor & Expense Management - Build and maintain professional vendor relationships - Track vendor invoices, contracts, payment schedules, and obligations - Execute expense management and vendor optimization initiatives - Coordinate vendor communications regarding orders, billing, or service issues - Support cost control and operational efficiency efforts - Administrative & Operational Support - Maintain organized documentation across bookkeeping, inventory, and vendor systems - Create and update spreadsheets, trackers, and operational reports - Support internal process consistency and administrative workflows - Ensure data accuracy across reports, systems, and operational records - Assist leadership with administrative and operational support tasks as needed Qualifications - Highly detail-oriented with strong accuracy and organizational discipline - Reliable, proactive, and comfortable working independently in a remote environment - Strong problem-solving mindset with the ability to manage multiple responsibilities calmly - Enjoys creating structure, maintaining systems, and improving operational processes - Communicates professionally and effectively with vendors and internal stakeholders - Process-driven with strong ownership and follow-through Requirements - Proven experience in bookkeeping, accounting support, or financial administration - Hands-on experience with inventory management and vendor coordination - Strong proficiency with QuickBooks, Square, or similar accounting/payment systems - Advanced Microsoft Excel or Google Sheets skills for reporting, analysis, and tracking - Excellent written and verbal communication skills - Strong organizational and time-management abilities - Ability to prioritize tasks and manage workflows independently Preferred Experience & Tools - Previous experience supporting small businesses, creative agencies, or service-based businesses - Familiarity with U.S. small business tax processes and compliance requirements - Experience with inventory management systems and operational reporting - Exposure to payroll processing and vendor contract management - Experience creating operational SOPs or process documentation Education - Bachelor’s degree in Accounting, Finance, Business Administration, or a related field preferred - Relevant certifications or bookkeeping/accounting training are a plus What Does a Typical Day Look Like? - Manage and reconcile financial transactions and bookkeeping records - Process payroll-related tasks and maintain compliance documentation - Monitor inventory levels and coordinate restocking activities - Communicate with vendors and manage payment tracking - Update spreadsheets, reports, and operational documentation - Support process organization and improve administrative efficiency Key Metrics for Success (KPIs) - Accuracy and timeliness of bookkeeping and payroll processing - Inventory accuracy and stock availability - Vendor performance and expense optimization - Compliance with reporting and documentation requirements - Organization and reliability of operational systems and records - Timely completion of administrative and financial workflows Interview Process - Initial Phone Screen - Video Interview with Recruiter - Practical Assessment (Bookkeeping or Inventory Management Scenario) - Final Interview - Offer & Background Verification