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Activate Talent logo
Activate Talent

We are a dynamic company focused on leveraging data to drive business insights and improve performance across retail and eCommerce channels.

Operations Associate - Order Management

Location

Philippines

Posted

69 days ago

Salary

0

Seniority

Mid Level

English

Job Description

Operations Associate - Order Management

Activate Talent

We are seeking a dedicated and meticulous Operations Associate to support our order management team. You will manage wholesale orders from sale through final delivery, ensuring a smooth, accurate, and positive experience for both buyers and sellers. This role involves day-to-day order management, proactive communication, documentation, and issue resolution. If you have a sharp eye for detail and enjoy solving complex problems, we want to hear from you! Key Responsibilities Order Management - Own the full lifecycle of assigned orders, from understanding buyer and seller preferences to ensuring timely and accurate delivery. Buyer and Seller Communication - Serve as the central point of contact for all stakeholders. - Provide proactive updates to buyers on order status and delivery timelines. - Collect regular updates from sellers and ensure accurate fulfillment along delivery timelines. Logistics Coordination - Coordinate shipments between sellers, 3PLs, and buyers. - Collect accurate shipment information, analyze freight quotes, and route shipments in enterprise transportation management systems. Issue Resolution - Respond promptly and professionally to customer complaints. - Investigate the root cause of issues and deliver a positive resolution. - Minimize revenue loss through effective problem-solving. Documentation & Recordkeeping - Maintain timely and accurate order updates in internal systems. - Track critical documents (BOLs, POs, etc.) to ensure accountability and transparency. Process Improvement - Analyze order processing, fulfillment, shipping, and delivery workflows. - Provide recommendations to enhance efficiency, accuracy, and overall customer experience. Cross-Functional Support - Adapt quickly and support functions across Sales, Operations, and Accounting as business needs evolve.

Job Requirements

  • Experience: 3+ years in wholesale operations, customer success, logistics, or a similar role.
  • Environment: Experience in fast-paced startups or retail is preferred.
  • Skills:
  • Strong problem-solving and change implementation abilities
  • Exceptional organization and efficiency
  • Proficiency in Excel and Google Sheets
  • Detail-oriented with high accuracy in execution
  • Excellent verbal and written communication
  • Strong follow-up and accountability
  • Mindset: No task is too big or small; proactive “make it happen” mentality
  • Learning Agility: Ability to pick up new skills quickly across multiple functional areas

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