Job DetailsJob Location: Corporate - Omaha, NE 68144The Payroll and Benefits Specialist at MMT Ambulance plays a critical role in supporting accurate payroll processing and delivering a high‑quality employee experience. Serving as the primary backup to the HR Total Rewards Manager, this position ensures payroll continuity during absences or peak workload periods while maintaining strict attention to detail, confidentiality, and compliance. In addition to payroll support, the specialist manages day‑to‑day benefits administration, assists employees with pay and benefits inquiries, and helps drive process improvements that strengthen communication and overall service delivery. This role primarily operates in a remote work environment, with occasional travel required for meetings or training. It is ideal for a detail‑oriented HR professional who thrives in a collaborative environment and is committed to providing exceptional support to employees across the organization. Essential Duties: Payroll Support and Backup Serve as backup for payroll processing during manager absences or periods of increased workload. Support payroll preparation by reviewing time-off requests, personnel action forms, bonuses, pay changes, earnings, deductions, and differentials. Review and validate payroll data to ensure accuracy and compliance prior to submission. Process payroll corrections, off-cycle checks, and retroactive pay adjustments as needed. Maintain up-to-date payroll procedures and documentation to support continuity and audit readiness. Assist with year-end payroll activities, including W-2 verification and reconciliations. Respond to employee payroll inquiries and escalate issues as appropriate. Communicate with managers to investigate and clarify instances where employees have no reported hours for a given pay period. Benefits Administration Support Administer and manage employee benefits programs, including health insurance, retirement plans, and other company-sponsored benefits. Ensure compliance with federal, state, and local regulations related to employee benefits. Coordinate benefits enrollment and changes, including new hires, terminations, and life events. Provide support and guidance to employees regarding their benefits, including answering questions and resolving issues. Conduct benefits training sessions for employees via the LMS Platform. Maintain accurate and up-to-date records of employee benefits. Assist in the development and implementation of new benefits programs and initiatives. Prepare and analyze reports related to benefits utilization and costs. Review and approve monthly benefit invoices. Help the HR Total Rewards Manager develop and manage a wellness notification for monthly distribution. Stay informed about industry trends and best practices in employee benefits. Problem Resolution: Take ownership of escalated employee-facing issues, ensuring they are addressed promptly and effectively. Work cross-functionally with HR Team to develop solutions for employee concerns. Maintain an "employee-first" approach to all interactions, ensuring that employees feel confident in MMT’s ability to meet their needs. Clearly communicate solutions and next steps to employees, ensuring transparency and trust. Process Improvement: Identify opportunities to enhance employee experience and streamline communication. Contribute to the development of standard operating procedures (SOPs) to improve the handling of benefit issues. Provide feedback to leadership on recurring employee concerns and recommend actionable solutions to address root causes and improve outcomes. Qualifications: High school diploma required: Bachelor’s degree in human resources preferred. Minimum of 5 years of experience in payroll and benefits administration or a related role. Strong knowledge of federal, state, and local regulations related to employee benefits. Excellent communication and interpersonal skills Proficiency in HRIS and benefits administration software. Strong analytical and problem-solving skills. Detail-oriented with a high level of accuracy. Ability to multitask, prioritize, and maintain attention to detail in a fast-paced environment. What We Offer: We offer a comprehensive benefits package to support your health, well-being, and financial future. Benefit offerings vary based on hours worked. Health Insurance: Medical, Dental, Vision, Health savings account, and Flexible spending account Retirement Plans: 401K and Roth 401K, with a company match Paid Time Off Employer Paid: Basic Life Insurance and Long-Term Disability Supplemental Plans: Short-Term Disability, Life, Critical Illness, Accident Insurance Professional Development Who We Are: For over 35 years, MMT has been at the forefront of innovation, continuously expanding to support our team members and provide efficient, reliable interfacility ambulance patient transportation for our healthcare partners. Our growth is fueled by our experienced, empowered, and dedicated workforce, delivering exceptional care to patients. MMT employs AI-powered technology and state-of-the-art dispatch centers to ensure on-time, efficient, and effective operations. With a growing fleet of 500+ vehicles and a workforce of 3,200+ providers, MMT is committed to delivering the best patient care 24/7/365. If you're ready to contribute to our mission of delivering exceptional patient care, apply today to be a part of the MMT Ambulance team! Statement of Equal Opportunity Employment: It is the policy of MMT Ambulance to provide equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, gender identify, sex, sexual orientation, national origin, age, physical or mental disability, genetic information, marital status, status as a veteran military service, or any other characteristic protected by applicable federal, state, or local civil rights laws. #MMTAMB Qualifications

• Oversee multi-state, semi-monthly payroll processing for all employees. • Manage day-to-day operations including onboarding, merit increases, department changes, terminations, and leaves of absence. • Ensure accurate and timely processing of bonuses, commissions, garnishments, and additional payments. • Validate and reconcile payroll runs and reports for final approval and submission. • Ensure all payroll practices comply with local, state, and federal laws. • Manage year-end tax reporting (e.g., W-2s) and stay current on labor regulations and statutory requirements. • Maintain and update payroll software; troubleshoot and resolve system issues. • Collaborate with HR and IT to manage system upgrades and cross-functional integrations. • Prepare cost reports, variance analyses, and monthly journal entries for benefits and payroll. • Create monthly reconciliations of benefit invoices, payroll accounts, and taxes. • Assist with internal/external audits and maintain records in accordance with retention policies. • Accurately maintain employee equity data within Carta. • Process equity grants and exercises; prepare grant information for Board approval. • Address employee payroll questions professionally and promptly. • Identify operational inefficiencies and implement best practices to improve accuracy.

