• Manage incoming and outgoing calls and text messages through GoHighLevel • Follow up with new leads and update CRM notes accurately • Send engagement letters and client checklists as needed • Keep client records organized and complete • Provide regular updates to the owner regarding client activity • Coordinate with paralegals for minor administrative tasks (e.g., sending FedEx labels, preparing checklists) • Ensure no leads or tasks fall through the cracks

• Provide remote support for immigration matters (form preparation, filings, calendaring, case tracking, client follow-ups) • Draft, edit, and organize immigration petitions, motions, and supporting documents • Conduct legal research and prepare case summaries for immigration cases • Maintain case management systems (e.g., MyCase, Docketwise, or similar platforms) • Manage communication with clients, USCIS, courts, and third parties • Assist with scheduling, deadlines, and general administrative tasks

This description is a summary of our understanding of the job description. Click on 'Apply' button to find out more. Role Description This Legal Support Executive Assistant position offers an opportunity to support daily operations with professionalism, consistency, and a commitment to excellence. In this position, you will help maintain smooth communication, organize essential documents, and ensure that clients and vendors receive timely, accurate responses. You will thrive in this role if you enjoy structured systems, appreciate well-maintained files, and take pride in keeping details aligned and tasks completed on schedule. The ideal candidate enjoys learning new tools, supporting a team, and contributing to an organized and efficient workflow. This is a great opportunity for someone who values reliability, clarity, and high-quality work. Monthly Salary Range: 1,060 to 1,150 USD - Maintain accurate and properly labeled files - Support daily administrative tasks as required - Reach out to vendors regarding mail and related matters - Send monthly client bills - Answer incoming phone calls - Send thank you emails as needed - Follow established operational procedures - Save invoices and documents using established filing systems Qualifications - Legal experience is a plus - At least 1 year in an Executive Assistant role - Must be able to learn new systems with training provided - Software and tools: standard office software, communication platforms, file management systems - Must understand filing and labeling conventions - Comfortable taking calls - Pays attention to detail Requirements - Work Schedule: Monday-Friday - Expected call volumes: 0-5 - Location: Remote Pacific Standard Time [PST] - Work Shift: 8:00 AM - 5:00 PM [PST][PDT] (United States of America) - Languages: English, Spanish Company Description For ambitious, culturally diverse, curious minds seeking booming careers, Job Duck unlocks and nurtures your potential. We connect you with rewarding, remote job opportunities with US-based employers who recognize and appreciate your skills, allowing you to not just survive but thrive. As a lifestyle company, we ensure that everybody working here has a fantastic time, which is why we’ve earned the Great Place to Work Certification every year since 2022!

This description is a summary of our understanding of the job description. Click on 'Apply' button to find out more. Role Description The Legal Assistant role at Job Duck offers an opportunity to provide essential administrative and organizational support within a dynamic family law practice. In this position, candidates will help ensure cases move forward smoothly by coordinating client communication, maintaining accurate documentation, and managing key deadlines with precision. They will thrive in a fast-paced environment where empathy, professionalism, and attention to detail all play a vital role in supporting attorneys and clients. Individuals who excel at organization, enjoy serving as a dependable point of contact, and can remain composed while assisting clients experiencing emotional stress will find this role especially rewarding. This position is ideal for someone who values structure, consistency, and meaningful behind-the-scenes impact. Salary Range: 1,150 USD to 1,220 USD - Assist with preparation logistics for hearings and trials - Escalate potential deadline risks to supervising attorneys - Track deadlines, hearings, filings, and important dates - Document all client communications and case activities in CLIO - Support billing processes as needed - Enter time entries related to client communication and administrative tasks - File and save correspondence and legal documents accurately - Maintain organized electronic and physical case files - Maintain and update the Firm Master Task List - Schedule and coordinate meetings, calls, hearings, and mediations - Respond promptly to phone and email inquiries - Serve as an administrative point of contact for clients Qualifications - Strong organizational skills - Experience working in a law firm - Family Law Firm - Excellent written and verbal communication - High attention to detail - Ability to manage multiple priorities - Emotional intelligence and professionalism - Client-service orientation - Deadline-driven work style - Proficiency with Microsoft Office - Experience with case management tools (CLIO preferred) - Ability to maintain confidentiality - Comfortable interacting with clients in high-emotion situations Requirements - Work Shift: 8:30 AM - 5:30 PM [EST][EDT] (United States of America) - Languages: English, Spanish Benefits - Ready to dive in? - Apply now and make sure to follow all the instructions! - Our application process involves multiple stages, and submitting your application is just the first step. - Every candidate must successfully pass each stage to move forward in the process. - Please keep an eye on your email and WhatsApp for the next steps. - A recruiter will be assigned to guide you through the application process. - Be sure to check your spam folder as well.