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Provider Support Coordinator
Location
Philippines
Posted
77 days ago
Salary
$5 - $6 / hour
Seniority
Mid Level
Job Description
Provider Support Coordinator
Winning Assistants LLC
Job Title: Provider Support Coordinator Position type: Part-Time Work hours: 9:30 AM to 1:30 PM Central Daylight Time Work days: Monday to Friday Salary: $5 - $6 per hour, depending on experience Job code: GJ-SI Workplace: Remote Preferred Candidate Location: Philippines Our client is a growing healthcare practice providing services to patients across several group homes. The clinic is currently rebuilding and strengthening its internal operations and is seeking a highly organized and proactive Provider Support Coordinator to help ensure documentation workflows, provider communication, and billing coordination run smoothly. This role is essential to maintaining operational accountability within the practice. The Provider Support Coordinator will monitor the Practice Fusion EHR system, verify that therapists’ notes are entered and signed, coordinate patient visit confirmations with the doctor or nurse practitioner, and ensure the billing team receives the information required to process claims on time. The ideal candidate is detail-oriented, proactive, and confident communicating updates, especially in a remote environment. The client has emphasized the importance of hiring someone who actively reports progress and flags issues immediately rather than waiting to be asked. You will play a key role in maintaining the practice’s documentation tracking systems and ensuring communication flows effectively between the doctor, virtual assistant, billing staff, IT assistant, and clinic owner. As the clinic stabilizes its operational processes and prepares for future growth, this part-time role may transition into a full-time opportunity. Scope of Work & Responsibilities Primary Responsibilities - Monitor the Practice Fusion EHR system daily to verify that therapists’ notes have been entered and signed - Alert the clinic owner immediately if notes are missing or unsigned - Receive daily text confirmations from the doctor or nurse practitioner regarding which patients were seen - Relay visit confirmations to the billing staff and owner to ensure timely billing - Ensure therapist notes reach the biller by the 2:00 PM daily deadline - Follow up with providers regarding incomplete or missing documentation - Maintain a tracking system to monitor documentation completion and billing notifications - Coordinate communication between the doctor, VA, billing staff, and owner regarding patient visits - Provide billing support by ensuring documentation is ready for claim submission Documentation Management - Maintain and monitor monthly patient documentation folders organized by group home - Check patient folders once per month to ensure required documents are present and organized, including: Face sheets, Psychosocial documents, and Treatment plans. - Alert the owner if files require additions, deletions, or corrections - Help maintain organized and accurate patient records across documentation systems Administrative & Coordination Support - Assist with patient records management - Coordinate documentation updates with healthcare providers - Prepare reports, spreadsheets, and documentation trackers as needed - Handle administrative follow-ups to ensure accountability from internal staff - Support general operational coordination between internal team members Top 3 Priorities 1. Verify therapy notes in Practice Fusion Check daily that therapists have entered and signed their notes in the EHR. Immediately alert the owner if notes are missing or incomplete. 2. Coordinate doctor / nurse practitioner visit confirmations Receive text updates from the doctor confirming which patients were seen each day and relay this information to the biller and owner to ensure billing processes move forward without delays. 3. Monitor patient documentation folders Review patient documentation folders monthly to ensure files are organized correctly by group home and contain all required documentation. Report any updates or missing documents to the owner. Key Performance Indicators (KPIs) - Daily verification that therapist notes are entered and signed in Practice Fusion - Consistent and timely reporting of patient visits to the billing team - Therapist notes delivered to the biller by the 2:00 PM deadline - Accurate tracking and reporting of documentation status - Organized and updated monthly documentation folders - Clear communication and reporting between the provider, billing staff, and owner
Job Requirements
- Desired Skills, Qualifications, and Personality Traits
- Healthcare administrative experience (preferably in mental health or outpatient settings)
- Experience using Practice Fusion EHR or similar systems
- Strong attention to detail and organizational skills
- Ability to create and maintain simple tracking systems
- Proactive communication style — comfortable reporting completed tasks and flagging issues without being prompted
- Ability to work independently with minimal supervision
- Reliable and accountable (the client emphasized the importance of consistent follow-through)
- Organized and comfortable managing documentation workflows
- Comfortable communicating through text updates and quick operational reports
- Confident communicating directly with providers and internal staff when issues arise
- Ideal Candidate Profile
- The client prefers someone who is:
- Proactive and confident
- Organized and detail-oriented
- Comfortable taking initiative
- Capable of communicating clearly and directly
- Comfortable reporting issues immediately
- Able to operate independently in a remote work environment
- Basic requirements
- Must be proficient in speaking and writing English very clearly
- Must have relevant work experience
- Be able to submit an NBI clearance and/or Local Police Clearance background check before onboarding [mandatory]
- Must be available for video meetings with your camera on (when needed)
- Technical requirements
- Device: Reliable laptop or desktop computer.
- Internet: High-speed connection (minimum 10 Mbps).
