Ready to make a difference doing what you were born to do? Every family deserves products that inspire learning, connection, and joy. At Hadley Designs, we create beautifully designed, screen-free learning tools that bring creativity and confidence back to childhood—and peace of mind to parents. To keep that mission moving, our founders need a right hand who thrives on bringing order, efficiency, and excellence to everything they touch. That’s where you come in. About Hadley Designs Hadley Designs is a family-founded brand redefining early education through creativity, beauty, and purpose. We believe learning should be fun and engaging. Our products are designed by a mom and former teacher who knows what children really need to grow—hands-on learning, not more screen time. Every design is created with intention and heart to help parents feel confident and kids fall in love with learning. About the Role As Personal Assistant to Executive Leadership to the CEO & CCO, you’ll be the operational heartbeat that keeps Hadley Designs moving forward. You’ll manage communication, priorities, and key projects so our founders can focus on what they do best—designing new products and leading long-term growth. Your Core Focus - Protect the CEO and CCO’s time by managing email, schedules, and daily priorities - Track, organize, and update key processes, ensuring all SOPs reflect the latest feedback - Anticipate needs and solve problems before they arise, keeping both leaders focused on strategy and creativity What You’ll Do - Coordinate calendars, meetings, and communication across internal and external partners - Handle sensitive information with professionalism and discretion - Support company-wide projects, working with department leads to keep initiatives on track - Prepare and edit documents, presentations, and reports with accuracy and polish - Maintain ClickUp dashboards, L10 agendas, and company scorecards - Assist in hiring, onboarding, and training new team members - Organize travel, events, and both business and household logistics for the executive team - Identify and streamline inefficiencies in administrative and operational workflows

Ready to make a difference doing what you were born to do? Every family deserves products that inspire learning, connection, and joy. At Hadley Designs, we create beautifully designed, screen-free learning tools that bring creativity and confidence back to childhood—and peace of mind to parents. To keep that mission moving, our founders need a right hand who thrives on bringing order, efficiency, and excellence to everything they touch. That’s where you come in. About Hadley Designs Hadley Designs is a family-founded brand redefining early education through creativity, beauty, and purpose. We believe learning should be fun and engaging. Our products are designed by a mom and former teacher who knows what children really need to grow—hands-on learning, not more screen time. Every design is created with intention and heart to help parents feel confident and kids fall in love with learning. About the Role As Personal Assistant to Executive Leadership to the CEO & CCO, you’ll be the operational heartbeat that keeps Hadley Designs moving forward. You’ll manage communication, priorities, and key projects so our founders can focus on what they do best—designing new products and leading long-term growth. Your Core Focus - Protect the CEO and CCO’s time by managing email, schedules, and daily priorities - Track, organize, and update key processes, ensuring all SOPs reflect the latest feedback - Anticipate needs and solve problems before they arise, keeping both leaders focused on strategy and creativity What You’ll Do - Coordinate calendars, meetings, and communication across internal and external partners - Handle sensitive information with professionalism and discretion - Support company-wide projects, working with department leads to keep initiatives on track - Prepare and edit documents, presentations, and reports with accuracy and polish - Maintain ClickUp dashboards, L10 agendas, and company scorecards - Assist in hiring, onboarding, and training new team members - Organize travel, events, and both business and household logistics for the executive team - Identify and streamline inefficiencies in administrative and operational workflows

Industry Internal Admin / Executive Assistance Work Arrangement Fully Remote with required overlap with U.S. Eastern Time (EST) workday to support executive leadership and a distributed team. Job Type Independent Contractor Work Schedule Monday–Friday, approximately 40 hours per week with required EST overlap. Locations: (PH / LATAM / Anywhere Remote) About Pearl Talent Pearl works with the top 1% of candidates from around the world and connects them with the best startups in the US and EU. Our clients have raised over $5B in aggregate and are backed by companies like OpenAI, a16z, and Founders Fund. They’re looking for the sharpest, hungriest candidates who they can consistently promote and work with over many years. Candidates we’ve hired have been flown out to the US and EU to work with their clients, and even promoted to roles that match folks onshore in the US. Hear why we exist, what we believe in, and who we’re building for: WATCH HERE Why Work with Us? At Pearl, we’re not just another recruiting firm—we connect you with exceptional opportunities to work alongside visionary US and EU founders. Our focus is on placing you in roles where you can grow, be challenged, and build long-term, meaningful careers. About the Company Our client is a fast-growing real estate development startup operating across multiple U.S. markets. The company is founder-driven, operates with a lean team, and focuses on building and scaling real estate projects efficiently. Role Overview The Virtual Executive Assistant / Associate Chief of Staff serves as the operational backbone of the organization, directly supporting the CEO while ensuring the broader team stays aligned, accountable, and organized. This role blends executive support with operational coordination, acting as the central hub that keeps communication, tasks, and projects moving forward. The ideal candidate is proactive, highly organized, and comfortable managing up to senior leadership. They thrive in fast-moving environments, anticipate needs, and ensure nothing slips through the cracks across company systems, meetings, and operational workflows. Your Impact - Streamline executive workflows, ensuring the CEO’s time and priorities are optimized. - Maintain operational visibility across all tasks, projects, and team commitments. - Support timely and efficient decision-making by the CEO and leadership team. - Improve company productivity by maintaining organized systems and dashboards. - Enhance team accountability and alignment across priorities, deliverables, and deadlines. Core Responsibilities Executive Support & Administrative Management – 35% - Manage the CEO’s calendar, scheduling, and daily priorities across multiple time zones. - Coordinate travel logistics including flights, accommodations, transportation, and meetings. - Organize internal and external meetings, including board-level discussions. - Handle professional and occasional personal administrative tasks for the CEO. - Ensure the CEO’s schedule aligns with company priorities. Operational Coordination & Task Management – 30% - Act as the central operational coordinator for all key tasks and projects. - Track company priorities, deadlines, and deliverables across team members. - Follow up with team members to ensure commitments are completed. - Identify blockers or risks and escalate proactively to leadership. - Maintain operational visibility to keep the team aligned and productive. Notion Workspace & Systems Management – 20% - Maintain and optimize the company’s Notion workspace. - Track project updates, task ownership, and company-wide priorities. - Ensure accountability by monitoring responsibility for deliverables and deadlines. - Keep documentation and workflows updated as the company evolves. - Support the CEO in maintaining a clear operational dashboard. Meeting & Information Management – 10% - Manage meeting documentation by converting discussions into structured tasks. - Join Zoom meetings to capture action items and summarize key outcomes. - Brief the CEO on takeaways, priorities, and next steps after meetings. Team Enablement & Operational Support – 5% - Facilitate team access to the CEO for decisions or approvals. - Assist with onboarding logistics for new team members when necessary. - Support operational improvements and process enhancements as the company grows.

