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Senior Administrative Services Manager/Artificial Intelligence (AI) and Process
Location
United States
Posted
100 days ago
Salary
0
Seniority
Lead
No structured requirement data.
Job Description
Senior Administrative Services Manager/Artificial Intelligence (AI) and Process
BB&E
Role Description BB&E is seeking a dynamic and detail-oriented Senior Administrative Services Manager / AI & Process Automation Coordinator to join our team, providing technical support in support of the Air Force Civil Engineer Center Strategic Design & Construction Branch (AFCEC/CFSD) located at Joint Base San Antonio (JBSA)-Lackland, TX. This position will support fulfilling the Department of War's directive to integrate AI at all levels. The ideal candidate will spearhead the development and implementation of AI-driven solutions to enhance efficiency, automate complex administrative tasks, and provide data-driven insights for an almost one billion dollar design and construction portfolio. This role will directly support client leadership's goals to reimagine workload processes and leverage GenAI.mil to meet mission objectives. This position is a remote support position. Job Duties & Responsibilities - Assist to spearhead an internal initiative to create and implement AI processes to improve the efficiency of all AFCEC/CFSD Branch operations. - Participate in the Quality Control (QC) of request for proposal (RFP) packages for new projects and contract modifications. - Assist with the collection of QC data to establish metrics and develop trends. - Lead the design and implementation of AI-powered Quality Control (QC) reviews for project packages by developing robust, comprehensive prompts for GenAI.mil. - Help design and build an automated data extraction and analysis pipeline for the AFCEC/CFSD Cost Database. - Serve as the team's subject matter expert on GenAI.mil, providing training and support. - Support the full lifecycle of contract and project management, ensuring data and document integrity for future AI analysis. - Perform data entry, reconciliation, and database maintenance. - Maintain electronic project files and coordinate with stakeholders. - Assist and participate in all AFCEC/CFSD continuous process improvement (CPI) endeavors. - Develop and implement an AI-driven solution to automate and optimize the Title II/DOR workflow. - Support contract and project-level acquisition, management, closeout, and evidentiary matter requirements. - Support data calls and incorporate efforts into database development and improvements. - Draft administrative support documents and assemble complete documentation required for design and construction acquisition and modification packages. - Notify stakeholders of issues identified with acquisition, funding, and project management requirements. - Coordinate funding requests by reconciling funds requested and received. - Maintain electronic files and file structures. - Develop, support, present, and provide recommendations for training. - Provide assistance to the Government in dispute resolution. Qualifications - U.S. Citizenship and the ability to obtain/maintain a NACI/CAC is required. - Strong Communication Skills: Excellent verbal and written communication skills. - Software: Proficiency using MS Office software including Excel, Word, PowerPoint, and AI software. - Self-Starter: Highly motivated, with the ability to manage multiple tasks and deadlines autonomously. Requirements - Experience performing same or similar tasks listed above. - A minimum of 3 years in project management or data analysis within a DoD environment. - Demonstrated hands-on experience developing and deploying automation scripts (Python, RPA) and/or creating data analysis tools and dashboards (Power BI, Tableau). - Education: Bachelor’s degree preferred but not required. - Technical Skills: Proficiency in scripting/programming for data analysis and automation (e.g., Python). - Experience in developing robust, complex prompts for Large Language Models (LLMs) like those on GenAI.mil. - Certifications: Professional certifications/licenses preferred but not required. Physical Requirements - Ability to stand/walk/climb/kneel/crouch and remain in a stationary position/sit at least 60% of the time. - Ability to operate office equipment, including computer, copy machine, phone, etc. - Ability to use hands to finger, handle or feel objects or controls; reach with hands and arms. - Capable of lifting up to 10 lbs. - Ability to see details of objects that are less than a few feet away. - Ability to understand the speech of another person, speak clearly so listeners can understand. Benefits - Participation in the Employee Stock Ownership Plan – BB&E is 100% employee-owned! - Discretionary bonus. - Medical, Dental, and Vision Insurance with health care concierge. - Employer provided Short-Term & Long-Term disability. - Employer-provided Life insurance. - Employee options for supplemental life, supplemental accident, critical illness, hospital indemnity, and Identity theft protection benefits. - Generous PTO plus 11 paid holidays. - Traditional & Roth 401(k) options with fully vested employer match. - Tuition reimbursement & professional development. - Employee referral program. - Employee discounts. - Employee Assistance Program (EAP). - Pet insurance discount.
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