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Agent

Great talent is global 🌏 - We help you hire top-tier, specialty, and senior talent globally.

Operations, Customer Service Support

Location

Mexico

Posted

80 days ago

Salary

$1.5K - $1.8K / month

Seniority

Mid Level

2 yrs expEnglish

Job Description

Operations, Customer Service Support

Agent

• Monitor and manage high-volume email accounts, ensuring every client inquiry and project update is actioned or flagged. • Serve as a primary point of contact for national sign companies, providing professional updates on project status and completion. • Act as a bridge between the Office Manager, the Design team, and the Install Manager to ensure "lost in translation" moments are eliminated. • Maintain and update the job board to reflect real-time project statuses, billing readiness, and scheduling changes. • Assist in coordinating schedules for the install crews, ensuring they have the necessary project details and documentation before arriving on-site. • Ensure completion photos and "Proof of Install" packets are sent to customers within 24 hours of job completion to trigger the billing process. • Shadow the Office Manager to document current workflows and suggest improvements or automations. • Create and maintain a library of Standard Operating Procedures (SOPs) to help the company scale efficiently. • Provide administrative support for complex permitting processes, including uploading documents to city portals and gathering site plan details. • Coordinate with the field team to track the arrival of large-scale signage shipments and crates.

Job Requirements

  • 2+ years of experience in administrative support, project coordination, or high-level customer service.
  • Native or Near-Native English: Exceptional written and verbal communication skills are mandatory, as you will be corresponding with corporate coordinators for national brands.
  • Tech Proficiency: Expert-level familiarity with Google Workspace (specifically Sheets), Dropbox, and AI tools (e.g., ChatGPT or Claude for drafting/refining correspondence).
  • High Agency: A "self-starter" personality who anticipates needs rather than waiting for a task list. You should feel comfortable saying, "I handled this email," rather than asking "How do I handle this?"

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