Industry Internal Admin / Executive Assistance Work Arrangement Fully Remote with required overlap with U.S. Eastern Time (EST) workday to support executive leadership and a distributed team. Job Type Independent Contractor Work Schedule Monday–Friday, approximately 40 hours per week with required EST overlap. Locations: (PH / LATAM / Anywhere Remote) About Pearl Talent Pearl works with the top 1% of candidates from around the world and connects them with the best startups in the US and EU. Our clients have raised over $5B in aggregate and are backed by companies like OpenAI, a16z, and Founders Fund. They’re looking for the sharpest, hungriest candidates who they can consistently promote and work with over many years. Candidates we’ve hired have been flown out to the US and EU to work with their clients, and even promoted to roles that match folks onshore in the US. Hear why we exist, what we believe in, and who we’re building for: WATCH HERE Why Work with Us? At Pearl, we’re not just another recruiting firm—we connect you with exceptional opportunities to work alongside visionary US and EU founders. Our focus is on placing you in roles where you can grow, be challenged, and build long-term, meaningful careers. About the Company Our client is a fast-growing real estate development startup operating across multiple U.S. markets. The company is founder-driven, operates with a lean team, and focuses on building and scaling real estate projects efficiently. Role Overview The Virtual Executive Assistant / Associate Chief of Staff serves as the operational backbone of the organization, directly supporting the CEO while ensuring the broader team stays aligned, accountable, and organized. This role blends executive support with operational coordination, acting as the central hub that keeps communication, tasks, and projects moving forward. The ideal candidate is proactive, highly organized, and comfortable managing up to senior leadership. They thrive in fast-moving environments, anticipate needs, and ensure nothing slips through the cracks across company systems, meetings, and operational workflows. Your Impact - Streamline executive workflows, ensuring the CEO’s time and priorities are optimized. - Maintain operational visibility across all tasks, projects, and team commitments. - Support timely and efficient decision-making by the CEO and leadership team. - Improve company productivity by maintaining organized systems and dashboards. - Enhance team accountability and alignment across priorities, deliverables, and deadlines. Core Responsibilities Executive Support & Administrative Management – 35% - Manage the CEO’s calendar, scheduling, and daily priorities across multiple time zones. - Coordinate travel logistics including flights, accommodations, transportation, and meetings. - Organize internal and external meetings, including board-level discussions. - Handle professional and occasional personal administrative tasks for the CEO. - Ensure the CEO’s schedule aligns with company priorities. Operational Coordination & Task Management – 30% - Act as the central operational coordinator for all key tasks and projects. - Track company priorities, deadlines, and deliverables across team members. - Follow up with team members to ensure commitments are completed. - Identify blockers or risks and escalate proactively to leadership. - Maintain operational visibility to keep the team aligned and productive. Notion Workspace & Systems Management – 20% - Maintain and optimize the company’s Notion workspace. - Track project updates, task ownership, and company-wide priorities. - Ensure accountability by monitoring responsibility for deliverables and deadlines. - Keep documentation and workflows updated as the company evolves. - Support the CEO in maintaining a clear operational dashboard. Meeting & Information Management – 10% - Manage meeting documentation by converting discussions into structured tasks. - Join Zoom meetings to capture action items and summarize key outcomes. - Brief the CEO on takeaways, priorities, and next steps after meetings. Team Enablement & Operational Support – 5% - Facilitate team access to the CEO for decisions or approvals. - Assist with onboarding logistics for new team members when necessary. - Support operational improvements and process enhancements as the company grows.