Executive Assistant at Assistant Launch Assistant Launch is a US-based company expanding its operations and actively hiring Executive Assistants from the Latin American region. This role requires a professional level of fluency in English, as you’ll be working directly with founders and executives in an international business environment. Over the past 6 years, we’ve placed thousands of Executive Assistants with founders and executives. Many of our EAs have stayed with the same client for 2, 3, even 4+ years—because when we make a match, it sticks. For you, that means stable, long-term client relationships, not a revolving door of short-term gigs. We’re not a VA marketplace. We’re a placement agency that takes matching seriously, supports you after placement, and invests in your long-term growth. Why EAs Choose Assistant Launch You'll work with high-caliber clients. Our clients are founders and executives running businesses from $500K to $10M+. They're smart, driven, and ready to take on new challenges. You won't be micromanaged or treated like a task robot. You'll be trusted to own outcomes. AI training and tools are part of the job. We're building one of the most AI-forward EA teams in the industry. You'll get access to AI-specific training and tools that make you faster, sharper, and more valuable. This isn't optional or "nice to have." It's core to how we operate. We don't just place you and disappear Every EA goes through our 4-week accelerator to build systems with your client from day one. After that, you still have our support. We don't let people fail. Real career paths, not empty promises Top performers move into lead roles, get matched with higher-tier clients, or transition into internal positions at Assistant Launch. We have EAs who've been with us 4+ years and grown their careers here. Compensation that reflects your value We offer pay and benefits that meet or exceed industry standards, based on your experience and skill set, with performance-based bonuses and regular salary reviews. Our focus isn’t on low-cost hiring, but on building a team of high-quality professionals—and we compensate fairly for that. What You'll Do - Own the admin so your client can focus on what matters. - Manage calendars, inboxes, and scheduling with precision - Coordinate travel (flights, hotels, itineraries, last-minute changes) - Handle client and vendor communication as the first point of contact - Track expenses, prepare reports, and manage documentation - Research topics, summarize findings, and support decision-making - Coordinate projects, track deadlines, and follow up on action items - Handle personal tasks when needed (appointments, reservations, errands) - Maintain strict confidentiality on sensitive business and personal matters.

Executive Assistant at Assistant Launch Assistant Launch is a US-based company expanding its operations and actively hiring Executive Assistants from the Latin American region. This role requires a professional level of fluency in English, as you’ll be working directly with founders and executives in an international business environment. Over the past 6 years, we’ve placed thousands of Executive Assistants with founders and executives. Many of our EAs have stayed with the same client for 2, 3, even 4+ years—because when we make a match, it sticks. For you, that means stable, long-term client relationships, not a revolving door of short-term gigs. We’re not a VA marketplace. We’re a placement agency that takes matching seriously, supports you after placement, and invests in your long-term growth. Why EAs Choose Assistant Launch You'll work with high-caliber clients. Our clients are founders and executives running businesses from $500K to $10M+. They're smart, driven, and ready to take on new challenges. You won't be micromanaged or treated like a task robot. You'll be trusted to own outcomes. AI training and tools are part of the job. We're building one of the most AI-forward EA teams in the industry. You'll get access to AI-specific training and tools that make you faster, sharper, and more valuable. This isn't optional or "nice to have." It's core to how we operate. We don't just place you and disappear Every EA goes through our 4-week accelerator to build systems with your client from day one. After that, you still have our support. We don't let people fail. Real career paths, not empty promises Top performers move into lead roles, get matched with higher-tier clients, or transition into internal positions at Assistant Launch. We have EAs who've been with us 4+ years and grown their careers here. Compensation that reflects your value We offer pay and benefits that meet or exceed industry standards, based on your experience and skill set, with performance-based bonuses and regular salary reviews. Our focus isn’t on low-cost hiring, but on building a team of high-quality professionals—and we compensate fairly for that. What You'll Do - Own the admin so your client can focus on what matters. - Manage calendars, inboxes, and scheduling with precision - Coordinate travel (flights, hotels, itineraries, last-minute changes) - Handle client and vendor communication as the first point of contact - Track expenses, prepare reports, and manage documentation - Research topics, summarize findings, and support decision-making - Coordinate projects, track deadlines, and follow up on action items - Handle personal tasks when needed (appointments, reservations, errands) - Maintain strict confidentiality on sensitive business and personal matters.

