Bookkeeper Virtual Assistant – Multi-Property Portfolio Role Summary This role manages the end-to-end bookkeeping for multiple rental properties. You will reconcile accounts, track tenant payments, maintain property-ledger integrity, generate detailed financial reports, and troubleshoot discrepancies independently. You step in when accounts or reporting issues arise—your job is to resolve them without back-and-forth or daily guidance. Filtering signal: This role is not for candidates who need daily supervision or only want routine bookkeeping tasks. Core Responsibilities - Bank Reconciliation: Review all bank accounts for each property weekly; identify discrepancies; produce variance analyses; resolve issues without escalation. - Credit Card & Expense Tracking: Reconcile credit card transactions related to property expenses; assign accurate categories; flag unusual expenses. - Tenant Payment Management: Match payments to tenant accounts; track deposits; audit ledgers monthly; resolve misapplied or missing payments. - Accounts Payable & Receivable: Process vendor invoices; categorize expenses; schedule payments; monitor aging accounts receivable; follow up on delinquent tenants with precise, actionable reporting. - Property Accounting: Maintain separate ledgers per property; produce consolidated reports; track capital expenditures versus routine maintenance; resolve integration errors between Buildium and QuickBooks. - Financial Reporting: Generate property-level P&L statements, cash flow projections, and management-ready packages; provide supporting documentation for tax preparation. - Ad Hoc Accounting & Admin: Assist with occasional administrative or reporting tasks; escalate only if resolution is impossible. What We Actually Care About - You take ownership of issues until resolved. - You know when to escalate vs. act independently. - You can manage multiple property accounts simultaneously without guidance. - You can produce actionable financial reports for management. - You spot discrepancies others miss and resolve them efficiently. What This Role Is NOT - A data-entry-only role; you must interpret, verify, and reconcile numbers. - A task that receives step-by-step instruction daily; independence is required. - A general admin VA; focus is property accounting. - A junior bookkeeping role; requires experience with multi-property ledgers and variance analysis. Position Details - Hours: Part-time, Philippine time zone aligned to US business hours - Work Style: Remote, async, results-focused - Contractor Structure: Independent contractor, performance-based deliverables Application Instructions - Submit your resume plus a short walkthrough of a recent reconciliation you performed (include the type of discrepancy and how you resolved it). - Candidates who cannot describe how they solved a reconciliation problem independently will not be considered.