Marketing Executive Assistant

Chief Marketing OfficerChief Marketing OfficerFull TimeRemoteMid LevelTeam 1-10H1B No SponsorCompany SiteLinkedIn

Location

Nigeria

Posted

102 days ago

Salary

0

Seniority

Mid Level

2 yrs expEnglish

Job Description

Marketing Executive Assistant

Town Web

• Manage the Marketing Manager’s calendar, scheduling, and daily priorities • Draft and send communications on behalf of the marketing team • Prepare agendas, meeting notes, and follow-up action items • Handle correspondence with vendors, partners, and internal stakeholders • Organize and maintain marketing documentation, SOPs, and file systems • Support planning and logistics for state and national municipal conferences • Track timelines, compliance requirements, booth materials, and vendor deadlines • Coordinate travel arrangements and pre-event preparation for the team • Compile post-event notes, lead lists, and performance summaries • Maintain marketing project calendars and production schedules in ClickUp or similar tools • Track status of active campaigns and flag delays or blockers to the Marketing Manager • Coordinate asset handoffs between designers, copywriters, and external agencies • Ensure brand consistency in materials before publication or distribution • Manage day-to-day communication with printers, designers, and marketing contractors • Track deliverable timelines and invoice status • Maintain vendor contact lists and relationship documentation • Pull and organize marketing performance data for weekly and monthly reporting • Maintain dashboards and KPI tracking in project management and CRM systems • Support alignment between marketing and sales by coordinating shared workflows

Job Requirements

  • 2–4 years of experience in an executive assistant, marketing coordinator, or operations role
  • Proven ability to manage complex calendars, communications, and logistics across multiple stakeholders
  • Experience supporting a marketing, sales, or creative team is a strong plus
  • Highly organized with exceptional documentation discipline
  • Proactive and self-directed — you anticipate needs rather than wait to be told
  • Clear, confident communicator in writing and verbally
  • Proficient in Google Workspace, project management tools (ClickUp, Asana, or similar), and CRM platforms
  • Comfortable in a B2G, SaaS, or structured service environment
  • Able to work U.S. Central Time hours from a remote location

Benefits

  • Fully remote setup aligned with U.S. Central Time hours
  • Public holidays and paid time off
  • Internet and wellness stipend
  • Professional growth opportunities
  • Structured, execution-focused team environment

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