Role Description We are a fast-paced recruitment company seeking a highly organized and detail-oriented Background Check Administrator to join our team. In this role, you will be the gatekeeper of our compliance process, ensuring that all potential candidates meet our strict vetting standards. You will be exclusively responsible for initiating, monitoring, and reviewing background checks using our established and approved third-party vendors. If you have a sharp eye for detail, respect for confidentiality, and enjoy process-driven administrative work, we would love to meet you. Key Responsibilities - Vendor Management: Utilize our pre-approved vendors to initiate comprehensive background checks on potential candidates (e.g., criminal records, credit checks, qualification verifications, and employment history). - Candidate Liaison: Reach out to candidates to collect necessary documentation, identification, and signed consent forms required to process their checks. - Status Tracking: Monitor the progress of all ongoing background checks, following up with vendors promptly regarding any delays or missing information. - Report Review & Escalation: Review completed background check reports for accuracy. Identify any discrepancies, red flags, or adverse findings, and confidently escalate these to the relevant recruiters or hiring managers. - Data Compliance: Maintain highly accurate and confidential candidate records. - General Administration: Keep the Applicant Tracking System (ATS) or internal databases updated with the latest background check statuses. Qualifications - Previous experience in an administrative, compliance, or data-entry role (prior experience in recruitment or HR is highly advantageous). - High level of integrity and strict adherence to confidentiality when handling sensitive personal data. - Excellent written and verbal communication skills for liaising with candidates, recruiters, and vendors. - Strong organizational skills and the ability to manage multiple candidate profiles simultaneously without losing track of details. - Tech-savvy with the ability to quickly learn vendor portals and internal database systems. Requirements - Full-Time (Independent Contractor) - Salary: 1,000 – 1,500 USD per Month – Final offer will be determined based on experience and interview performance.

Executive Assistant - Milan Role Overview: Join Fortinet, a cybersecurity pioneer with over two decades of excellence, as we continue to shape the future of cybersecurity and redefine the intersection of networking and security. At Fortinet, our mission is to safeguard people, devices, and data everywhere. We are currently seeking a dynamic Executive Assistant to contribute to the success of our rapidly growing business. Why Join Us: At Fortinet, we embrace diversity and inclusivity. We encourage applications from diverse backgrounds and identities. Explore our welcoming work environment designed for a rewarding career journey with an attractive Total Rewards package to support your overall health and financial well-being. Join us in bringing solutions that make a meaningful and lasting impact to our 960,000+ customers around the globe. As an Executive Assistant, you will provide high level support to senior leadership. - Manage complex calendars, arranging travel and handling communications - Develop and Analise reports and detail complex findings - Creating and editing presentations - Taking ownership of key projects and assisting with strategic planning - Respond to sales inquiries and ensure timely follow-up - Prepare sales documents - Create weekly sales reports using Salesforce and share insights - Organize meetings and handle logistics such as venue setup and catering - Draft and manage communications for senior leaders, including emails and memos We Are Looking For: An insightful and influential collaborator to join our team. We encourage you to apply for this position if you have the following qualities: - EA Experience, ideally in a tech sales environment - Strong organizational skills with the ability to manage multiple tasks - Detail-oriented and proactive, with a problem-solving mindset - Flexibility to work outside of standard hours, including occasional weekends - Effective communication skills, both written and spoken - Customer-focused mindset with a friendly and approachable demeanor - High fluency in English, with other languages a benefit (Italian, French & German) - Professional approach with the ability to handle confidential information - Familiarity with tools such as Salesforce, Tableau, Anaplan, is a plus - Team-oriented, collaborative attitude #LI-Remote