- Audio: Noise-canceling headset.
- Video: Webcam for virtual meetings.
- Workspace: Quiet, professional environment.
Benefits
- Dedicated HR & Contractor Support Team: Access to world-class support for questions, guidance, contract matters, and client communication.
- Premium VPN Access (Optional): A secure VPN license can be provided upon request to enhance privacy and security for client-related tasks.
- HIPAA & Cybersecurity Training + Certification (Provided): Access to our internal HIPAA compliance training, cybersecurity modules, and certification to help you confidently handle PHI for U.S. healthcare clients.
- Top 1% VA Performance Training: Access to our proprietary training on communication, client management, productivity systems, and best practices to help you become a top-performing VA and increase long-term client retention.
- Client-Approved U.S. Holidays: Contractors may take U.S. holidays off according to the client’s needs and schedule.
- Client-Approved Paid or Unpaid Time Off: Time off may be granted by your client. Paid time off is optional and only if offered by the client.
- Access to Tools & Resources: Templates, workflow guides, productivity tools, and client-specific SOP support to help you perform at your best.
- Optional Performance-Based Incentives: Some clients may offer bonuses, incentives, or increased hours based on your performance.
- These are optional resources and client-approved allowances available to you as an independent contractor. Any resources, trainings, or allowances listed are optional contractor perks and not employee benefits.
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Job Description Summary GE Healthcare is a leading global medical technology and digital solutions innovator. Our mission is to improve lives in the moments that matter where Healthcare has no limits. Unlock your ambition, turn ideas into world-changing realities, and join an organization where every voice makes a difference, and every difference builds a healthier world. As a Clinical Applications Specialist (CAS) supporting the GE Healthcare imaging applications team you will deliver clinical, technical and operational expertise by providing excellent adult education and training supporting the NM modality. As a clinical expert, you will be responsible for enhancing the customer experience by utilizing Customer Learning Journey wing to wing training process and implementing your modality subject matter expertise to level up customer’s education and training solutions. GE Healthcare is a leading global medical technology and digital solutions innovator. 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Provides informal guidance to new team members Required Qualifications - Minimum 3 years of imaging experience with at least 3 years of NM modality experience - ARRT or equivalent specific NM modality certification. - Comfortable in a clinical/patient environment. - Required to travel extensively 90+% (4-5 days per week including overnights and some weekends) within US and Canada (USCAN) via multiple modes of transportation (car, air travel, train etc.) as necessary. - Proficient use of software applications, such as, Windows Outlook, Word, PowerPoint, and Excel and navigating other computer and web-based tools (intranet/internet/apps) - Ability to learn specialized industry specific software and provide digital education and training solutions - Will be required to register with one or more vendor credentialing services by various customer hospitals. This requires, but not limited to, proof of immunization for mumps, measles and rubella(MMR) and hepatitis and drug testing /screening. - Bachelor's degree from an accredited university or college (or a high school diploma / GED with at least 6 years of experience in Job Family Group(s)/Function(s)). Desired Characteristics - 10+ years clinical experience - 5+ years experience with GE NM modality. - Strong verbal communication. Able to communicate complex clinical content in an easy to understand manner. - Strong and effective teaching and presentation skills - Strong organizational skills to sustain in a dynamic environment. Ability to multi-task and make independent decisions while working in a fast-paced environment with multiple and changing priorities. Possess stress tolerance. - Ability to support and contribute to strategy and innovation. Through ongoing successes, new expectations and contributions will be generated to transform the clinical education experience. - Self-confident, service oriented, conscientious, assertive, persistent, achievement-oriented, flexible and a team player. - Exceptional interpersonal skills. Behaviors are adaptive, functional, and constructive. #LI-AD2 We will not sponsor individuals for employment visas, now or in the future, for this job opening. For U.S. based positions only, the pay range for this position is $105,840.00-$158,760.00 Annual. It is not typical for an individual to be hired at or near the top of the pay range and compensation decisions are dependent on the facts and circumstances of each case. The specific compensation offered to a candidate may be influenced by a variety of factors including skills, qualifications, experience and location. In addition, this position may also be eligible to earn performance based incentive compensation, which may include cash bonus(es) and/or long term incentives (LTI). GE HealthCare offers a competitive benefits package, including not but limited to medical, dental, vision, paid time off, a 401(k) plan with employee and company contribution opportunities, life, disability, and accident insurance, and tuition reimbursement. Additional Information GE HealthCare offers a great work environment, professional development, challenging careers, and competitive compensation. GE HealthCare is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law. GE HealthCare will only employ those who are legally authorized to work in the United States for this opening. Any offer of employment is conditioned upon the successful completion of a drug screen (as applicable). While GE HealthCare does not currently require U.S. employees to be vaccinated against COVID-19, some GE HealthCare customers have vaccination mandates that may apply to certain GE HealthCare employees. Relocation Assistance Provided: No


