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Executive Assistant – Operations

Executive AssistantExecutive AssistantFull TimeRemoteSeniorTeam 1-10H1B No SponsorCompany SiteLinkedIn

Location

Brazil

Posted

129 days ago

Salary

0

Seniority

Senior

English

Job Description

Executive Assistant – Operations

Paired

• Research and secure housing options for blitz trips, book flights using cash and/or points and plan travel logistics and find cost-effective deals • Manage the majority of bookkeeping tasks using **QuickBooks Online** • perform weekly manual payroll reviews to ensure accuracy and maintain organized financial records and flag discrepancies • Assist with onboarding new sales reps • Conduct research and report findings as requested • Communicate with partner companies and internal reps to keep alignment • Maintain a daily blitz performance tracking spreadsheet (sales by rep) • Manage and update a master contact list as a central point of reference • Join Zoom calls when needed • Take detailed notes and summarize key takeaways • Occasionally attend calls on behalf of the team and report back • Participate in group chats to help keep communication organized

Job Requirements

  • Experience in an **Executive Assistant, Operations Assistant, or similar support role**
  • Strong working knowledge of QuickBooks Online**
  • High attention to detail, especially with financial and payroll-related tasks
  • Excellent organizational and time-management skills
  • Strong written and verbal communication skills
  • Proactive, reliable, and able to handle shifting priorities
  • Comfortable working independently and taking ownership of tasks
  • Flexibility to handle occasional after-hours requests and weekend tasks**

Benefits

  • USD Salary.
  • Ability to work remotely.

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