• Record and manage daily expenses, including daily sales entries. • Perform regular bank reconciliations and maintain accurate financial records. • Oversee Accounts Payable (AP) and Accounts Receivable (AR), with an AP-focused workload. • Prepare, send, and follow up on invoices. • Utilize accounting tools including QuickBooks (QBO), Ramp, MS 365, and POS systems (e.g., Aloha). • Collaborate with clients to provide financial insights and timely updates. • Keep accounting software up to date and accurate.

• Saisie autonome des transactions dans SAGE • Gestion complète des comptes payables, recevables et des notes de frais. • Conciliation efficace des factures, bons de commande et rapprochements bancaires. • Suivi de l’inventaire • Gestion des portails gouvernementaux : Revenu Québec, ARC, CNESST. • Déclarations et remises de taxes (TPS/TVQ). • Préparation et traitement de la paie (incluant déclarations CNESST-CCQ, remboursement aux employés). • Production hebdomadaire des états des flux de trésorerie. • Prise en charge des écritures de fin de mois. • Participation active aux clôtures mensuelles et annuelles. • Production mensuelle d’états financiers. • Réponse aux demandes d’information des auditeurs externes. • Renouvellement des licences et certifications (RBQ, APCHQ, SAAQ, NIR, assurance, etc.) • Soutien clérical au président. • Leadership dans la gestion (logistique, coordination des services généraux, soutien aux équipes).

• Process and enter supplier invoices into Xero daily, coded accurately to the correct accounts and cost categories • Cross-reference each invoice against services or products to validate it matches what the business is purchasing • Log into supplier portals independently to retrieve missing invoices and statements • Identify discrepancies and follow up with suppliers or internally before processing payment • Manage end-of-month payment runs, ensuring all invoices are entered and reconciled on time • Reconcile supplier accounts and ensure all costs are allocated to the correct general ledger categories • Review and validate ConnectWise-to-Xero sync data to confirm transactions are correctly mapped between platforms • Assist with accounts receivable and payment support tasks as directed by the Accounts Manager • Participate in regular team video catch-ups – clear verbal communication in English is required

• Process and enter supplier invoices into Xero daily, coded accurately to the correct accounts and cost categories • Cross-reference each invoice against services or products to validate it matches what the business is purchasing • Log into supplier portals independently to retrieve missing invoices and statements • Identify discrepancies and follow up with suppliers or internally before processing payment • Manage end-of-month payment runs, ensuring all invoices are entered and reconciled on time • Reconcile supplier accounts and ensure all costs are allocated to the correct general ledger categories • Review and validate ConnectWise-to-Xero sync data to confirm transactions are correctly mapped between platforms • Identify and resolve mismatches or gaps in the sync between ConnectWise and Xero • Maintain well-organised, accurately filed financial records in line with internal documentation standards • Assist with accounts receivable and payment support tasks as directed by the Accounts Manager • Provide basic financial reporting on request from the Accounts Manager or part-time CFO • Support budgeting tasks as role scope grows based on demonstrated capability • Participate in regular team video catch-ups – clear verbal communication in English is required • Raise questions immediately when a process or instruction is unclear – a question is always better than an error • Follow documented SOPs rigorously and flag process gaps or inefficiencies to your manager • Liaise with suppliers by email and phone to chase invoices or resolve billing discrepancies