Role Description Under the direct supervision of the UK MD / CRO, this position will be responsible for providing overall support for C-level executives by assisting the project coordination of daily operation activities. - Actively conserve executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analysing information; initiating appropriate communication channels on behalf of executives. - Act as a liaison between the executives for internal staff and clients. - Maintain executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel. Ensure executive calendars are up to date at all times. - Maintain client confidence and protect operations by keeping information confidential. - Provide historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions. - Create MS Excel files for monthly data summary reports. Utilize MS Excel formulas, tables, macros, etc. to analyze reoccurring data. - Sit in on internal meetings (as needed) and create meeting summary notes for executives to review at a later time. - Provide briefings to executives in a timely fashion following the conclusion of internal meetings to update relevant details that pertain exclusively to executive responsibilities and attention. - Able to communicate with technical and non-technical professionals both internally and externally, including senior management and C-Level professionals in a clear and concise manner. - Excellent active listening skills and able to ask relevant questions in order to gather, document and communicate effectively with Employees and Clients alike. - Able to work on simultaneous projects (multitask) and completing tasks in a timely manner with minimal supervision. Qualifications - Impeccable communication skills (Strong Verbal and Written Communication skills) with executive management. - Able to adapt to different situations in an ongoing fast paced environment. - MS Excel experience (Creating Formulas, Tables, Macros). - Analytical and detail oriented mindset. - Open to working additional hours as needed. - Knowledgeable and experienced in MS Office Suite (Word, Excel, PowerPoint, Outlook). - Self-starter who is able to project manage and execute the tasks being assigned. - Exhibit a high-level of professionalism and sound judgment. Company Description

• You will report to the Senior Corporate Secretarial Executive, Corpsec Manager, or Co-Heads of Corpsec, as determined by organisational structure. • You will maintain clear and responsive communication with clients and be available to support the execution of assigned corporate secretarial duties. • You will be responsible for delivering quality service to clients within your portfolio, ensuring timely completion of tasks, accurate billing support, proper documentation, and adherence to client service standards. • You may be appointed as named secretary for clients within your portfolio and are expected to perform related responsibilities with guidance and supervision. • You must plan and execute your work effectively in accordance with the agreed scope of services and statutory deadlines. • From the start of your engagement, you are expected to demonstrate foundational knowledge of the Singapore regulatory framework, including but not limited to the Companies Act 1967, AML/CFT requirements, and ACRA compliance matters, particularly as they relate to private limited companies. • You are required to develop a solid understanding of client operations and business objectives to support accurate and effective execution of assigned tasks. • You will collaborate with internal stakeholders to support operational efficiency, accurate statutory filings, workflow improvements, and compliance with regulatory deadlines. • You must uphold professional standards at all times, maintain strict client confidentiality, and contribute to continuous improvement in processes and knowledge development.

Be responsible for managing information flow, priorities, and execution. Full-time with a monthly salary of $2,000–$2,500  I started weThink as an analytics startup focused on helping high-stakes teams perform better under pressure. We work closely with U.S. Department of Defense partners and other complex organizations where clarity, precision, and good decision-making really matter. What we build sits at the intersection of data, human behavior, and real-world execution. We’re a small, global team working across the US, Asia, and Europe. We value trust, calm execution, and high standards without chaos. Things move fast here, but we care deeply about doing work properly, building systems that last, and supporting each other as humans—not just roles. We’re looking for an Executive Assistant to the Founder & CEO who acts as a true extension of me. This role exists to reduce my cognitive load, surface priorities, and ensure nothing critical is lost in complexity. This is someone who takes full ownership of information flow, communication, and follow-through, and who enjoys creating clarity so I can stay focused on strategy, partnerships, and growth. 🧠 Own inbox and calendar management across business and some personal matters 📅 Coordinate scheduling, meetings, and travel across multiple time zones 📝 Draft emails, messages, and documents independently in my voice 🔁 Track follow-ups and ensure commitments don’t slip through the cracks 🗂️ Create and maintain systems in Notion for projects, decisions, and documentation 🤝 Coordinate with a global team and delegate tasks when needed 📊 Support operational execution across multiple parallel initiatives 🧠 Be comfortable making real-time prioritisation decisions when context is incomplete, and escalate only when necessary This is a full-time role with flexible hours, requiring around 6 hours of overlap with the US Mountain Time (MT) zone.

Be responsible for managing information flow, priorities, and execution. Full-time with a monthly salary of $2,000–$2,500  I started weThink as an analytics startup focused on helping high-stakes teams perform better under pressure. We work closely with U.S. Department of Defense partners and other complex organizations where clarity, precision, and good decision-making really matter. What we build sits at the intersection of data, human behavior, and real-world execution. We’re a small, global team working across the US, Asia, and Europe. We value trust, calm execution, and high standards without chaos. Things move fast here, but we care deeply about doing work properly, building systems that last, and supporting each other as humans—not just roles. We’re looking for an Executive Assistant to the Founder & CEO who acts as a true extension of me. This role exists to reduce my cognitive load, surface priorities, and ensure nothing critical is lost in complexity. This is someone who takes full ownership of information flow, communication, and follow-through, and who enjoys creating clarity so I can stay focused on strategy, partnerships, and growth. 🧠 Own inbox and calendar management across business and some personal matters 📅 Coordinate scheduling, meetings, and travel across multiple time zones 📝 Draft emails, messages, and documents independently in my voice 🔁 Track follow-ups and ensure commitments don’t slip through the cracks 🗂️ Create and maintain systems in Notion for projects, decisions, and documentation 🤝 Coordinate with a global team and delegate tasks when needed 📊 Support operational execution across multiple parallel initiatives 🧠 Be comfortable making real-time prioritisation decisions when context is incomplete, and escalate only when necessary This is a full-time role with flexible hours, requiring around 6 hours of overlap with the US Mountain Time (MT) zone.