• Payroll & Financial Administration (50% of your time): Validate all freelancer timesheets and time-off requests using internal tools, resolve discrepancies and maintain the master PTO/leave tracker, organize and prepare accurate payroll reports and documentation per client for final management approval, generate and route Cash Vouchers (CV), invoices, and facilitate timesheet dispute tickets. • HR Administration & Compliance (30% of your time): Manage standard email communications regarding applications, payroll, and leave updates; act as the first-line support for freelancer inquiries, maintain a secure, structured digital filing system for all sensitive HR, accounting, and tax documentation, facilitate the exit process by preparing clearance forms, checking outstanding loans, and routing standard exit documents. • Talent Acquisition & Pre-Screening (20% of your time): Screen candidate profiles against baseline requirements using internal databases and job boards, engage passive talent via email/SMS to gauge interest and availability for upcoming roles, administer the internal referral campaign, tracking candidates through the pipeline and coordinating with Finance for bonus payouts upon successful hire.

Cynosure is well positioned competitively to lead and transform the medical aesthetics industry. We are guided by our belief that this is a purpose-driven business, which improves patient’s lives and improves practitioner’s livelihoods. - We are passionate about driving a healthy and growing medical aesthetics industry with leading-edge marketing which inspires consumers to engage in medical aesthetics. - We are the leader in science-based technology which elevates the standard of care for consumers. - We are relentlessly focused on being the undisputed innovation leader, addressing the growing demand for consumer treatments across all demographics. - We are committed to building and strengthening our unmatched global footprint, with direct employees on five continents and in 15 countries and growing, and distributor partners serving over 130 countries. - We put our people first and believe personal development drives business development. - We love our customers and strive give them the leading-edge technology, service, marketing support and clinical education to improve their patient’s outcomes and to improve their livelihoods. At Cynosure, we look for people who make an impact and encourage everyone to lead, create, and add value. In turn, we invest in our team to grow people’s careers and build upon our high-performance and culture-oriented organization. We work together as one team, winning together. As we grow our global team, there is no better time to join us. As a market leader in medical aesthetics, Cynosure has over 25 years developing, manufacturing, and marketing products for dermatologists, plastic surgeons, medical spas, and healthcare practitioners. With the aesthetic industry’s most comprehensive product portfolio, our offerings span several categories including skin revitalization, body contouring, hair removal, and women’s health. Our mission is to set Cynosure customers up for success shaping future leaders of the aesthetics industry and helping everyone who uses our technologies discover their version of beautiful. Learn more about us by following our LinkedIn and Instagram sites and please visit us at www.Cynosure.com. Job Summary The North American Payroll Specialist is responsible for the accurate, compliant, and timely execution of U.S. and Canadian payrolls. This role requires deep hands-on experience with payroll taxation, statutory and voluntary deductions, retirement plan funding, and audit support. The ideal candidate is a seasoned payroll professional who can operate independently with minimal ramp-up and serve as a trusted subject-matter resource across Payroll, HR, Benefits, and Finance. Essential Duties and Responsibilities Payroll Processing & Statutory Compliance - Process end-to-end payroll for U.S. and Canadian employees across multiple states and provinces - Apply and maintain compliance with federal, state, provincial, and local payroll tax regulations each pay period - Administer and validate statutory and voluntary payroll deductions, including taxes, benefits, garnishments, and retirement contributions - Monitor regulatory changes and ensure payroll practices remain compliant Retirement Plans & Benefits Payroll - Reconcile, validate, and fund 401(k) and other retirement plan contributions accurately and on schedule - Partner with benefits vendors, recordkeepers, and internal teams to research and resolve payroll-related discrepancies - Support retirement plan audits, reporting, and year-end reconciliation activities Audits, Tax Filings & Year-End - Prepare payroll data and supporting documentation for internal, external, and government audits - Assist the Sr. Global Payroll Manager in responding to audit inquiries related to payroll taxes, earnings, and deductions - Support year-end processes, including W-2 and T4 preparation, balancing, and reconciliation Payroll Accounting & Controls - Validate payroll results against funding requirements and downstream reporting - Ensure payroll outputs align with established controls and reconciliation standards - Partner with Finance and Payroll leadership to research and resolve variances or discrepancies Collaboration & Process Improvement - Serve as a payroll subject-matter expert for HR, Benefits, and Finance partners - Identify and implement improvements to payroll processes, controls, and documentation - Support payroll system enhancements, vendor coordination, and process changes as needed Qualifications Education Education and experience combination: ☒ Bachelor’s degree is equivalent to three (3) years of experience Specific Area of Study: - FPC, CPP, or PCP certification Experience ☒ 2 to 5 years relevant experience Specific Related Experience: Skills - 3+ years of hands-on payroll experience supporting U.S. payrolls; Canadian payroll experience required - Strong working knowledge of U.S. and Canadian payroll taxation and statutory requirements - Experience supporting payroll-related audits and year-end activities - Ability to work independently in a deadline-driven environment with a high level of accuracy and attention to detail - Multi-state U.S. and multi-province Canadian payroll experience - Experience in a multi-entity and/or high-growth organization - Familiarity with Dayforce, ADP, Workday, UKG, or similar payroll systems Physical Demands The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. - ☒ Sit; use hands to finger, handle or feel objects, tools, or controls. Cynosure is an Equal Opportunity Employer – Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Disability, Veteran