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Symposium Content Development – Committee Support Coordinator
Location
Canada
Posted
51 days ago
Salary
0
Seniority
Senior
Job Description
Symposium Content Development – Committee Support Coordinator
Pivot + Edge
• Develop programs and content for events with the Director, Global Events & Symposium Content by reviewing advisory board meeting notes on speaker and content recommendations, and speaking proposal assessments. • Manage speaking proposals, facilitate selection of speakers and topics, and extend invitations to participate. • Co-ordinate the various event requirements pertaining to speakers, from invitation acceptance to event completion. • Oversee all speaker participant correspondence and follow up. • Act as a primary point of contact for speakers throughout their engagement, addressing any changes or issues as they arise. • Assist with onsite event management including full session run of show, stage management, speaker audio/visual needs, and special presentations. • Maintain a comprehensive and up-to-date database of potential and confirmed speakers, including contact details, agreements, and communication. • Working closely with the marketing function, developing program literature and publications, speaker guideline packages, updating website content, asset creation, and creating signage for conferences and events as applicable. • Proactively use technology tools and systems to manage the process, including Microsoft Office, client relationship management program (CRM), AdobeSign, and other software tools as appropriate. • Manage the tracking and planning sheet and collect speaker details, including speaker release forms, registration, and slides where applicable. • Ensure speakers receive next steps communication once they have confirmed participation. • Conduct necessary follow ups. • Ensure all speakers receive calendar invites to and provide the marketing team with speaker list for ‘Thank-you’ letters. • Manage session asset creation and delivery to speakers. • Coordinate and schedule regional advisory board and committee meetings. • Arrange introduction meetings for new board and committee members. • Coordinate with internal stakeholders to prepare and distribute agendas for each committee meeting. • Gather and maintain up-to-date information on all committee members. • Maintain advisory board and committee related trackers, team communications, and email distribution lists. • Review website and other public-facing materials for accuracy regarding board and committee representation. • Document and maintain a detailed blueprint for the role, to enable others to learn the role as required.
Job Requirements
- Highly organized and detail-oriented with the ability to handle multiple tasks simultaneously
- Engages and collaborates well with clients and team members, with a strong ability to build relationships, partnerships and networks
- Exceptional communication skills, both written and oral
- Ability to handle confidential information with the highest level of discretion
- Strong attention to detail in maintaining accurate tracking systems, records, and documentation
- Able to adapt quickly to changing priorities in a fast-paced, collaborative environment
- Assist in developing, implementation, and delivery of content strategies to achieve corporate objectives
- Proficient in Microsoft Office Suite (especially Excel and Outlook), calendar scheduling, and AdobeSign
Benefits
- Flexible worker, with the ability to work remotely, either independently, or in a team setting
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